Team Administrator

3 months ago


Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

This is an exciting time to join us in the Adult Community Services Directorate as we embark on delivering the ambitions described in the NHS Long Term plan. Implementation of our ‘Home First’ model is under way and the successful applicant will be part of the journey in the development of Virtual wards.

Virtual Wards allow patients to be cared for at home and not have to be admitted to hospital. This is part of a national agenda to improve patients experience and avoid admission to hospital if clinically safe to do so.

As the Administrator for Virtual wards, you will work in partnership with Oxleas and Lewisham and Greenwich Hospital staff, and both internal and external agencies to ensure that processes are supported with a high standard of administration. The post holder will proactively contribute to the evaluation of data and support clinicians with the day to day running of the Virtual Ward.

The post would be suitable for an experienced administrator with knowledge of clinical systems including RiO and ICare.

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

- We’re Kind
- We’re Fair
- We Listen
- We Care
- Recording and monitoring the outcomes of regular meetings including the performance improvement action plans with agreed partners.
- Documentation of the virtual MDT meetings, ensuring attendance and engagement of key players
- Developing system/data base of this cohort of patients.
- To be responsible for the development of the administration function and management of office systems
- To maintain and update service activity information on both electronic and manual systems
- To enter computer data in support of the development of clinical information systems within RIO, including uploading documents on RIO.
- Ensure all referrals are registered, scanned and uploaded on RIO daily
- To ensure that all patient data is distributed to clinicians as required in a timely manner
- To act as first point of contact for the service, taking the initiative to deal with enquiries in a proactive manner.
- To be an advanced user of IT packages including Word, Excel, Power Point as required for complexity of work.
- Handling both routine and urgent matters using initiative and with mínimal supervision.
- Developing and maintain efficient office systems.
- To provide support to the team and develop databases to log patient activity.
- Support the service in the provision of ad hoc information requests.
- Will be required to meet deadlines and supply information at short notice
- To obtain daily updates from patients as directed by clinical staff.


  • Team Administrator

    4 months ago


    Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    Oaktree Lodge Team Administrator, Band 3 Permanent - Part Time - 30 hours Older Peoples Mental Health Inpatient Unit - Oaktree Lodge, Memorial Hospital We are seeking a motivated and enthusiastic individual to provide administration support to the Older Adult Mental Health inpatient unit, Oaktree Lodge based at Memorial Hospital. You will need to...

  • Team Administrator

    4 months ago


    Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    We have an exciting opportunity for a part time 20 hour part-time Team Administrator in the Greenwich Early Intervention in Psychosis Team. The successful applicant will provide an efficient and comprehensive administrative service supporting the multi-disciplinary team within a busy Locality Mental Health Team. Days will be flexible on...

  • Team Administrator

    3 months ago


    Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    Effectively provide and implement core operational team administration requirements on behalf of Oxleas NHS Foundation Trust by: Undertaking word processing for the provision of required reports, letters, discharge summaries, etc. within the set standards. Using RIO (electronic system) to record and retrieve information on both service users and caseload...


  • Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    Frailty Team Administrator, Band 3 Permanent, Part-time 22.5 hours per week The Greenwich Frailty Team are seeking an enthusiastic administrator to join the team. The Greenwich Frailty Team is a pilot which will aim to provide care co-ordination to ensure patients remain at home with appropriate health and social services support, reducing avoidable non...


  • Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    Frailty Team Administrator, Band 3 Permanent, Part-time 22.5 hours per week The Greenwich Frailty Team are seeking an enthusiastic administrator to join the team. The Greenwich Frailty Team is a pilot which will aim to provide care co-ordination to ensure patients remain at home with appropriate health and social services support, reducing avoidable non...

  • Administrator

    4 months ago


    Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    Administrator, Band 3 Permanent, part time - 18.75 hours per week We are looking to recruit a competent, enthusiastic, and well organised administrator to join the Older People’s Mental Health Liaison Team. or To provide an integrated and comprehensive administration and secretarial role supporting the multi-disciplinary team including medics, managers...

  • Team Administrator

    4 months ago


    Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    The Forensic and Prison Services Directorate is part of Oxleas NHS Foundation Trust, specialising in mental health and learning disability services. The Bracton Centre is a central part of the directorate, providing medium secure services to the boroughs of Bexley, Bromley, Greenwich and Lewisham. Forensic services offer mental health support to people who...

  • Payroll Administrator

    3 months ago


    Woolwich, United Kingdom Russell King Associates Full time

    We are recruiting for a Payroll Administrator, this post will support an area of the payroll service working to ensure the team operates the processes and procedures required to efficiently deliver the Payroll Services. The role is office based, Monday - Friday 09.00 17.00 They will support the on-going operation of the service in an effective and...


  • Woolwich, United Kingdom Russell King Associates Full time

    Job Overview:Russell King Associates is seeking a dedicated individual to join our team in providing comprehensive administrative support within the Housing Asset Management sector. Key Responsibilities: Perform a variety of general office administrative tasks, including managing schedules, preparing meeting agendas, organizing appointments, and accurately...

  • Payroll Administrator

    2 weeks ago


    Woolwich, United Kingdom Office Angels Full time

    Job Summary:We are seeking a highly skilled Payroll Administrator to join our team at Office Angels. As a Payroll Administrator, you will be responsible for managing the payroll function for 100+ clients, including weekly, fortnightly, and monthly payroll calculations, as well as liaising with HMRC and managing client expectations.Key Responsibilities:Manage...

  • Payroll Administrator

    2 weeks ago


    Woolwich, United Kingdom Office Angels Full time

    Job Summary:We are seeking a highly skilled Payroll Administrator to join our team at Office Angels. As a Payroll Administrator, you will be responsible for managing the payroll function for 100+ clients, including weekly, fortnightly, and monthly payroll calculations, as well as liaising with HMRC and managing client expectations.Key Responsibilities:Manage...

  • Payroll Administrator

    3 weeks ago


    Woolwich, United Kingdom Office Angels Full time

    Job Summary:We are seeking a highly skilled Payroll Administrator to join our team at Office Angels. As a Payroll Administrator, you will be responsible for managing the payroll function for 100+ clients, including weekly, fortnightly, and monthly payroll calculations, as well as liaising with HMRC and managing client expectations.Key Responsibilities:Manage...

  • Payroll Administrator

    3 weeks ago


    Woolwich, United Kingdom Office Angels Full time

    Job Summary:We are seeking a highly skilled Payroll Administrator to join our team at Office Angels. As a Payroll Administrator, you will be responsible for managing the payroll function for 100+ clients, including weekly, fortnightly, and monthly payroll calculations, as well as liaising with HMRC and managing client expectations.Key Responsibilities:Manage...


  • Woolwich, United Kingdom Russell King Associates Full time

    Purpose of Job: We are recruiting on behalf of the Royal Borough of Greenwich to find a candidate to provide Administration Support within their Housing asset management department. * Carry out a range of general office administrative support tasks including maintain and manage diaries, prepare agendas, arrange meetings and take accurate...


  • Woolwich, United Kingdom Russell King Associates Full time

    Purpose of Job:We are recruiting on behalf of the Royal Borough of Greenwich to find a candidate to provide Administration Support within their Housing asset management department. * Carry out a range of general office administrative support tasks including maintain and manage diaries, prepare agendas, arrange meetings and take accurate...


  • Woolwich, United Kingdom Russell King Associates Full time

    Job Overview:Russell King Associates is seeking a dedicated individual to join our team in providing essential administrative support within the Housing Asset Management division. Key Responsibilities:Perform a variety of general office administrative tasks, including managing schedules, preparing meeting agendas, organizing appointments, and accurately...


  • Woolwich, United Kingdom Russell King Associates Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Royal Borough of Greenwich. As a key member of our Housing Department, you will provide critical support to our asset management team, ensuring the smooth operation of our administrative functions.Key ResponsibilitiesProvide...


  • Woolwich, United Kingdom Russell King Associates Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Royal Borough of Greenwich. As a key member of our Housing Department, you will provide critical support to our asset management team, ensuring the smooth operation of our administrative functions.Key ResponsibilitiesProvide...


  • Woolwich, United Kingdom Deco Event Ltd Full time

    **Printer Shop Administrator (Graphic Design Skill Required)** We are searching for a dynamic and organized individual to fill the role of Printer Shop Administrator in our establishment. This position requires a combination of administrative proficiency and graphic design skills to ensure the smooth operation of our shop while also assisting customers with...


  • Woolwich, United Kingdom Triumph Consultants Ltd Full time

    **What's involved with this role**: **Temporary Payroll Team Leader/Admin - Finance** **Job Ref: Greenwich RQ1252713** **Pay Rate: £19.80 per hour PAYE** **Hours per week: 35 Monday to Friday, normal working hours** **Role Length: This opening assignment is for 3-4 months** **City: Woolwich, Greenwich** This post will be responsible for the efficient...