Complaints Officer

3 weeks ago


London, United Kingdom MMP Consultancy Full time

Responsibilities:

- Responsibility for responding to Complaints from start to finish.
- Determining whether compensation is applicable according to our compensation framework.
- Ensure complaints and associated enquires are completed to deadline.
- To negate and prevent the escalation of complaints.
- Interacting with key internal/external stakeholders.
- The responsibility for investigating and responding to, complaints that have been allocated to you.
- Excellent organisational / case management skills, with experience of prioritising your own workload, ensuring that complaints, dissatisfaction, MP, Councillor or Executive enquires are responded to within required timescales.
- To ensure all complaints and enquiries are dealt with in a professional manner.
- Good interpersonal skills and the ability to remain calm and resilient in any difficult situation.
- Proactively liaise with the complainant to keep them informed about progress and manage their expectations regarding a realistic outcome.
- Having a structured, objective, and transparent approach to how you make decisions, being able to assess situations and understand risk
- Application of creative solutions to streamline and improve current processes
- Providing support and participating in special project work as and when required
- Perform a variety of duties effectively, often changing from one task to another and can manage competing demands.
- Providing a comprehensive response addressing all issues raised by the complainant.
- Being financially capable of raising and monitoring compensation requests and recovering costs from contractor where necessary
- Continuous learning to ensure best practice for complaint handling and resolution
- To act upon feedback from the Service Improvement Team to improve complaint handling, resolution, and offers of redress

Skills / Qualifications:

- A logical, thorough, and analytical approach to problem solving.
- Excellent written communication skills - able to present and communicate in a clear, succinct, and compelling manner.
- Excellent interpersonal skills, demonstrates empathy with customers and avoids becoming defensive, passive, or aggressive when dealing with conflict.
- Ability to manage customer expectations and be clear about what can and can't be done.
- Ability to prioritise and organise competing demands and shows determination to resolve organisational or customer issues especially when facing negative barriers.
- Results oriented, works efficiently and accurately within set timescales.
- Works well in a team environment, readily shares ideas, information and best practice with colleagues and partners.
- Able to update key colleagues on progress with case load.
- Work flexibly, prioritise and manage competing demands.


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