Data Administrator

2 weeks ago

Andover, United Kingdom Andover Health Centre Medical Practice Full time

**Job Summary**

To be responsible for undertaking a wide range of data inputting duties in support of the multidisciplinary team. Duties can include but are not limited to read coding information from patients’ clinical records, correspondence from other care service providers and other sources on the practice clinical system, adhering to extant policy and procedure.

**Primary Responsibilities**

The following are the core responsibilities of the data administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
a. Triage document workflow

b. Read Coding data on EMIS system. Extracting the required data from clinical correspondence and inputting the data into the patient’s electronic healthcare record and coding all secondary care (hospital) letters

c. Monitoring patient call and recall systems

d. Triage e-consults in conjunction with clinician

e. Maintain effective security of data at all times.

f. Support the team in the effective use of searches, audits and recalls.

g. Support the team in the use of the clinical system.

h. Provide guidance in trouble shooting when requested.

i. Act as a liaison between the practice and manage all fault reporting.

j. Configure searches and interpret data for audit purposes.

k. Summarise patients notes when requested.

l. Initiate data quality improvement projects

m. Collate the required data for reporting purposes.

n. Ensure new patient records are received electronically and imported onto the clinical system.

p. Code results and upload data as required.

q. To provide cover for members of the secretarial/admin and reception during periods of sickness and annual leave.

r. This is not an exhausted list.

**Secondary Responsibilities**

In addition to the primary responsibilities, the data administrator may be requested to:
a. Partake in audit as directed by the audit lead.

b. Assist in the administration and coding of safeguarding documentation ensuring timescales are met.

c. Assist with queries regarding safeguarding matters and refer appropriately.

**Generic Responsibilities**

All staff at Andover Health Centre Medical Practice have a duty to conform to the following:
**Equality, Diversity & Inclusion**

A good attitude and positive action towards ED&I creates and environment where all individuals are able to achieve their full potential. Creating such an environment is important for three reasons: it improves operational effectiveness, it is morally the right thing to do, and it is required by law.

**Safety, Health, Environment and Fire (SHEF)**

This practice is committed to supporting and promoting opportunities to for staff to maintain their health, well-being and safety. You have a duty to take reasonable care of health and safety at work for you, your team and others, and to cooperate with employers to ensure compliance with health and safety requirements. All personnel are to comply with the Health and Safety at Work Act 1974, Environmental Protection Act 1990, Environment Act 1995, Fire Precautions (workplace) Regulations 1999 and other statutory legislation.

**Confidentiality**

This practice is committed to maintaining an outstanding confidential service. Patients entrust and permit us to collect and retain sensitive information relating to their health and other matters, pertaining to their care. They do so in confidence and have a right to expect all staff will respect their privacy and maintain confidentiality at all times. It is essential that if, the legal requirements are to be met and the trust of our patients is to be retained that all staff protect patient information and provide a confidential service.

**Quality & Continuous Improvement (CI)**

To preserve and improve the quality of our output, all personnel are required to think not only of what they do, but how they achieve it. By continually re-examining our processes, we will be able to develop and improve the overall effectiveness of the way we work. The responsibility for this rests with everyone working within the practice to look for opportunities to improve quality and share good practice.

This practice continually strives to improve work processes which deliver health care with improved results across all areas of our service provision. We promote a culture of continuous improvement, where everyone counts and staff are permitted to make suggestions and contributions to improve our service delivery and enhance patient care.

**Induction Training**

On arrival at the practice all personnel are to complete a practice induction programme; this is managed by the Operations Manager.

**Learning and Development**

**Collaborative Working**

All staff are to recognise the significance of collaborative working. Teamwork is essential in multidisciplinary environments. Effective communication is essential, and all staff must ensure they communicate in a manner which enables the shari

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