Pa/office Assistant

4 weeks ago


Oxford, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID 14480- We are currently recruiting for a temporary PA/Office Assistant to work on site at one of our centrally based Colleges starting ASAP for approx 12 weeks working 37.5 hrs p/w and paying £15.24 p/h- Duties:
- Providing an efficient PA service to the Domestic Bursar
- Providing administrative support to the Domestic Bursar, Deputy Domestic Bursar, and the Front of House and Conference Manager, as necessary.
- Supporting office colleagues during absences, holidays and busy periods
- Managing College Guest room bookings, including compilation of the weekly Guest Journal
- Producing Proof of Residency and Accommodation Reference statements
- Assisting with the preparation of Accommodation Licences to Occupy
- Optimising the occupancy of accommodation by assisting with letting of vacant rooms to visitors or non-Balliol students
- Monitoring and managing room inventories and damage schedules
- Ensuring room occupancy data is accurate within the room booking system (StarRez) including checking check in/out statuses
- Assisting with the Admissions and Vacation Residence administrative processes
- Supporting Visiting Research Fellow, Visiting Student and Academic Visitor bookings
- Managing requests for waiting list accommodation, short stays, and students returning from suspension, ensuring that relevant departments are advised of any amendments
- Dealing efficiently with all reasonable administrative requests made by any student. Liaising with various members of staff.
- Provide support arising in relation to Student Accommodation, and in collaboration with the Deputy Domestic Bursar - including the annual Room Ballot for UG and PG students and, for example ensuring student completion of Licence Agreements and updating the electronic booking system (StarRez).
- Supporting the annual organisation of undergraduate and graduate storage in conversation with the Lodge, including publicising how storage works, issuing labels, monitoring the use of rooms and chasing up and/or arranging to recycle or dispose of abandoned items
- Managing the office stationery account and maintaining stock levels
- Overseeing and collating the College’s accident reports to include reporting any RIDDORS
- Assisting with the purchase of accommodation-related items, furniture, and maintaining stock control
- Administering the annual flu vaccination programme for staff
- Person specification
- Essential Criteria- **PA Experience**:

- **Strong Administrative experience ideally within an Educational Setting**

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.
- TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us._

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.


  • Pa/office Assistant

    1 month ago


    Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - PA/EA- Vacancy Type: - Full-time (temporary)- Pay rate: - £15.60p/h + holiday pay- Web advert- Vacancy ID 16206- We are currently recruiting for a temporary **PA/Office Assistant **to work on site at one of our centrally based Colleges starting ASAP for approx 8 weeks working 37.5 hrs p/w and paying £15.60 p/h-...

  • Pa Personal Assistant

    1 month ago


    Oxford, United Kingdom Leo Jack Ltd Full time

    PA | Personal Assistant Oxford, Central £40,000 - £45,000 per annum Leo Jack are delighted to be working a brand-new job opportunity, for an experienced Executive Assistant / Personal Assistant to join this well reported, growing and highly successful firm. **Overview** As a key member of the corporate team, you’ll be responsible for providing full and...

  • Pa to Directors

    2 weeks ago


    Oxford, United Kingdom Allen Associates Full time

    **PA** Reporting to the Bursars and working within a tight-knit and collaborative community, this newly created PA role will be a key member of the team, ensuring the lives of the Bursars are made easier and putting systems and processes in place for efficient administrative support. **PA Responsibilities** Some of your PA responsibilities will include...

  • Office Manager

    2 weeks ago


    Oxford, United Kingdom HUNTER MASON CONSULTING LIMITED Full time

    POST TITLE: Office Manager/PA DEPARTMENT: Memoria Group HOURS: Full-time (40 hours a week) RESPONSIBLE TO: Deputy CEO SALARY: £35,000 per annum Job Purpose To provide administrative support to the Deputy CEO with management of certain key functions for the business Outline of Primary Duties PA/EA Duties · Provide diary management support to the...


  • Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - PA/EA- Vacancy Type: - Full-time (temporary)- Pay rate: - £15.60 p/h + holiday pay- Web advert**Vacancy ID 15932** - We are recruiting for a temporary PA and Project Assistant to work on site at one of our centrally based departments starting ASAP for approx 12 weeks working 36.5 hrs p/w and paying £15.60...

  • Pa to Director

    2 days ago


    Oxford, United Kingdom Manpower Full time

    A leading Education Organisation is looking for an experience PA to assist the Director and supervise two administration support staff at premises based near Headington, Oxford with parking. They are looking for a senior PA with experience of board level supportto provide high quality administrative and secretarial support to the Director and his varied...


  • Oxford, United Kingdom Allen Associates Full time

    Are you an exceptional PA who has experience of supporting at an executive level? This is a temporary assignment starting ASAP, which will be ongoing until a permanent member of the team is sourced. Should you be interested in the permanent role you will be given the opportunity to apply. This role is full-time and fully office-based. **Temporary PA to...


  • Oxford, United Kingdom Allen Associates Full time

    Are you an exceptional PA who has experience of supporting at an executive level? This is a temporary assignment starting ASAP, which will be ongoing until a permanent member of the team is sourced. Should you be interested in the permanent role you will be given the opportunity to apply. This role is full-time and fully office-based. **Temporary PA to...


  • Oxford, Oxfordshire, United Kingdom Thompson & Terry Full time

    North Oxford (OX2)Salary: up to £40k per annumHours: 09:00 - 17:30 (Monday - Friday)Experience: Personal Assistant, PA, Administration, Office Support, Diary Management, Executive Assistant, EA, Client Relations, Customer Service, Property As Personal Assistant, you will be responsible forgeneral office administration within a highly specialised team,...

  • Pa to College Bursars

    2 weeks ago


    Oxford, United Kingdom Manpower Full time

    An Oxford University College is looking for an experienced PA / Administrator to support two Bursars. The Home Bursar who is responsible for the many diverse operational activities in the college and line management of the following teams: Accommodation, Kitchen, Catering, Lodge, Conferences and Housekeeping and also the Finance & Estates Bursar which...

  • Temporary Pa

    1 month ago


    Oxford, United Kingdom Allen Associates Full time

    Are you a seasoned PA who is ready to hit the ground running in a new role? This placement will be ongoing until the permanent position is placed. **Temporary PA Responsibilities** Duties will include, but are not limited to: - Acting as gatekeeper for the Executive board - Inbox and diary management - Booking meeting rooms - Document preparation,...

  • Temporary Pa

    4 weeks ago


    Oxford, United Kingdom Allen Associates Full time

    Are you a seasoned PA who is ready to hit the ground running in a new role? This placement will be ongoing until the permanent position is placed. **Temporary PA Responsibilities** Duties will include, but are not limited to: - Acting as gatekeeper for the Executive board - Inbox and diary management - Booking meeting rooms - Document preparation,...


  • Oxford, United Kingdom University of Oxford Full time

    We are seeking to appoint a Personal and Administrative Assistant to provide administrative support to the Oxford-based groups of the Centre for Tropical Medicine and Global Health, and PA support to the Centre’s work at our Overseas Units. It is essential that you are educated to an A-level standard or equivalent, together with experience of...

  • PA to Director

    1 week ago


    Oxford, United Kingdom allen-associates Full time

    A fantastic opportunity has arisen to join our established client as the Director’s PA in a prestigious, faith-based, educational organisation. This is a sought after and pivotal role that will provide exemplary administrative support to the Director and Founder of the institution, acting as a main point of contact for their extensive international...

  • Team PA

    2 weeks ago


    Oxford Circus, United Kingdom Love & Tate plc Full time

    Team PA Our client, based in the heart of the West End, requires an experienced PA / Team Assistant to support three teams in conjunction with a senior EA. This is a one-year fixed-term contract and you can opt to work on a hybrid basis with two days in the office/three remote. It’s a great business to work with as its key focus is the reduction of carbon...

  • Pa to The Bursar

    24 minutes ago


    Oxford, United Kingdom University of Oxford TSS Full time

    Web advert **Vacancy ID: 13377** We are currently recruiting for a temporary PA for a central based Oxford University College, starting asap on a full-time basis during 12 weeks. **Duties**: - Provide administrative and secretarial support for the Bursar. - Keep business diary up to date, arrange meetings and appointments, deal with all associated...

  • Office Administrator

    2 weeks ago


    Oxford, United Kingdom Focus Resourcing Full time

    Our client based in Cumnor, Oxford is recruiting for an Office Administrator. This role involves helping the PA who supports the Partners and the team in this busy office of 20-25 people. The role will be assisting the PA with all administration tasks andhelping with the smooth running of the office. **Due to the location of our client it is recommended you...


  • Oxford, United Kingdom Allen Associates Full time

    Are you an experienced PA with a high degree of confidentiality and trustworthiness? If you enjoy drafting technical minutes, building strong working relationships, and liaising with senior academics, this could be the perfect assignment for you! The role requires a candidate who can work 25 hours per week across 5 days, with a full working day on...

  • Pa to Headteacher

    1 month ago


    Oxford, United Kingdom Global CTS Ltd Full time

    **PA to Headteacher, Oxford - private school Full time, permanent 37 weeks a 4 plus 4 weeks flexi Salary to £40,000 - must have a high level of IT skills in particular Excel and PowerPoint as well as mail merge** **Hours - 8am - 6pm due to two late meetings each week, some flex with finishing at 5pm 2 - 3 times a week £40,000 salary is the 37 weeks plus 4,...


  • Oxford, United Kingdom Allen Associates Full time

    Are you an experienced PA with a high degree of confidentiality and trustworthiness? If you enjoy drafting technical minutes, building strong working relationships, and liaising with senior academics, this could be the perfect assignment for you!The role requires a candidate who can work 25 hours per week across 5 days, with a full working day on Wednesdays...