Executive Support and Project Officer
6 months ago
We’re Lichfield District Council. A local authority in the Heart of England that provides local services to over 100,000 residents. Our District is a beautiful place to live and work, with its historic city centre which has the impressive Lichfield Cathedral and is the birthplace of Samuel Johnson.
Our organisation is ambitious, innovative and highly driven to be the best in all that we do. We want to further this growth potential in all key areas of the business by hiring great people. In return, we can build stronger foundations, provide quality services and help support our company objectives longer term.
**JOB PURPOSE**
The Executive Support and Project Officer is a hands-on, fast paced role who wears a number of ‘hats’ covering a range of responsibilities, which ensure the smooth running of a busy office, and day to day support for the CEO and Leadership Team.
This is an exciting opportunity for an experienced PA/Executive who has excellent knowledge of project-based work. If you are a confident, self-starter with experience of proving confidential administrative, research and project support at a senior level, this role could be the one for you
**KEY RESPONSIBILITIES**
- Establish and maintain effective systems to enable team working and service continuity.
- Co-ordinate Leadership Team and Wider Leadership Team and provide support.
- Carrying out research to support the business needs; collating and analysing and presenting in report format where required.
- Ability to provide project support to specific teams as directed including, undertaking research; organising and supporting project meetings and workshops; maintaining an effective project library.
- Organise and contribute effectively to meetings including agenda preparation, note taking and preparing documents and presentations.
- Preparing and checking expense claims and corporate credit card accounts, including appropriate travel and accommodation arrangements.
- Event management including booking venues, arranging equipment, room set up and refreshments, preparing attendance lists etc.
- The sourcing, collation & co-ordination of information for reports prepared by Leadership Team.
- Procurement services and raise orders in accordance with financial regulations, budgetary provision and contract standing orders.
**SKILLS AND EXPERIENCE**
- Proven track record in the use of Microsoft systems and Teams.
- Substantial and successful experience of providing support to a senior manager/management team within a fast-paced environment.
- Excellent organisational skills.
- Strong communication skills, both written and verbal.
- A positive and proactive attitude.
- Ability to adapt quickly to changing priorities and work independently and in a team.
- Self-motivated and driven to achieve goals
- Flexible and adaptable working style/approach
- Attention to detail
- Time management - to achieve goals/standards
- Confident and resilient
- Always maintains confidentiality
**BENEFITS OF WORKING FOR US**
- Friendly and supportive environment underpinned by our values.
- Hybrid working including flexibility around working patterns.
- Local government pension.
- Generous annual leave.
- Life cover - 3 times your salary as a lump sum if you die in service.
- Fantastic modern offices with complementary refreshments.
- Plus, more.
**NOTE**:
- Two satisfactory references covering the last 3 years of employment.
- Evidence of your right to work in the United Kingdom; and Disclosure and Barring Service (DBS) check if applicable
**WHAT NEXT?**
**We look forward to hearing from you.**
**Job Types**: Full-time, Permanent
**Salary**: £29,777.00-£33,024.00 per year
**Benefits**:
- Canteen
- Casual dress
- Company pension
- Cycle to work scheme
- Flexitime
- Free parking
- Life insurance
- On-site parking
- Sick pay
- Store discount
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Ability to Commute:
- Lichfield, WS13 6YU (required)
Work Location: Hybrid remote in Lichfield, WS13 6YU
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