Scheduling Officer

2 weeks ago

Manchester, United Kingdom BPP Professional Education Group Full time

**General information**:
**Reference **:006872

**Close Date**:
10/06/2024

**Vacancy details**:
Applicants must provide evidence of their right to work in the UK as BPP is unable to provide visa sponsorship

**Job Profile**:
Administration - Scheduling

**Title**:
Scheduling Officer (University)

**Contract Type**:
Fixed Term

**Job Purpose**:
**Are you detail-oriented and highly organised? Do you want to learn how to develop a career in Operations?**

Join BPP as a Scheduling Officer. As a vital part of the Planning and Scheduling Team you will assist the operation of a centralised scheduling processes and ensure all BPP teaching and other events in BPP buildings are appropriately scheduled and effectively utilise the space available within agreed timelines.

You'll be responsible for supporting the management of the schedule on an ongoing basis, making changes as required according to business need. and assist in the provision of an ad-hoc rooms booking service

If you are looking to gain more skills toward a career in Operations, this is the role for you.

**Job Background**:
**Choose a better work-life balance**

With hybrid working available, you'll be able to split your time between one of our centres and your home.

Either way, you'll benefit from a vibrant workplace and a culture that believes in looking after others, while being part of a diverse workforce where difference is celebrated. You'll work alongside other like-minded professionals who champion progress, while having opportunities to develop in an environment where creativity and innovation is rewarded.

On top of a competitive salary, we provide a generous annual leave entitlement of 28 days, and a rewards package that includes retail discounts, Group Personal Pension Plan, dedicated healthcare, and dental plans that offer additional assurance to look after you and your family.

Brilliantly, you can also study any of BPP's courses for free - be it a professional qualification or full degree.

**Key Responsibilities**:
What you'll be doing

Policy and Process
- To liaise with Schools in relation to the scheduling process, establishing and communicating clear timelines to produce the teaching schedule and ensuring deadlines are met.
- To ensure that specialist software is used appropriately and to its full extent.

Schedule Production and Maintenance
- To produce the teaching schedule for each term and to ensure that it is made available in an appropriate format to all relevant parties.
- To liaise with Schools over their scheduling requirements, working in particular with Schools where specific problems arise and seeking ways of resolving the problems.
- To manage the maintenance of the schedule on an ongoing basis, making changes as required according to business need.
- To oversee the process for ad hoc room bookings, reviewing and documenting the procedures and ensuring the optimum use of the space available.

**Department**:
Planning and Scheduling - University Scheduling

**Vacancy location**:
**Location**:
UK, North West, Manchester St James's
- Experience of working in a professional academic support setting to deliver timetabling/scheduling services at a high level
- Knowledge (of structure and nature) of a significant proportion of our current products.
- Excellent communication skills both oral and written are essential. This role will include a significant amount of liaison with senior stakeholders from around the business.
- Excellent time management skills, with the ability to review & organize both their priorities and others
- Ability to work on one's own initiative.
- Drive, creativity, and ownership are key traits.
- Resilient with an ability to prioritise an extensive, changing, and diverse workload
- Excellent IT Skills, MS Office, Advanced Excel, knowledge of scheduling systems, e.g. Scientia.
- High level analytical and problem-solving skills

**Development Opportunities**:
Please see JD attached

**Requester**:
**Reporting Manager Job Title**:
University Scheduling Manager

**Employment Details**:
**Contract Hours**:
37.50

**FTE**:
1.00

**Salary**:
26500

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