Senior Admin Officer

2 weeks ago


Plymouth, United Kingdom Ministry of Justice Full time

Salary 1
- £24,228 - £30,208 Pro-rata

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- South West

City/Town 1
- Plymouth

Building/Site 1
- NPS ST CATHERINES HOUSE PLYMOUTH, PL1 2TS

Grade 1
- Other

Organisation Grade for HMPPS 1
- NPS Pay Band 3 National

Post Type 1
- Fixed Term

Duration of appointment 1
- Fixed Term up until 31/03/2025

Working Pattern 1
- Part Time

Role Type 1
- Administration / Corporate Support

Job description 1

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taki


  • Admin Officer

    4 days ago


    Plymouth, United Kingdom Brook Street Full time

    **Temporary admin officer (AO) position in Plymouth until 28/02/25 with probable extension £11.59** Full time Monday to Friday 37 hours per week. 08:30-17:00 depending on business needs. **Please note**: once you have been in the assignment for **12 working weeks**, your hourly rate will increase to **£11.88**. **This pay rate is applicable from 1st...

  • Admin Assistant

    4 weeks ago


    Plymouth, United Kingdom Path Full time

    **ROLE PROFILE** **Administrative Assistant** **Role Profile** **Reports to** Office Manager **Hours ** 20pw **Location** Harwell Centre **Shift Pattern** Office hours, with some flexibility to provide holiday cover **CRB check required** - enhanced Path is an independent charity, based in Plymouth. It has a board of trustees and a Director, with...

  • Admin Officer ao

    4 weeks ago


    Plymouth, United Kingdom Brook Street Full time

    Temporary Administrator Position - until end of September 2023 with probable extension Full Time Monday to Friday 37 hours per week £11.28 per hour Brook Street are recruiting administrators for our public sector client who is part of the MOJ family based in Plymouth. Are you enthusiastic and enjoy working as part of a busy team, do you have a passion for...

  • Admin Officer ao

    4 weeks ago


    Plymouth, United Kingdom Brook Street Full time

    Temporary Administrator Position - until end of September 2023 with probable extension Full Time Monday to Friday 37 hours per week £11.28 per hour Brook Street are recruiting administrators for our public sector client who is part of the MOJ family based in Plymouth. Are you enthusiastic and enjoy working as part of a busy team, do you have a passion for...

  • Admin Apprentice

    4 weeks ago


    Plymouth, United Kingdom Nightingale Healthcare Solutions Ltd Full time

    **Admin Apprentice Job Purpose**: Assist in the running of the agency branch including daily contact with staff and clients, sales calls and admin duties. **Admin Apprentice Job Duties**: - Managing documentation and uploading to online storage - Processing paperwork for DBS - Setting up personnel files and checking regularly that data remains accurate -...


  • Plymouth, United Kingdom Triumph Consultants Ltd Full time

    **What's involved with this role**: **Temporary Business Support Admin Officer - Admin & Clerical** **Reference no: Plymouth RQ813413** **Pay rate: £11.18 per hour PAYE** To provide administrative and customer focused support duties across a range of departments, ensuring that all services provided to colleagues, managers and customers are efficient and...

  • Admin Assistant

    6 days ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Clerical Officer / Appointment booking A Clerical officer / appointment booking clerk is required for Planned care assessment unit, the post holder will provide admin support to the clinical staff within the Pre-Operative Assessment Unit and book follow up appointments. The post holder will also assist with clinical enquiries, filing and other associated...


  • Plymouth, United Kingdom NOV Inc Full time

    CLOSING DATE 26 MAY 2024  An exciting opportunity for a well organised individual to join our Operations team. Your responsibilities will be to provide all our clients with a high quality and first-class experience; whether via telephone, email or in person. You will be the first point of contact for our visitors therefore we require someone who is...


  • Plymouth, United Kingdom Adecco UK Full time

    **Exciting opportunity has arisen for a Finance Admin Assistant to work for our electronic manufacturing client based in Plymouth.** **Position to start ASAP.** **£12 - £12.50 per hour Dependant on Experience.** **3 days per week (Tues-Thur)** **8am - 4pm (although we can be flexible)** **2 months to start but with potential to extend** **About...


  • Plymouth, Devon, United Kingdom Plymouth Learning Partnership Full time

    Permanent Admin Assistant September Start, Grade C Point 5 for 35 hours per week with an additional 2 hours per week at Grade D point 8 Actual pro rata salary £20,264 37 hours per week, 39 weeks per annum We are looking to appoint an experienced and skilled administrator to join our friendly and effective administration team. The post holder will be...

  • Admin Assistant

    4 weeks ago


    Plymouth, United Kingdom Path Full time

    Interviews: 10th Feb to be confirmed **Role** This role is carry out administrative functions for the Resettlement (temporary housing) service. **Resettlement** Path’s Resettlement Scheme exists to provide additional, flexible accommodation to single homeless people. It is an option for people not yet ready to move into their own accommodation and who...


  • Plymouth, United Kingdom Brook Street Full time

    **_Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. _**_HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone. _ - Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who...

  • Admin Assistant

    4 weeks ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Clerical Officer / Appointment booking A Clerical officer / appointment booking clerk is required for Planned care assessment unit, the post holder will provide admin support to the clinical staff within the Pre-Operative Assessment Unit and book follow up appointments. The post holder will also assist with clinical enquiries, filing and other associated...

  • Admin Officer

    4 weeks ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To work as part of the administration team within Endoscopy providing and efficient and timely clerical service To assist in the day to day functionality of the Endoscopy office, including the booking of patients chronologically from the PTL waiting list To answer the telephone, dealing with enquiries whenever possible and at other times taking accurate...


  • Plymouth, United Kingdom Butler Rose Full time

    Senior Finance Officer £26,000 -£30,000 Plymouth Outstanding Holidays + 10% Pension Contribution - Fantastic Benefits Our client who is an established, not for profit organisation is looking for a Senior Finance Officer to work to assist with budgeting, management accounts and monitoring of financial spend. In this position you will assist in providing...


  • Plymouth, United Kingdom Brook Street Full time

    Do you have a passion for public and customer services and want to make a difference? If so we would like to hear from you. Brook Street are proud to advertise a temporary position for an **Administration Officer Customer Service Centre - UK Central Government Department (AO Grade)** Temporary role ongoing assignment, **£11.30 per hour pay rate**, Monday...


  • Plymouth, United Kingdom CHANGE UN LIMITED Full time

    Business Support Officer required to support increased workload following local elections. Supporting the elections team with administrative tasks including supporting a local by-election and post-election administration tasks following local elections. This is a 3 -month fixed term post, based in Ballard House full time (Mon-Fri 9-5) 4 YEARS ADMIN EXP...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    An exciting opportunity has arisen for an enthusiastic and self-motivated band 3 Senior Assistant Technical Officer to work in our Pharmacy Aseptic Unit at University Hospitals Plymouth NHS Trust. This is an exciting time to join our team as we are close to completing a business case for a brand new, innovative, off-site aseptic unit. - Prepare cancer...


  • Plymouth, United Kingdom All Seasons Group Services Full time

    ASGS are seeking an experienced part time admin assistant at their busy Plympton Office Monday to Friday -Mornings 9.30 to 1.30pm (can be flexible) - Fortnightly paid **Job Type**: Part-time Part-time hours: 20 per week **Salary**: £9.75 per hour **Benefits**: - On-site parking Flexible Language Requirement: - English not required Schedule: - Day...


  • Plymouth, United Kingdom RGB Recruitment Full time

    **Senior Electrical Engineer** **Plymouth** **Building Services** I’m working with one of the South West’s leading Building Services consultancies. A rare opportunity to join their established Exeter team has come available for a Senior Electrical Engineer. I’m looking for someone who is highly motivated, dynamic, and friendly. You’ll be an important...