Executive Commercial Assistant

5 months ago

London, United Kingdom Department for Transport Full time

**Details**:
**Reference number**:

- 351582**Salary**:

- £32,251**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DFT - Rail Infrastructure Group (RIG) - Markets South**Type of role**:

- Administration / Corporate Support
- Commercial
- Operational Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LondonAbout the job

**Job summary**:
Do you enjoy a varied and interesting workload?

Are you seeking an opportunity to develop?

If so, we have an exciting development opportunity to join our Thameslink, Southern and Great Northern (TSGN) and South Eastern Market team, and we would love to hear from you.

**Job description**:
Our team sits within Markets South in the Rail Infrastructure and Services Delivery Group that provides industry leadership for the shape and direction of the outputs from Britain's railway. We are responsible for ensuring the successful development, specification and procurement of rail services and the day-to-day management of National Rail Contracts.

We are committed to putting passengers at the heart of what we do, ensuring passengers get the services they need and deserve, taxpayers get value for money, and as a country, we maximise the benefits leveraged from investment in our railways.

Working as part of the Thameslink, Southern and Great Northern (TSGN) and South Eastern Market team, you will provide Personal Assistant (PA) support to the Market Lead. You will be a self-motivated team player with good organisational skills and a keen eye for detail. You will have access to sensitive information so above all you will be trustworthy, loyal and discreet.

You will be joining a high-profile area of the team also providing corporate support to the TSGN and SE Market senior leadership team and will be expected to lead defined areas of work, taking ownership of process, outputs and outcomes. This will provide a fantastic opportunity to gain experience in areas of risk management, stakeholder management, contract management and project management.

**Responsibilities**

Key accountabilities of the role include:

- Providing PA support to the Market Lead including diary management;
- Arranging meeting rooms and greeting and notifying reception of external visitors;
- Producing periodic performance reports for senior management highlighting risks and issues as they arise;
- Developing and maintaining risk registers;
- Taking minutes of external meetings and tracking actions to completion;
- Be proficient in the use of Microsoft Office packages e.g. Word, PowerPoint and Excel;
- Business / Project Plan maintenance, including identifying and monitoring dependencies and workstream progress;
- RACI (Responsible, Accountable, Consulted and Informed) Matrix update and management;
- Contributing to advice and briefings for Ministers;
- Contributing to correspondence from external stakeholders and the public;
- Building and maintaining relationships with internal stakeholders and external suppliers, including the management of Ministerial briefings and event logistics;
- Supporting the commercial team in the effective management of National Rail and Service Contracts, working flexibly across the team as required.

For an in-depth insight into the role please refer to the Role Profile.

**Person specification**:
You will have proven experience of using MS Office software - especially Outlook, Word and Excel.

You will be able to organise your own work to achieve results and have the ability to work under pressure adapting to changing priorities.

You will be a confident communicator, able to build collaborative relationships with colleagues and stakeholders.

**Additional Information**

A minimum **60%** of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.

Occasional travel to other DfT offices will be required.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Managing a Quality Service
- Working Together
- Delivering at Pace

**Benefits**:
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out more about what it's like working at the Department for Transport

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.**How to Apply**
- MS Office software - especially Outlook, Word and Excel.
- Proven experience

  • Executive Assistant

    5 months ago

    London, United Kingdom Allianz Commercial Full time

    **Let’s care for tomorrow.** **Your ambitions. Your dreams. Your tomorrow.** Whether it’s aircraft, international business, offshore wind parks, or Hollywood film productions, Allianz Commercial has an extensive range of risks covered when it comes to protecting businesses. We are looking for an Executive Assistant, based in London. **Your...

  • Assistant Head of Commercial

    5 months ago

    London, United Kingdom Government Commercial Function Full time

    **Details**: **Reference number**: - 326141**Salary**: - £68,775 - £75,920- GCO Pension, GCO Terms. Up to 15% performance-related-pay available on accreditation.**Job grade**: - Grade 7- Commercial Lead**Contract type**: - Permanent**Business area**: - GCF - Ministry of Defence - Ministry of Defence - Defence Nuclear Organisation**Type of role**: -...

  • Commercial Director

    1 month ago

    London, Greater London, United Kingdom Page Executive Full time

    {"Job Title": "European Commercial Director", "Company": "Page Executive", "Job Description": "Job SummaryWe are seeking an experienced European Commercial Director to lead our commercial strategy across Europe. As a senior leadership position, you will develop and execute business plans to expand market presence, increase revenue, and strengthen...

  • Commercial Director

    1 month ago

    London, Greater London, United Kingdom Page Executive Full time

    {"Job Title": "European Commercial Director", "Company": "Page Executive", "Job Description": "Job SummaryWe are seeking an experienced European Commercial Director to lead our commercial strategy across Europe. As a senior leadership position, you will develop and execute business plans to expand market presence, increase revenue, and strengthen...

  • Executive Assistant to the Head of Commercial

    3 weeks ago

    London, Greater London, United Kingdom Knight Frank Full time

    We are seeking a highly skilled and experienced Senior Executive Assistant to provide dedicated support to the Head of Commercial at Knight Frank.The successful candidate will be responsible for managing the Head of Commercial's day-to-day activities, including diary management, meeting preparation, and briefing materials. They will also be responsible for...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom JMC Legal Recruitment Full time

    Job DescriptionSought after Luxury Design business is looking for a Senior Executive Assistant to work closely with their Commercial Director.Key responsibilities include assisting with general commercial secretarial tasks and legal contract management. The ideal candidate will have experience working within the Legal sector, either at a Law Firm or...

  • Commercial Director

    4 weeks ago

    London, Greater London, United Kingdom Page Executive Full time

    Senior Commercial Regulation ManagerAbout Our ClientHighly regulated consumer business with a strong focus on compliance and regulatory affairs.Job OverviewWe are seeking a highly skilled Senior Commercial Regulation Manager to join our team at Page Executive. As a key member of our commercial team, you will play a lead role in providing guidance on...

  • Commercial Director

    4 weeks ago

    London, Greater London, United Kingdom Page Executive Full time

    Senior Commercial Regulation ManagerAbout Our ClientHighly regulated consumer business with a strong focus on compliance and regulatory affairs.Job OverviewWe are seeking a highly skilled Senior Commercial Regulation Manager to join our team at Page Executive. As a key member of our commercial team, you will play a lead role in providing guidance on...

  • Commercial Director

    1 month ago

    London, Greater London, United Kingdom Page Executive Full time

    {"title": "Commercial Director", "description": "About Our ClientWe are working with a global family FMCG business renowned for its innovative products and market leadership. The company's mission is to deliver high-quality products that enhance the lives of consumers, with a strong commitment to sustainability, excellence, and continuous growth. Their...

  • Commercial Director

    1 month ago

    London, Greater London, United Kingdom Page Executive Full time

    {"title": "Commercial Director", "description": "About Our ClientWe are working with a global family FMCG business renowned for its innovative products and market leadership. The company's mission is to deliver high-quality products that enhance the lives of consumers, with a strong commitment to sustainability, excellence, and continuous growth. Their...

  • Commercial Lead

    5 months ago

    London, United Kingdom Government Commercial Function Full time

    **Details**: **Reference number**: - 300009**Salary**: - £65,500 - £73,000- GCO Pension, GCO Terms. Up to 15% performance-related-pay available on accreditation.**Job grade**: - Grade 7- Commercial Lead**Contract type**: - Permanent**Business area**: - GCF - Department for Business, Energy and Industrial Strategy - Department for Science, Innovation...

  • Senior Commercial Lawyer

    7 days ago

    London, Greater London, United Kingdom Executive Network Legal Limited Full time

    Executive Network Legal Limited is seeking an experienced Commercial Litigation Solicitor to join its team. The ideal candidate will have a strong client following and a proven track record at a well-regarded city firm.Key Responsibilities:Manage a caseload of complex and challenging commercial matters.Advise clients on contentious commercial issues with...

  • Executive Assistant to Chief Commercial Officer

    4 weeks ago

    London, Greater London, United Kingdom https:jobs-redefined.cositemap Full time

    Job Title: Executive Assistant to Chief Commercial OfficerImmediate is a leading media company that brings together some of the biggest and most loved consumer brands in the UK. We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our Chief Commercial Officer.About the RoleThis is a dynamic and...

  • Executive Assistant to Chief Commercial Officer

    4 weeks ago

    London, Greater London, United Kingdom https:jobs-redefined.cositemap Full time

    Job Title: Executive Assistant to Chief Commercial OfficerImmediate is a leading media company that brings together some of the biggest and most loved consumer brands in the UK. We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our Chief Commercial Officer.About the RoleThis is a dynamic and...

  • Commercial Lead

    6 months ago

    London, United Kingdom Syneos Health Commercial Solutions Full time

    **Description** The Commercial Lead / General Manager (Commercial Lead) is responsible for managing all aspects of the planning, development, and execution of resources and strategies that support and drive the client’s Commercial business. They will serve as the liaison between the Syneos Health functional teams that they oversee, and the client's senior...

  • Executive Assistant to Commercial Director

    1 month ago

    London, Greater London, United Kingdom Joyce Guiness Limited Full time

    We are seeking a highly experienced Executive Assistant to support our Commercial Director in a leading design and architecture studio.This is a unique opportunity to work with a talented team and contribute to the success of our business.The ideal candidate will have a background in finance, legal, and/or professional services, with experience in reviewing...

  • Executive Assistant to Commercial Director

    1 month ago

    London, Greater London, United Kingdom Joyce Guiness Limited Full time

    We are seeking a highly experienced Executive Assistant to support our Commercial Director in a leading design and architecture studio.This is a unique opportunity to work with a talented team and contribute to the success of our business.The ideal candidate will have a background in finance, legal, and/or professional services, with experience in reviewing...

  • Senior Commercial Director

    4 weeks ago

    London, Greater London, United Kingdom Page Executive Full time

    About Our ClientA renowned global FMCG brand, recognised for its innovative products and market leadership, is seeking an established European Commercial Director. The company operates across multiple channels, including retail, quick-service restaurants (QSR), and foodservice, delivering high-quality consumer goods to millions of customers worldwide.Job...

  • Commercial Lead

    5 months ago

    London, United Kingdom Government Commercial Function Full time

    **Details**: **Reference number**: - 342188**Salary**: - £68,775 - £75,920- GCO Pension, GCO Terms. Up to 15% performance-related-pay available on accreditation.**Job grade**: - Grade 7- Commercial Lead**Contract type**: - Permanent**Business area**: - GCF - HM Revenue and Customs**Type of role**: - Commercial**Working pattern**: - Flexible working,...

  • Commercial Executive

    5 months ago

    London, United Kingdom Premiership Rugby Full time

    **JOB DESCRIPTION** Job Title: Commercial Executive Reports to: Head of Partnerships Office location: 84 Eccleston Square, London SW1V 1PX Contract type: Full Time, minimum 37.5 hours / week with at least 3 days a week in the office Annual salary: c£25,000 per annum Premiership Rugby Limited (PRL) is a private company, owned by the 10 Member Clubs and...