Executive Admin Assistant I

3 days ago

Burgess Hill, United Kingdom Amex Full time

You’ll do more than the expected. You’ll do the unexpected.

We are looking for an Executive Assistant to join the GCS Technology team, this role will be supporting the VP of B2B Payments Engineering.

**Key Responsibilities**:

- Interfacing with executives, assistants, and other internal and external professionals
- Organization of complex calendar management using high level of integrity, managing across business partners, dispersed locations, and differing time zones - coordinating logistics for meetings, events, and interviews
- Booking complex international travel itinerary with knowledge of Amex travel booking tools, preferred vendors, and associated policies
- Preparing expense reports in line with company policy on a monthly basis or ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend - processing purchasing requests
- Tracking departmental corporate card payments
- Supporting special projects to support the Executive Office as needed - leader inbox management
- Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities and other events - administer CPC and other relevant financial processing
- Recruitment Hiring PMO
- Team management, ensuring your leaders team are accountable for their actions and on track with deadlines
- Exercise good judgment in managing the day-to-day responsibilities of the office
- Lead in conjunction with other Executive Assistants on Colleague Engagement, organize and coordinate activities associated with Town Halls, and other employee-related activities and events

**Minimum Qualifications**:

- Experience as Administrative Assistant supporting Senior Executives within a large corporate business or similar environment
- High degree of integrity with ability to handle sensitive issues with complete confidentiality - demonstrated experience managing complex calendars across multiple time zones
- High quality oral and written communication skills
- Strong relationship, interpersonal and networking skills
- Excellent organizational skills with careful attention to detail
- Ability to prioritize and manage multiple tasks simultaneously
- Excellent analytical and problem-solving skills
- Experience with online supply ordering, travel booking and expense management systems
- Team player and collaborates well with others
- Proactive and energetic with a positive attitude - remains calm under pressure in a fast-paced environment

Why American Express?

There’s a difference between having a job and making a difference.

Amex have been making a difference in people’s lives for over 160 years, backing them in moments big and small, granting access, tools, and resources to take on their biggest challenges and reap the greatest rewards. We’ve also made a difference in the lives of our people, providing a culture of learning and collaboration, and helping them with what they need to succeed and thrive. We have their backs as they grow their skills, conquer new challenges, or even take time to spend with their family or community. And when they’re ready to take on a new career path, we’re right there with them, giving them the guidance and momentum into the best future they envision.

When you join #TeamAmex, you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day. We back our colleagues with the support they need to thrive, professionally and personally. That’s why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

Because we believe that the best way to back our customers is to back our people.

The powerful backing of American Express.

Don’t make a difference without it.

Don’t live life without it.

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