Office Manager

3 weeks ago

Cardiff, United Kingdom Bellway Homes Limited Full time

At Bellway we recognise that people are the key to our success, and we are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all colleagues. This means we arepositive about making adjustments as well as providing flexible working and we would be happy to talk to you about how this could work for you.

There is an exciting opportunity to join Bellway, one of the UK’s largest house builders. Our Wales division located in Cardiff is looking to recruit a Office Manager and PA to Managing Director to the Managing Director to join the team.

**The Role**

Principal accountabilities of the PA/Office Manager to the Managing Director role include:

- First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
- Support the Managing Director with secretarial support such as typing up correspondence, diary management and organising meetings.
- Minute meetings, type up notes and present in a professional format.
- Prepare monthly reports, collating information from various departments such as board reports and payroll information for the Division.
- Support the Managing Director with Human Resources administration such as the recruitment process, as well as maintaining attendance records for the Division, including holiday, sickness and attendance records.
- Maintain efficient filling and archive systems for the Managing Director and for employee records.
- Organise staff training as and when required.
- Liaise with secretaries at Group and other Divisions.
- Ensuring the general office facilities are intact, ordering of new computers, phones including mobile phones for Site Staff. Fire Risk Assessments, PAT testing, etc.

**Experience, Qualifications and Skills**

**Experience**:

- Experience of working in a secretarial/PA role supporting Director level roles.

Qualifications and Training:

- GCSE Maths and English - Grade 4/C or above (or equivalent)

Skills and Aptitude:

- Excellent administration and organisation skills
- Strong communication and listening skills
- Ability to prioritise workload and meet tight deadlines
- Demonstrates a high level of discretion and confidentiality.
- Ability to work on own as well as part of a team
- Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems.
- Committed to diversity and inclusion

**The Role and Working Conditions**
- Willing to be flexible in respect to day to day duties.
- Office based role.

In return we can offer you:

- Competitive salary
- Competitive annual bonus
- Contributory pension scheme
- 25 days holiday, plus bank holidays
- Access to discounts and benefits portal
- ShareSave Scheme
- Cycle to Work Scheme
- Life assurance

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