Reprographics and Exams Assistant

1 week ago

Exeter, United Kingdom The Maynard School Full time

**REPROGRAPHICS AND EXAMS ASSISTANT**

Contract type: Full Time

**Salary**: £20,479.20 Per annum (FTE £24,850)
Contract term: Permanent

Hours: 0800 - 1630 Monday to Friday, Term Time Only, 37 weeks per year.

Reporting to the School Business Manager

**Key skills**
- High level communication and people skills, with a good personal manner.
- Excellent organisational skills and punctuality.
- Good IT skills (experience of Microsoft Office and managing PDFs is highly desirable).
- The ability to work under pressure to short deadlines.
- High standards in your work, with excellent attention to detail and accuracy.
- The ability to maintain confidentiality when working with sensitive documents and/or information.
- Flexibility in your working hours and a willingness to adapt to the changing demands of school life.
- A sense of humour.
- DofE Administration
- Reception duty 1 day per week and covering absence as and when required.

**SPECIFIC QUALITIES REQUIRED**
- A courteous and welcoming manner under all circumstances (i.e. on the telephone or when dealing with parents, pupils, suppliers and all staff).
- A flexible approach and a willingness to adapt to the changing demands of school life.

Qualifications and/or experience(s) in these areas are desirable but not essential.

The following is a guide to the primary tasks

Administrative support for the school will include some specific tasks, as listed below, as well as an expectation of providing teaching staff with other administrative support and being part of the wider administrative team, helping out as required, for example being on reception if needed.

**STATIONERY - Key Tasks**
- Order and distribute stationery for the start of the school year, and thereafter order stationery as required, stocking as part of the routine of ordering and distributing.
- Keep cupboard in staff room stocked, including bookplates for text books and green examination cover notes.
- Supply stationery to staff, as required.
- Order teacher’s planners and school diaries.
- Be responsible for the annual resources and resources office budgets.
- Maintain record of stationery usage and cost by department, and report this termly, or as requested, to the Bursar’s office.
- Perform annual stock check.
- Laminating and thermal spiral comb binding as requested.
- Supply travel bags as requested.
- Maintain supplies of travel packs.
- Manage homework diaries - update, order and distribute to pupils.

**PUBLICATIONS**
- Liaise with staff regarding content of publications e.g. Carol Service, Concert programmes, Junior production, Book lists, ‘A level at the Maynard’ Information booklet, Entrance tests.
- Format publications.
- Print and distribute as appropriate.

**PHOTOCOPYING**
- Copying, laminating and binding for all departments, as required (departments to give 48 hours’ notice).
- Print publications as requested.
- Print certificates and citations for prize giving/summer celebration.
- End of term Information Update, various drama/concert programmes, posters, tickets, etc, as required.
- Maintain supply of paper, transparencies and toner.
- Ensure that all machines around the school site have a supply of toners and waste toner cartridges, so that they can be replaced by staff as needed.
- Ensure the machines in reprographics are re-stocked with paper as needed.
- Deal with, or call in engineer, for problems /faults on machines.
- Record departmental photocopying numbers half-termly for HODs.
- Report photocopying charges by department to the Bursar’s office termly.
- Be responsible for the photocopying budget.

**SUPPORT FOR EXAMINATIONS OFFICER**
- Set up exam timetable with Examinations Officer
- Liaise with SENCo re exam accounts.
- Order exam supplies
- List requirements for special arrangements and update details on exam cards.
- Sort attendance registers into date order.
- Activate exam fobs for each exam account.
- Prepare trays for examination rooms.
- Be prepared to stand in for the Examinations Officer.
- Assist with formation and formatting of timetabling spreadsheet for exam period.
- Assist with setting up of additional exam rooms for those with access arrangements.
- Assist Examinations Officer to run the mock and summer exams season as required, including help with distributing papers, assisting invigilators.

Closing date 9am on Monday 4th March 2024

Interviews will be held the week of 11th March 2024
- This job description is not an exhaustive list and can be adjusted depending on the needs of the business and with consultation with the employee._

**Job Types**: Full-time, Permanent

**Salary**: From £20,479.20 per year

**Benefits**:

- Canteen
- Cycle to work scheme
- Employee discount
- Free parking
- On-site gym
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

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