Administrator - Operations Executive

5 months ago


Brighton, United Kingdom Education Divisional Full time

**Are you keen to work in an exciting industry with opportunities for growth and travel? Then check out this Operations Executive position to join our team in Brighton**

Over the last 4 decades, more than 3000 schools across the UK have entrusted Experience Education to facilitate educational travel experiences for more than 1.5 million travellers, throughout 1000+ incredible destinations. We work across 5 unique categories of educational travel which include: Curriculum, Sports, Ski, Expeditions and Activity Centres.

**What you will be doing**:

- Assist as required with the booking of coaches, trains & ferries across all brands.
- Monitor daily bookings to ensure all ad-hoc requests are sent promptly to suppliers
- Ensure requests are booked in good time at the best price.
- Monitor reports to ensure any changes are communicated promptly to the correct departments
- Ensure all documentation for the Party Leaders is accurate & ready to be sent in a timely manner
- Ensure bookings are updated with all amendments to ensure booking margins are accurate
- Assist in the preparation of contracts to be loaded into the Travelink system
- Ensure new seasons estimations loaded in time for on sale deadlines.
- Assist overseas & UK transport teams with payment of deposits and supplier invoices
- Ensure costings are up-to-date in Travelink to ensure that correct payments are made.
- Ensure that existing coach contracts and H&S audits are up-to-date.
- Assist in the preparation of new contracts
- Assist the overseas team with the booking of local transportation as required
- Be available for the 24-hour on-call duty rota

**What we are looking for**:

- Administration experience in a fast-paced environment
- Proficient with MS Applications including Word, Excel, Outlook and Teams
- Ability to be methodical and flexible in approach to tasks
- Excellent organisation and planning skills with good attention to detail
- A pro-active approach and keen to work as a part of a team
- Ability to work well under pressure and to deadlines
- Good geographical knowledge of the UK and Europe
- An understanding and interest in educational travel
- A keen thirst for knowledge and passion for travel is always very welcome

**What we can offer**:

- Competitive salary with annual salary review
- The opportunity to buy up to 10 days of additional holidays per annum
- An enhanced employer contribution pension scheme
- International health insurance and Life insurance
- Travel benefits and retail discounts

**Our commitment to equity, diversity & inclusion**:
We believe people are happier and perform best when they are able to be their true self, and that diverse teams deliver better results. Together we will cultivate a diverse, equitable and inclusive environment, where everyone can flourish.

We are committed to inspiring change through increasing awareness of, and counteracting, unconscious bias; building an inclusive culture, and embracing diversity in all its dimensions.

If you are at the start of your career path or early on and would like to have the opportunity to learn, grow and develop in a nurturing travel company then we want to hear from you, tell us about your passion for sports and travel



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