Human Resources Administrator
3 weeks ago
Location: Milton Keynes, Buckinghamshire
**Salary**: £23,500 - £25,000 pro rata
Posted: 1 Aug 2023
Closes: 15 Aug 2023
**Job Type**: Part Time and Permanent
Business Unit: UK Central Government Services
Region / Division: UK & Ireland
Reference: 14266
**Role Responsibility**:
**Human Resources Administrator**
**G4S Care and Rehabilitation Services**
**Oakhill Secure Training Centre, Milton Keynes, MK5 6AJ**
**Salary Range £23,500 - £25,000 per annum pro rata, depending on experience**
**Permanent, Part Time (21 hours per week)**
**Benefits**: Company Pension, free on-site parking, uniform, on-site canteen, access to High Street Shop discounts, local Gym discounts and ongoing training and development
At Oakhill Secure Training Centre we look after young people aged 12 to 18 years old who have been remanded or sentenced to periods of detention. The vulnerable young people in our care can be challenging with a wide range of social and emotional complex needs. This is an environment that calls for high standards of social care and service delivery to provide a secure and stable environment for young people to develop their life skills and address the behaviours that have led them into custody.
Oakhill Secure Training Centre works closely with the Youth Custody Services to ensure that its regimes and designs reflect best practice in residential care to prevent offending.
Primarily, reporting to the HR Manager, we are looking for an experienced Administrator to join our HR Team based at Oakhill Secure Training Centre.
We are looking for a dynamic individual, who can work using their own initiative or as part of a team, to provide an effective and efficient HR administration service and be an integral part of the HR Team.
Along with your current knowledge, skills and your can do attitude, you will work collaboratively and have excellent communication skills. This role requires you to have drive and enthusiasm, be engaging, have a good sense of humour and have the ability to thrive in a dynamic and challenging setting.
**The main key accountabilities for this role are**:
- Provide administrative support to ensure the smooth running of the department.
- Create and maintain HR records, both computerised and manual for all staff related issues so that accurate information is kept.
- Co-ordinate all recruitment activities to ensure compliance with company policies and procedures.
- Undertake relevant test administration as requested to ensure standards are met.
- Organise and co-ordinate activities e.g. meetings, diaries, events, travel etc. to ensure individual and departmental objectives are met.
- Collate, produce and distribute regular and ad hoc data, statistics and reports to individuals and departments to meet specified requirements.
- Undertake security screening activities within the company procedure, liaising where appropriate with external agencies and security screening department to ensure company standards are met.
- Deal with routine HR related queries ensuring appropriate actions can be taken in a timely manner.
- Administer the payroll system and processes, answering queries to ensure accurate payment.
- Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment as required by secure establishment.
- Supporting with the absence management process.
- Issuing contracts offer letters for affected staff.
- Supporting with general administration of staff awards/benefits
- Supporting with the administration of DBS process.
- Update leaver’s spreadsheet/support with exit interview analysis.
- Please note the above responsibilities are not exhaustive and should not be viewed as an inflexible specification as it may be varied from time to time in line with the business needs.
All staff employed by G4S has the responsibility for their own Health & Safety and to their colleagues in order to assist G4S in its obligation to achieve British Safety Council Requirements at all times.
**Essential Skills**
- Experience in similar role
- Comprehensive understanding of systems and procedures
- Ability to use Microsoft Excel and Word, and Google Sheets, Docs and Slides.
**Desirable Skills**
- Completion of the CIPD certificate in Personnel Practice
At G4S, we invest heavily in our people. If you join us you will have a job specific induction programme to equip you with the skills and knowledge for the job. As well as ongoing support and development opportunities we offer generous holiday entitlement, company pension, an onsite gym, free onsite parking and the chance to do an extraordinary job - every day.
G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.
Safeguarding children and young people is our primary focus and the welfare of the child is paramount. Therefore we have a corporate re
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