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Administrative Assistant Landbased

4 months ago

Maidenhead, United Kingdom Windsor Forest Colleges Group Full time

**_Windsor Forest College Group is looking for An _**_Administrative Assistant - Land Based _**_to join the BCA team on a part-time basis. _**

**Administrative Assistant - Landbased**

We seek someone who has significant experience in providing efficient and effective administrative and secretarial support on a daily basis.

In brief the role will involve:

- Liaising with the reception team to ensure all trainers, assessors and course attendees are booked in on site in accordance with the college procedures. Answer telephone enquiries and take bookings as required.
- Sharing responsibilities for minute taking, call handling, task completion and day to day operations.
- Maintaining appropriate database, spreadsheets and other records as necessary and maintain a filing and retrieval system for all areas of work.
- Being flexible and provide holiday cover when required.
- Creating course joining instructions and sent out to clients and assist in the preparation of the course materials and any other administrative preparation as required by the department.
- Opening and closing the centre building as required
- Working with the Estates team to ensure that they are kept informed of course dates and equipment required. Lifting and moving equipment to and fro lockable storage areas.
- Putting together learning material packs as required.
- To liaise and work with the Finance team if required with reference to any queries and ensure compliance with BCA Finance Regulations.
- To raise Purchase Orders and create invoices as required.
- To assist the college at public events, shows and demonstrations that may be held from to time, particularly with Open Days. Enrolment.
- To assist in the provision of stationary procurement process for the department.
- To ensure the tracking and recording systems are kept up to date and anomalies dealt with through consultation with colleagues.
- To ensure the accurate and timely upload of results information to the relevant awarding body.

**_The role is a part time role offering 16 hours per week. _**

For further details on this role please refer to the attached job description/person specification.

**About Us**

The Windsor Forest Colleges Group (TWFCG) is a leading education provider in the South-East. Our staff work across 4 main campuses at Langley, Windsor, Strodes-Egham and Berkshire College of Agriculture-Maidenhead. Our teams place the learner at the heart of all we do and in our state-of-the-art learning environments we are proud to deliver education and training to a diverse group of students and businesses each year.

**Our staff benefit from**:

- Support roles enjoy 27 days annual leave plus bank holidays
- Career progression opportunities for ambitious staff
- Access to a wide range of subsidised leisure courses
- Access to excellent defined benefit pension schemes
- Free on-site parking at all sites
- Cycle to Work Scheme
- Family friendly policies to support Work Life Balance
- On-site Coffee Shop & Cafeteria
- Various health & wellbeing benefits including discounted gym memberships, confidential staff counselling and discounted hair and beauty treatments at The Salon at Langley College

**Please be advised that the vacancy will close on Sunday 26th March 2023**

**Interviews will be held on Wednesday 29th, Thursday 30th and Friday 31st March 2023.**

The College is committed to safeguarding and promoting the welfare of children and young people and expects all its staff to share this commitment. Successful applicants will be required to undergo an enhanced DBS and Barred List check along with other legally required checks which are an essential part of the safeguarding process.