Team Administrator

7 months ago


Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

We have an exciting opportunity for a part time 20 hour part-time Team Administrator in the Greenwich Early Intervention in Psychosis Team. The successful applicant will provide an efficient and comprehensive administrative service supporting the multi-disciplinary team within a busy Locality Mental Health Team. Days will be flexible on agreement.

Effectively provide and implement core operational team administration requirements on behalf of Oxleas NHS Foundation Trust by:
Respond to incoming calls and deal with enquiries in accordance with management procedures. Record all messages accurately ensuring appropriate action is taken and messages passed to the relevant discipline/clinician. Use initiative in finding appropriate clinician for advice if required staff member is absent.

Responsibility for retrieval of messages left on the Locality Mental Health Team’s answer phone ‘out of hours’ ensuring that such messages are directed to the relevant personnel.

Receiving all incoming post to the Locality Mental Health Team and distribute/disseminate as necessary.

Receiving delivery of medication into the Locality Mental Health Team ensuring that relevant clinicians are made aware of its arrival in order that such medicines are safely stored away as and when required.

Liaising with Couriers ensuring that all post/medication is collected from the Community Mental Health Team as and when required.

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

- We’re Kind
- We’re Fair
- We Listen
- We Care

Liaising with Couriers ensuring that all post/medication is collected from the Community Mental Health Team as and when required.

Implement and maintain effective integrated files filing system, ensuring that service user records are kept safe, confidential, up to date and accessible.

Using Rio (or other electronic recording system) to retrieve information on both clients and caseload holders.

Undertaking word processing support to the team for the provision of required service user related reports, letters, summaries, etc. within the set standards.

Occasional inputting of confidential data on to the computer for statistical collection to include:
Registering all new referrals to the Locality Mental Health Team

Inputting ‘closing out’ discharged patients / closing referrals

Inputting of CPA front sheets and printing copies for the integrated files

Updating of information i.e. change of address, GP etc.

**Occasional covering of reception including**:
Respond to incoming calls and deal with enquiries in accordance with management procedures. Record all messages accurately ensuring appropriate action is taken and messages passed to the relevant discipline/clinician. Use initiative in finding appropriate clinician for advice if required staff member is absent.


  • Team Administrator

    7 months ago


    Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    Oaktree Lodge Team Administrator, Band 3 Permanent - Part Time - 30 hours Older Peoples Mental Health Inpatient Unit - Oaktree Lodge, Memorial Hospital We are seeking a motivated and enthusiastic individual to provide administration support to the Older Adult Mental Health inpatient unit, Oaktree Lodge based at Memorial Hospital. You will need to...

  • Team Administrator

    7 months ago


    Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    Effectively provide and implement core operational team administration requirements on behalf of Oxleas NHS Foundation Trust by: Undertaking word processing for the provision of required reports, letters, discharge summaries, etc. within the set standards. Using RIO (electronic system) to record and retrieve information on both service users and caseload...

  • Team Administrator

    6 months ago


    Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    This is an exciting time to join us in the Adult Community Services Directorate as we embark on delivering the ambitions described in the NHS Long Term plan. Implementation of our ‘Home First’ model is under way and the successful applicant will be part of the journey in the development of Virtual wards. Virtual Wards allow patients to be cared for at...

  • Team Administrator

    7 months ago


    Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    The Forensic and Prison Services Directorate is part of Oxleas NHS Foundation Trust, specialising in mental health and learning disability services. The Bracton Centre is a central part of the directorate, providing medium secure services to the boroughs of Bexley, Bromley, Greenwich and Lewisham. Forensic services offer mental health support to people who...

  • Administrator

    2 days ago


    Woolwich, United Kingdom Bluetownonline Ltd Full time

    **Job Title**:Client Services Administrator **Salary**:Up to £25,000 per annum **Location**: Shoreditch, London **Duration**:Permanent Bluetownonline provides online recruitment services to some of the UK's top companies. Our clients are used to high levels of service and our team has a genuine desire to ensure every campaign they run with us produces...


  • Woolwich, United Kingdom CV-Library Full time

    This well-established growing business has an opening in the Customer Service Team for a Customer Service Administrator. This is a great opportunity for someone who enjoys working within a team environment. The role: * Working within a small friendly team providing Customer service administrative support * Effectively communicate and provide...

  • Payroll Administrator

    6 months ago


    Woolwich, United Kingdom Russell King Associates Full time

    We are recruiting for a Payroll Administrator, this post will support an area of the payroll service working to ensure the team operates the processes and procedures required to efficiently deliver the Payroll Services. The role is office based, Monday - Friday 09.00 17.00 They will support the on-going operation of the service in an effective and...


  • Woolwich, United Kingdom Deco Event Ltd Full time

    **Printer Shop Administrator (Graphic Design Skill Required)** We are searching for a dynamic and organized individual to fill the role of Printer Shop Administrator in our establishment. This position requires a combination of administrative proficiency and graphic design skills to ensure the smooth operation of our shop while also assisting customers with...


  • Woolwich, United Kingdom Triumph Consultants Ltd Full time

    **What's involved with this role**: **Temporary Payroll Team Leader/Admin - Finance** **Job Ref: Greenwich RQ1252713** **Pay Rate: £19.80 per hour PAYE** **Hours per week: 35 Monday to Friday, normal working hours** **Role Length: This opening assignment is for 3-4 months** **City: Woolwich, Greenwich** This post will be responsible for the efficient...


  • Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    The Greenwich Care Homes Complex Case Management Team are seeking an enthusiastic administrator to join the team. The Service is currently in a pilot stage which provides a comprehensive assessment and care planning to ensure patients receive the optimal health services and support, reducing avoidable non elective admissions to hospital and maintaining care...


  • North Woolwich, Greater London, United Kingdom Jobit Full time

    About Jobit:Jobit is a leading provider of family and childcare legal services. We pride ourselves on providing high-quality support to our clients, and we are seeking a highly skilled and organised individual to join our team as a Childcare Legal Administrative Assistant.Job Summary:In this role, you will provide administrative support to our Family &...


  • Woolwich, United Kingdom Deco Event Ltd Full time

    **Printer Shop Graphic Designer and Customer Serv ice** We are searching for a dynamic and organized individual to fill the role of Printer Shop Administrator in our establishment. This position requires a combination of administrative proficiency and graphic design skills to ensure the smooth operation of our shop while also assisting customers with their...


  • Woolwich, United Kingdom Deco Event Ltd Full time

    **Printer Shop Graphic Designer and Customer Serv ice** We are searching for a dynamic and organized individual to fill the role of Printer Shop Administrator in our establishment. This position requires a combination of administrative proficiency and graphic design skills to ensure the smooth operation of our shop while also assisting customers with their...


  • Woolwich, United Kingdom NHS South East London Integrated Care Board Full time

    The Primary Care & Community Support Officer, Greenwich, as part of SEL ICB, is an exciting new opportunity. The role will be a core member of our Primary & Community Care team working closerly wth the leadership team, our Primary Care providers and stakeholders, delivering effective administration support to help shape our neighbourhood arrangements across...


  • Woolwich, United Kingdom Hamptons Full time

    From the moment you start your career with us, you will receive the best development, benefits and opportunities in the business. We will invest heavily in you and your career to ensure that together, we continue to achieve great things. Key Responsibilities of a Lease up Assistant: - Qualify and register portal and telephone enquiries, along with...


  • Woolwich, United Kingdom Portfolio Payroll Limited Full time

    This is the UK's largest charitable social enterprise, managing over 300 leisure centres, libraries, and community services across the country. With the mission to make a difference by encouraging healthier, happier, and more active lifestyles for everyone. They pride themselves on being a people-focused organization where employees are integral to their...


  • Woolwich, United Kingdom CV-Library Full time

    This is the UK's largest charitable social enterprise, managing over 300 leisure centres, libraries, and community services across the country. With the mission to make a difference by encouraging healthier, happier, and more active lifestyles for everyone. They pride themselves on being a people-focused organization where employees are integral to their...


  • Woolwich, United Kingdom NHS South East London Integrated Care Board Full time

    This exciting opportunity of Primary Care Support Officer will allow the postholder to work closely with members of the Greenwich Primary Care team on key projects, communications and business support that together, will deliver our ambitious priorities and plans for the future of Greenwich health and care. This includes: project management, delivery and...


  • Woolwich, United Kingdom CV-Library Full time

    Temporary Accommodation Placement Officer Woolwich Job Role To provide administrative and customer access support to the Temporary Accommodation Team. To undertake sign up of applicants being admitted to temporary accommodation. To process the processing of invoices for emergency accommodation. Key Responsibilities To provide housing service advice...


  • Woolwich, United Kingdom Oxleas NHS Foundation Trust Full time

    The Urgent Community Response (UCR) team in Bexley provides a community rapid response to patients registered to Bexley GP and who live in the London Borough of Bexley seven days a week, Monday to Sunday from 8am to 8pm. This service treats patients at home to avoid a hospital admission or readmission. All referrals are triaged by a senior member of the team...