Purchase Ledger Administrator

7 months ago


Birkenhead, United Kingdom Cammell Laird Full time

**Role Title**

Purchase Ledger Administrator

**Business Area**

Finance

**Location**

Cammell Laird

**Reporting to**

Purchase Ledger Supervisor

**Hours of work**

Full Time

**Role Purpose**

**Key responsibilities**

**Invoice Processing**:

- Accurately process supplier invoices into the accounting system using P2P technology
- Ensure invoices are coded correctly and match purchase orders.

**Approval Management**:

- Track and follow up on invoice approvals from relevant departments.
- Ensure invoices are approved in a timely manner to avoid payment delays.

**Invoice Queries**:

- Investigate and resolve any discrepancies or queries related to supplier invoices.
- Liaise with suppliers and internal departments to resolve issues efficiently.
- To maintain the P2P ‘Invoice Queries’ to resolve in a timely manner to ensure flow of invoices through the PL system.

**Supplier Statement Reconciliation**:

- Regularly reconcile supplier statements to ensure all invoices and payments are accounted for.
- Identify and rectify any discrepancies between supplier statements and the company’s records.

**Communication and Liaison**:

- Maintain effective communication with suppliers and internal stakeholders.
- Provide support and information as needed to the Purchase Ledger Supervisor and other team members.

**Documentation and Filing**:

- Maintain accurate and organised filing systems for all purchase ledger documentation.
- Ensure all records are kept up-to-date and in compliance with company policies.

**Assisting with Payments**:

- Assist with the preparation of payment runs.
- Ensure that payments are processed in accordance with agreed terms and conditions.

**Support Month-End Processes**:

- Assist in month-end closing activities, including preparing necessary reports and reconciliations.
- Provide support to the Purchase Ledger Supervisor during the month-end and year-end close processes.

**Technical / Professional Qualifications / Requirements**
- AAT Level 2 or higher preferred
- Excellent Microsoft Skills, including Excel, PowerPoint and Word

**Skills Requirement**

You must;
- Have the ability to work independently, as well as a team player
- Previous Purchase Ledger experience in a busy office environment
- Previous experience of Excel
- Excellent communication skills
- Confident with working high volumes of data whilst maintaining high standard of accuracy
- Able to identify, challenge and recommend process improvements
- Strong focus on customer success
- Organised and resilient under pressure
- Positive attitude, keen passion for driving efficiency and self-development along with strong team orientation

**Job Types**: Full-time, Temporary contract
Contract length: 6 months

Pay: £25,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person



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