Receptionist / School Reception Desk Administrator
3 weeks ago
Receptionist / Administrator with excellent verbal and written communication skills and good knowledge of the full suite of Microsoft Office is required to join a well-established Academy Trust based in Hedge End, Southampton, Hampshire.
**SALARY**: £20,812 per annum FTE / Actual Annual Salary £17,850 per annum
**LOCATION**: Hedge End, Southampton, Hampshire
**JOB TYPE**: Full-Time, Permanent (Term Time Only)
**WORKING HOURS**: 37 Hours per Week, Monday to Thursday 8.00am to 4.00pm, and Friday 8.00am to 3.30pm, Term Time only (39 weeks)
JOB OVERVIEW
We have a fantastic new job opportunity for an enthusiastic and efficient Receptionist / Administrator with excellent verbal and written communication skills and good knowledge of the full suite of Microsoft Office.
Working as the Receptionist / Administrator you will man the reception desk alongside undertaking other administrative duties relating to student absence.
Working with the public, parents, staff and students requires someone who has tact and diplomacy. You will need to work both independently and as part of a team with a flexible approach to your work, as no two days are the same.
DUTIES
**Your duties as a Receptionist / Administrator will include**:
Provide a switchboard/reception service daily
Maintain an electronic staff and visitor sign in/out record ensuring that any DBS requirements and Fire Evacuation procedures are followed
Ensure that the reception area is kept smart, tidy and welcoming at all times
Update and maintain electronic booking forms for meeting rooms
Update and maintain telephone list
Assist in locating students and staff
Deal with enquiries from visitors, staff and students quickly and efficiently
Liaise and direct students, who support with reception duties, effectively
Use SIMS to print timetables, class lists, reports etc.
Assist with updating students’ daily attendance, maintaining an efficient and up to date system
Monitor and produce punctuality and attendance data on a weekly basis
Monitor, log and oversee Holiday forms
Assist with pastoral systems
Provide WP/DTP/SIMS support
Assist in the development of computer-based administrative systems
Assist in maintaining an efficient filing system
Provide back-up support for administrative staff absence
Hold a First Aid certificate and provide cover for the medical room as necessary
**BENEFITS**:
**Benefits of working for the trust include**:
Friendly and sociable colleagues
Staff membership rates to the modern Leisure Centre
Free on-site car park
Good transport links
Enrolment in one of the UK’s Largest public sector pension schemes
A tax efficient Cycle-to-Work scheme through salary sacrifice
A tax efficient IT Leasing scheme through salary sacrifice
We reserve the right to close any of our vacancies early.
APPLICATION PROCESS
**JOB REF**: AWDO-P10410
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