University Office Administrator

2 weeks ago


Manchester, United Kingdom Gordon Yates Full time

**Job Purpose: Key coordinator of, and contribution to, the smooth operation and administration within the Senior Executive Office.**
- Provide administrative, planning, and scheduling support to the Senior Executive Team (C-Suite).
- Key point of contact for coordinating C-Suite meetings, both internal and external.
- Assisting in the planning and administration of internal and external meetings/events.
- Support the EA to the CEO with a variety of administrative tasks.
- Assist in the management of our travel provider, currently, Click Travel.

**Key Responsibilities**
- Providing high quality and pro-active administrative and diary support to the C-Suite.
- Assisting in the writing up and communicating of actions from C-Suite meetings.
- Admin support and monitoring of the Travel mailbox, including set-up of new users, removal of leavers, updating dimensions for employees, dealing with basic travel queries, advising users of travel policy.
- Complete new supplier-set up documentation and consult with Due Diligence Team.
- Complete signature request documentation and consult with Legal Team when reviewing contracts.
- Consult with Purchase Ledger and Treasury teams in relation to payment of invoices, and with the suppliers of those invoices in the event of any queries.
- Making travel arrangements for the C-Suite and arranging lunches and refreshments for their meetings.
- Ad-hoc admin-based tasks relating to C-Suite and EA to the CEO.
- Ensure compliance with any regulatory and legal requirements.

**Skills, experience & qualifications required**
- Ability to manage the admin-based needs of multiple top-level stakeholders.
- Highly organised with a can-do attitude.
- Ability to work in a timely manner, ensuring deadlines are met.
- Ability and desire to convey professionalism when dealing with, and on behalf of, the C-Suite, senior management, TDR, and externals.
- Ability to create relationships, with colleagues at all levels.
- Excellent accuracy, high level of diligence, and articulate in all forms of communication.
- Ability to prioritise own workload, work speedily and accurately, and use own initiative.
- Absolute discretion and confidentiality always, especially when dealing with sensitive information and any matters on behalf of the C-Suite.
- Ability to respond to decisions in a changing environment and anticipate future needs.

This role is 60/40 Office/Home, to be agreed with your line manager

The successful applicant will be required to undergo a Basic DBS and Credit Check.



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