Purchase Ledger Administrator
5 months ago
**Role Title**
Purchase Ledger Administrator
**Business Area**
Finance
**Location**
Cammell Laird
**Reporting to**
Purchase Ledger Supervisor
**Hours of work**
Full Time
**Role Purpose**
**Key responsibilities**
**Invoice Processing**:
- Accurately process supplier invoices into the accounting system using P2P technology
- Ensure invoices are coded correctly and match purchase orders.
**Approval Management**:
- Track and follow up on invoice approvals from relevant departments.
- Ensure invoices are approved in a timely manner to avoid payment delays.
**Invoice Queries**:
- Investigate and resolve any discrepancies or queries related to supplier invoices.
- Liaise with suppliers and internal departments to resolve issues efficiently.
- To maintain the P2P ‘Invoice Queries’ to resolve in a timely manner to ensure flow of invoices through the PL system.
**Supplier Statement Reconciliation**:
- Regularly reconcile supplier statements to ensure all invoices and payments are accounted for.
- Identify and rectify any discrepancies between supplier statements and the company’s records.
**Communication and Liaison**:
- Maintain effective communication with suppliers and internal stakeholders.
- Provide support and information as needed to the Purchase Ledger Supervisor and other team members.
**Documentation and Filing**:
- Maintain accurate and organised filing systems for all purchase ledger documentation.
- Ensure all records are kept up-to-date and in compliance with company policies.
**Assisting with Payments**:
- Assist with the preparation of payment runs.
- Ensure that payments are processed in accordance with agreed terms and conditions.
**Support Month-End Processes**:
- Assist in month-end closing activities, including preparing necessary reports and reconciliations.
- Provide support to the Purchase Ledger Supervisor during the month-end and year-end close processes.
**Technical / Professional Qualifications / Requirements**
- AAT Level 2 or higher preferred
- Excellent Microsoft Skills, including Excel, PowerPoint and Word
**Skills Requirement**
You must;
- Have the ability to work independently, as well as a team player
- Previous Purchase Ledger experience in a busy office environment
- Previous experience of Excel
- Excellent communication skills
- Confident with working high volumes of data whilst maintaining high standard of accuracy
- Able to identify, challenge and recommend process improvements
- Strong focus on customer success
- Organised and resilient under pressure
- Positive attitude, keen passion for driving efficiency and self-development along with strong team orientation
**Job Types**: Full-time, Temporary contract
Contract length: 6 months
Pay: £25,000.00-£28,000.00 per year
**Benefits**:
- Company pension
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
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