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Undergraduate Administrator
4 months ago
East Suffolk and North Essex Foundation Trust is seeking to appoint an Undergraduate Administrator to our Medical Education team.
Working within the multiprofessional team, the medical team supports the educational activities of all undergraduate and postgraduate medical education. We are looking for an enthusiastic, approachable and highly motivated individual to join the team to provide administrative support to the Undergraduate Lead.
Excellent communication skills and the ability to support students is essential as is the ability to demonstrate open, friendly and approachable behaviour. Organising teaching forms a large part of this role so attention to detail is essential.
Applications are invited from individuals who can provide a high quality and comprehensive administrative service.
To lead in all aspects of the administration that underpins the delivery of Undergraduate Medical Training. To provide a high professional standard of administrative support to the Undergraduate Lead. To support the planning and delivery of Education.
The post holder will take delegated responsibility for the provision of the following duties as determined by the Undergraduate Lead.
One of the largest Trust’s in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients’ own homes. You will be joining a team of almost 12,000 amazing colleagues providing care to approximately a million people.
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (if applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. We offer a range of flexible working opportunities.
Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.
To support our employees to achieve their career aspirations you may be eligible to obtain a qualification via an apprenticeship. All successful applicants will be required to undertake a skills review to facilitate this. For full details please see the attached Apprenticeship Handbook.
If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.
- To carry out the planning and administration of the annual training programme of courses in accordance with agreed standards and procedures including undergraduate and postgraduate education
- To assist in ensuring all undergraduate placements are of the quality required by Health Education England
- To organise quality assurance visits with all medical schools. Completing and monitoring associated returns, adhering with the ESNEFT Compliance regulations
- To ensure curriculum needs are met through effective timetabling and student support
- To support student induction
- To work with clinical fellows to ensure a robust educational experience
- To ensure the accurate maintenance of all education records in accordance with quality standards
- In accordance with quality assurance requirements, to produce reports of training activity as and when required.
- To ensure the prompt production of orders and agreement of invoices in accordance with the Trusts standing order procedures.
- To regularly update budget statements and produce financial reports.
- To assist with the coordination, organisation and administration of the undergraduate programme including placements, programmes of training and the implementation of national and local requirements.
- To liaise with medical schools, consultants and the wider healthcare team about placements and programmes of training and ensure this is managed effectively.
- To liaise with the Associate Dean for Undergraduate studies regarding the direction of the undergraduate programme.
- To attend external meetings as required and to feedback to the wider team.
For full details of the responsibilities and duties of this role please see the attached job description.
