Administrator

2 weeks ago

St Albans, United Kingdom Home Extension Team (St Albans) Full time

**JOB TITLE**:OFFICE ADMINISTRATOR**

**RESPONSIBLE TO**:DIRECTORS/SHAREHOLDERS**

**Responsible for: Administration Assistants**

**Job Purpose**:
To provide an effective, efficient, administrative, and financial support service for the St Albans & Hitchin branch of the business.

Key accountable areas: (which will be reviewed periodically)

1. Smart and tidy “professional” appearance.

2. Friendly Approach

3. Reliable with good timekeeping

4. Ability to work under pressure with “can do” approach

5. Flexible working attitude

6. Commercial skills and awareness including ability to use common sense in solving and reconciling queries and to know when to bring matters to manager’s attention.

7. Attention to detail

8. Discreet and responsible attitude

9. Provide and manage an administrative service for the office including reception service to welcome clients and visitors, sign for deliveries etc.

11. Office Diary: maintain office calendar and co-ordinate with colleagues’ calendars.

Ensure that business and office specific activities are recorded and provide information as needed for colleagues.

13. Financial: raise sales invoices, monitoring and recording payments on the Sales

Invoice file and database. Monitor and update debtor lists and take initial credit control action and refer debts to colleagues where no progress from initial actions. Ensure that

Sage accounting records and debt records match.

14. Health and Safety: action, monitor and record weekly and other periodic Health and

Safety checks including smoke alarm testing, etc.

15. Assist Directors/Shareholders/colleagues in relation to corporate Health and Safety activities such as Policy reviews, etc.

16. Assist Directors/Shareholders in relation to compliance of statutory and regulatory matters such as Data Protection, annual returns etc.

17. General administration: filing, photocopying, keeping project files and folders in efficient and organized fashion.

18. Other duties: ensure that all office premises are clean and tidy and in particular, that the public area of the shop is presentable at all times. Ensure shop front displays and external signboards are clean, tidy and imaginative to best present the business. Order and oversee acquisition of office supplies as needed and ensure that colleagues have equipment e.g., printer supplies, office sundries such as toiletries and refreshments etc as needed. Hospitality for clients and colleagues.

Technical/job related skills and knowledge needed:

- Educated to GCSE or equivalent with minimum C grades in Maths and English
- **essential**_
- NVQ or equivalent in Customer Care and Business Studies desirable - Proficiency in

Windows, Office 365 incl. Word, Excel, PowerPoint, Outlook etc _**essential**_
- Ability to learn use and develop proficiency of company’s bespoke Database package
- **essential**_
- Experience of Sage _**useful**_
- Experience of UK planning, building control & construction _**desirable**_
- Previous customer service experience and proven experience of prioritising work
- **essential**_
- Developed interpersonal skills
- Ability to check and carry out mathematical calculations (for contract final statements and checking invoices etc) _**essential**_
- Ability to solve problems _**desirable**_
- Good Standard of written and spoken English _**essential**_
- Good listening and questioning skills _**essential**_
- Local geographical knowledge _**useful**_
- Awareness of planning and building operations and technical terms _**useful/desirable**_
- Awareness of office-based Health and Safety requirements _**desirable**_
- Experience and use of AutoCAD _**desirable**_
- Experience & knowledge in Architecture designing, planning or building _**desirable**_

**Experience needed**:

- Sufficient experience as secretary/administrator dealing with Clients, colleagues, suppliers, consultants etc to give confidence and ability to meet business needs
- **essential**_
- Experience of sales and purchase ledger administration and bookkeeping functions and financial computer software _**desirable**_
- Experience of managing and taking appropriate action for credit control _**desirable**_
- Evidence of ability to work individually and use own initiative and work as part of a management team _**essential**_
- Experience of providing corporate business support _**desirable**_
- Experience of managing workflows and managing and supporting staff _**desirable**_

Other keys requirements:

- The postholder will be responsible for day-to-day administration of the office and providing business support to the Shareholders/Directors and will need to show flexibility in carrying out tasks not specifically outlined on the job description.
- Clean driving licence and own vehicle may be useful but not essential
- Ability to maintain and understand issues of confidentiality and data protection
- Occasional out of hours/weekend work to cover sick leave and holidays

**WORKING HOURS**

Hou

  • Administrator

    4 weeks ago

    St. Albans, United Kingdom Osborne Appointments Full time

    Do you have a great eye for detail and interest in either Administration or Procurement? Interested in joining a small company with great development opportunities? OA are recruiting for an **Administrator** to join our clients team based in St Albans. This is a great opportunity for someone looking to build their skills in Procurement, Administration or...

  • Administrator

    4 weeks ago

    St Albans, United Kingdom MFG Full time

    JOB TITLE **EV ADMINISTRATOR** IMMEDIATE MANAGER **EV TECHNICAL MANAGER** **JOB PURPOSE** MFG are leading the UK’s electric vehicle charging transition for a sustainable future through their EV Power brand. We are looking for an experienced administrator to support the team in this exciting, fast-paced role in the pre-construction side of the project....

  • Administrator

    2 weeks ago

    St Albans, United Kingdom Tate Full time

    **Administrator** £12.24 per hour Temp 2 perm Hybrid St Albans** As an experienced Administrator you will have, excellent communication and organisational skills, and the ability to work effectively in a busy and demanding environment. **Key responsibilities**: - Maintain accurate electronic and paper records, ensuring all data is up to date, secure and...

  • Administrator

    3 weeks ago

    St Albans, United Kingdom Red Door Recruitment Full time

    We are recruiting for an Administrator for a very well-respected company based in St Albans. This is a brand-new position due to an exciting expansion phase; the company offer excellent training and development opportunities! You will be supporting Senior Managers carrying out administrative duties, attention to detail and confident communication skills are...

  • Administrator

    2 weeks ago

    St Albans, United Kingdom Red Door Recruitment Full time

    We are recruiting for an Administrator for a very well-respected company based in St Albans. This is a brand-new position due to an exciting expansion phase; the company offer excellent training and development opportunities! You will be supporting Senior Managers carrying out administrative duties, attention to detail and confident communication skills are...

  • Administrator

    3 weeks ago

    St Albans, United Kingdom Red Door Recruitment Full time

    We are recruiting for an Administrator to join a successful and rapidly growing company based in central St Albans. Working in a friendly team, your main responsibility will be to maintain and develop all aspects of administration related to the regional operations teams. The client is looking for a confident administrator with good Excel and...

  • Administrator

    2 weeks ago

    St Albans, United Kingdom St Albans Diocese Full time

    We have a vacancy at the Diocesan Officein St Albans, for someone with strong administrative and IT skillsto join our schools team as an Operational Support Administrator,assisting primarily with the administration for the management ofschool buildings.This is a part time role (14hpw) which will fit well around family or caringresponsibilities.Competitive...

  • Administrator

    5 days ago

    St Albans, Hertfordshire, United Kingdom St Albans Diocese Full time

    We have a vacancy at the Diocesan Officein St Albans, for someone with strong administrative and IT skillsto join our schools team as an Operational Support Administrator,assisting primarily with the administration for the management ofschool buildings.This is a part time role (14hpw) which will fit well around family or caringresponsibilities.Competitive...

  • Administrator

    3 days ago

    St Albans, United Kingdom Secretarial and Administration Full time

    **Job Title**: Administrator **Salary**: £10.76 - £13.45 per hour **Location**: St Albans & Radlett **Contract**: Permanent **Hours**: Part time, 21.75 hours **COMPANY PROFILE** An exciting opportunity has arisen to work our well-established client who are known for providing an award-winning service. They are looking for an experienced administrator to...

  • Administrator

    2 weeks ago

    St Albans, United Kingdom Hertfordshire Community NHS Trust Full time

    To register new referrals to the service onto the dedicated eye screening (OptoMize) database. To schedule annual eye screening appointments for diabetic patients within the HWE catchment area using the OptoMize software system and NHS spine/Open Exeter to clarify the status of each patient. To regularly file patient correspondence and assist in the...

  • Administrator

    2 weeks ago

    St Albans, United Kingdom Think Specialist Recruitment Full time

    Think Specialist Recruitment are pleased to be working with a fantastic organisation based within the St Albans area. This leading company have an exciting opportunity for an experienced Administrator to join one of their teams. This position would suit someone who has a high level of attention to detail, previous experience within administration, as well as...

  • Administrator / Fleet Administrator

    2 weeks ago

    St Albans, United Kingdom Group 1 Automotive UK Full time

    **Group**_1 _**Automotive** Fleet Administrator Are you a driven, enthusiastic and motivated individual? Do you thrive in a fast paced environment? Can you deliver world class customer service? If the answer is yes to the above then we want to hear from you! Our Preparation Centre based at Shenley near St Albans is looking to recruit a new Fleet...

  • Administrator

    2 months ago

    St Albans, United Kingdom Selective Recruitment Solutions Limited Full time

    Selective Recruitment are seeking a temporary Administrator on behalf of our client a market leading waste management company. The successful applicant will be based in or within commutable distance of St Albans. **Hours: 08.30am - 17:00pm - Monday - Friday** **Pay: £10.42 per hour** **40 hours per week** **DUTIES**: - Answer all inbound calls in a...

  • Administrator

    4 weeks ago

    St Albans, United Kingdom Churchill Retirement Living Ltd Full time

    Job title: Administrator Location: Office based at Churchill House, St Albans, AL4 0LAHours: 37 per week, Monday to Friday​Churchill Retirement Living is the fastest growing company in the UK retirement house building sector.​About the roleWe’re looking for a professional, diligent Administrator to support our regional teams in the St Albans...

  • Administrator

    3 weeks ago

    St Albans, United Kingdom Churchill Retirement Living Ltd Full time

    Job title: Administrator Location: Office based at Churchill House, St Albans, AL4 0LAHours: 37 per week, Monday to Friday​Churchill Retirement Living is the fastest growing company in the UK retirement house building sector.​About the roleWe’re looking for a professional, diligent Administrator to support our regional teams in the St Albans...

  • Administrator

    4 days ago

    St Albans, Hertfordshire, United Kingdom Red Door Recruitment Full time

    We are recruiting for an Administrator to join a successful and rapidly growing company based in central St Albans.Working in a friendly team, your main responsibility will be to maintain and develop all aspects of administration related to the regional operations teams.The client is looking for a confident administrator with good Excel and PowerPoint.Due to...

  • Administrator

    4 weeks ago

    St Albans, United Kingdom TIM K CONSTRUCTION Full time

    Tim K Construction Ltd, are looking for an Administrator who will join a high performing team. You must be professional and able to multitask in an organised manner. Monday - Friday 8:00am to 4:00pm (1 Hr Lunch Break) - 35 Hours Per Week. Main duties include, but not limited to: - Maintain a clean and tidy office space, greeting visitors, provide...

  • Administrator

    2 days ago

    St Albans, United Kingdom TIM K CONSTRUCTION Full time

    Tim K Construction Ltd, are looking for an Administrator who will join a high performing team. You must be professional and able to multitask in an organised manner. Monday - Friday 8:00am to 4:00pm (1 Hr Lunch Break) - 35 Hours Per Week. Main duties include, but not limited to: - Maintain a clean and tidy office space, greeting visitors, provide...

  • Administrator

    4 weeks ago

    St Albans, United Kingdom Rennie Grove Hospice Care Full time

    The purpose of this role is be part of a team who provide administrative support for the departments within the Patient Services to ensure the smooth running of those clinicalservices. The departments are: Inpatient Unit (IPU), childrens services, consultants services, outpatients, rehabilitation and supportive care and community nursing. You will be based...

  • Administrator or Trainee Administrator

    2 weeks ago

    St Albans, United Kingdom Verulam Advisory Full time

    Duties - Learning, or furthering knowledge and experience in administering insolvency cases within the office. - Maintain and update office and case records and files - Assist with data entry and record keeping - Provide support to other team members as needed **Requirements**: - Learn or expand knowledge of Spreadsheets for financial management tasks -...