Finance and Administration Assistant
3 weeks ago
Reporting to: Finance Manager
**Terms and Conditions of Service**
Location: Sheffield
**Salary**: £19786 (Pay award pending)
Hours: Full time, 35 hours per week
Holidays: 38 days including bank holidays
Pension: 6% of salary employer’s contribution, death in service benefit, free parking
**Overview**:
Nomad’s Finance and Administration Assistant will play a key role in the operation of the charity and its projects. As well as undertaking general administration tasks, the post holder will have specific responsibility for day to day financial matters for Nomad Opening Doors and the financial administration and credit control relating to Four Trees Lettings Agency, the trading subsidiary of Nomad Opening Doors.
**Key Responsibilities and Duties**:
Finance Administration -- Oversee the financial administration related to Nomad’s managed properties using QuickBooks to process all client invoices and code items to agreed budgets
- Ensure client accounts are kept up to date
- Create new client accounts and invoices when someone moves into a property and monitor housing benefit portal to ensure claim is in process
- Close client accounts when client moves out of a property and ensure housing benefit officers are informed to terminate housing benefit accordingly
- Monitor finance inbox responding to any queries
- Check and process all supplier invoices, for both Nomad and Four Trees Lettings Agency on QuickBooks in line with company processes and code items to agreed budgets
- Process invoices relating to petty cash and staff expenses
- Process invoices relating to debit cards
- Compile payments data ready for authorisation by management
- Ensure all invoices are stored electronically on QuickBooks and within Office 365
- Ensure that banking records for Nomad and Four Trees Lettings Agency are kept up to date daily
- Chase payments and negotiate payment plans to ensure monies are received in a timely manner, escalating where necessary
- Support the Finance Manager in the preparation of Management Accounts
- Keep Housing Officers informed of late/non-payment of invoices
- Issue tenant warning letters in line with Nomad’s procedures
General Administration:
- Prepare Landlord Packs
- Prepare assessment packs
- Complete any associated paperwork
- Set up landlord files electronically
- Ensure we have the best rates with our suppliers through ongoing analysis and cost cutting e.g. mobile phones and energy suppliers
- Minute Nomad Full Team Meetings and other related meetings
- Undertake general admin. tasks e.g. dealing with items of correspondence, telephone messages and enquiries
- Prepare and maintain timesheets using Excel.
- Maintain a stock of standard office supplies available to staff
- Monitor answerphone and distribute messages
- Complete a weekly Property Report
- Process referrals including maintaining referral spreadsheets
- Upload assessments onto Inform (CRM system) and manage paper records of assessments
- Liaise with Housing Officers to support workshops as required
- Support the team in preparing for events and meetings including arranging refreshments and booking meeting rooms/venues
- Monitor and update Citrus (HR platform) and SharePoint (cloud document storage) as required
- Undertake quarterly stock takes
- Maintain confidentiality and ensure that all systems comply with GDPR obligations
- Work in line with Nomad’s policies and procedures
- Undertake any other duties relevant and appropriate to the post
This job description is not a definitive list of tasks, rather it is designed to give an overview of the job. It is envisaged that the post-holder will use their own initiative and develop the job so that the Charity aims are achieved. It should be noted that the Charity is a small organisation and it may be necessary to go beyond the areas outlined above to support or provide cover for others.
Person Specification
Finance and Administration Assistant requires an orderly and business-like approach to their duties, using initiative and being pro-active.
Essential
- Experience of QuickBooks or similar online bookkeeping system
- Numerate and willing to use QuickBooks online software
- Excellent attention to detail
- Excellent working knowledge of Microsoft Excel
- Excellent organisational skills - able to manage time effectively and prioritise workload
- Direct hands-on experience of credit control, office administration and finance tasks
- Comfortable working as part of a team and on own initiative
- Proactive in approach to work
- Excellent communication and interpersonal skills, both verbal and written English
- A “can do” attitude and willingness to learn
- Able to provide a highly professional approach at all times
Desirable
- Experience of working for a Charity or Social Lettings Agency
- Bookkeeping qualification such as AAT level 1.
**Job Types**: Full-time, Permanent
**Salary**: £19,786.00 per year
**Benefits**:
- On-site parking
Schedule:
- Monday to Friday
-
Finance and Operations Administrator
7 months ago
Sheffield, United Kingdom Pro-Finance (Pro-Recruitment Group) Full timeJob description **Finance and Operations Administrator | £30,000 - £35,000 + benefits** **London (Full Time: 3 - 4 days office-based + remote working) | Permanent** The Human Dignity Trust (HDT) is a London-based legal charity that provides technical legal assistance to defend the human rights of LGBT people globally. HDT are embarking on an exciting...
-
Finance Administrator
7 months ago
Sheffield, United Kingdom Multitask Personnel Full timeRole: Finance Administrator Location: Sheffield, South Yorkshire Package: £25,000pa Permanent, Full Time Multitask Personnel are working with a leading Electrical and Mechanical company based in Sheffield, we are assisting them with the recruitment of a Finance Administrator to join them in the Head Office based in Sheffield. **Roles and...
-
Finance Administrator
2 weeks ago
Sheffield, United Kingdom 2Fawcett Recruitment Full time**Role**: Finance Administrator **Salary**: Up to £24,000 **Benefits**: Baby Gift Vouchers, Birthday Day Off, Bonus Scheme (Profit Share), Cycle to Work Scheme, Employee Assistance Program, Educational Assistance, Enhanced Maternity, Paternity and Adoption Pay, Online Fitness Classes, Flu Vaccinations **Location**: Sheffield (S1) **Type**:...
-
Finance Administrator
2 weeks ago
Sheffield, United Kingdom Sewell Wallis Full timeSewell Wallis have an exciting Finance Administrator position for a warm and welcoming client based in Sheffield. You will be part of a supportive and dynamic team, providing quality service throughout your work. This is a company who truly value the wellbeing and morale of their teams, with a focus on overall staff health and welfare! As part of the...
-
Finance Assistant
2 weeks ago
Sheffield, United Kingdom Sewell Wallis Full timeA Sheffield based organisation are currently looking for a Finance Assistant to join their friendly team on a full-time basis. The finance assistant will mainly be dealing with the purchase ledger function, as well as assisting with some general office administration duties. Key duties: - Assist the purchase ledger team processing invoices - Dealing with...
-
Finance Administrator
7 months ago
Sheffield, United Kingdom Polygon Group Full timeWould you like to join a Team of Extraordinary people that give their best? We are the market leader in Property Damage Restoration. For over 60 years we have delivered best-in-class service, while our constant investment in our people, technology and equipment ensures that we continue to be the UK’s premier restoration company to work for. We help...
-
Finance Assistant
2 weeks ago
Sheffield, United Kingdom Sewell Wallis Full timeA Sheffield based organisation are currently looking for a Finance Assistant to join their friendly team on a full-time basis. The finance assistant will mainly be dealing with the purchase ledger function, as well as assisting with some general office administration duties. Key duties: - Assist the purchase ledger team processing invoices - Dealing with...
-
Finance Administrator
2 weeks ago
Sheffield, United Kingdom S4S UK Ltd Full time**JOIN OUR AWARD-WINNING TEAM** We are looking to grow our Finance Department at our Sheffield site and need extra members! S4S are manufacturers of dental appliances for over 15,000 dental professionals across the UK, EU, and beyond. With such a vast customer, and growing customer base, there is a need to expand our Finance department. Job...
-
Finance Administrator
7 months ago
Sheffield, United Kingdom 300 North Limited Full time**Role**: Finance Administrator **Location**: Sheffield **Salary**: - £25,000 per annum - Full time, permanent contract - 37.5 hours per week (Monday to Thursday 09:00 - 17:00 & 08:00 - 16:00 on Fridays). - 33 days holiday per year (including statutory days). - Company Pension Scheme. - Death in Service Benefit. Bupa Private Healthcare. **Are you...
-
Administrative Finance Assistant
4 weeks ago
Sheffield, Sheffield, United Kingdom Sja's West Full timeAbout the RoleThis role will provide significant administrative support to the Accounts Receivable Team, working remotely to ensure efficient, correct, and timely administration. Key duties include managing supplier debt accounts, resolving payment discrepancies, and collecting debts.As a key member of our team, you will be responsible for timely and...
-
Finance Assistant
7 months ago
Sheffield, United Kingdom Travail Employment Group Ltd Full timeUp to £22,500 per annum, Sheffield, permanent, 33 days holiday inc stats, Bonus payable after 6 months, pension, qualification support, free parking, Westfield Healthcare Plan, cycle to work scheme, gym discount, full time 37.5 per week. You will be working as part of an Accounts Team and reporting into the Financial Accountant. The role is based in modern...
-
Finance Administrator
7 months ago
Sheffield, United Kingdom Oakbrook Services Ltd Full timeOakbrook Services provide Arboricultural, Landscape, Environmental and Utility Services for public, commercial and private sector clients. We are based in Neepsend, Sheffield S3 and have an exciting opportunity for a Finance Administrator to join our team. The role is to assist with the following: - Inputting all accounts information and data to Sage 50...
-
Finance Administrator
4 weeks ago
Sheffield, Sheffield, United Kingdom Sja's West Full timeWe're looking for a motivated Finance Administrator to join our Shared Services Team at Sja's West. This role involves delivering high-quality finance and fundraising support services, collaborating with colleagues to achieve shared goals.You'll be based at our shared services centre in Sheffield, enjoying on-site parking and working in a hybrid model once...
-
Finance Administrator
2 weeks ago
Sheffield, United Kingdom SIG Plc Full timeWe are currently looking to recruit a **Finance Administrator** for our head office in **Sheffield**, someone who is organised, motivated and able to communicate well with others. We offer a great opportunity to build your career in a market leading business, along with a competitive salary and excellent benefits that include 25 days holiday + 8 bank...
-
Accounts Payable Administrator
3 weeks ago
Sheffield, United Kingdom Isosceles Finance Full time**About us** Isosceles provides bespoke strategic and operational HR, Payroll, Accountancy and Finance expertise to UK and international companies. We work with clients in tech, life science, manufacturing, research and service industries. All ambitious. All growing. All expecting first class support from their professional partners. **About the...
-
Finance Assistant
7 months ago
Sheffield, United Kingdom 2Fawcett Recruitment Full time**Role: Finance Assistant** **Salary: up to £28,000** **Location: Sheffield** **Type: Permanent, Full Time** As the finance assistant, you will be reporting directly into the Finance Director and responsible for maintaining and supporting the accounts function. Our client is seeking a dedicated and career driven individual to join their team and contribute...
-
Finance Manager
1 week ago
Sheffield, United Kingdom IPS Finance Full timeAn exciting opportunity for a finance manager to establish themselves in autonomous role within a growing Sheffield based agency. You will be tasked with improving the management accounts pack, implementing more detailed cashflow forecasts, and producing KPI’s for the revenue generating staff. This is a newly created role due to the continued growth of...
-
Finance Administrator
3 weeks ago
Sheffield, United Kingdom Office Angels Full timeWe are supporting our client, a top Legal firm in the recruit for a Finance Administrator to join the business on a permanent basis. In this role you will have the option to split your time between the Sheffield office and working from home so you must livewithin a commutable distance to Sheffield. 2 days per week required in the office. If you have a...
-
Finance Administrator
7 months ago
Sheffield, United Kingdom Capita Full timeShape better services as a Finance Administrator We have an exciting opportunity for someone looking to join our growing team to train and start their career in finance or pensions administration. You will be part of a large team providing finance and pension administration services for a large number of clients and their members. You will join us to focus...
-
Finance Administrator
7 months ago
Sheffield, United Kingdom Dr Hakes & Partners (Tramways & Middlewood Medical Centres) Full time**TRAMWAYS AND MIDDLEWOOD MEDICAL CENTRES** **Dr Hakes and Partners** **Tramways and Middlewood Medical Centres** **54A Holme Lane & 621 Middlewood Road** **Hillsborough** **Sheffield** **FINANCE ADMINISTRATOR** **£25,000 - 27,517 PA (pro-rata)** **The successful applicant will** Have experience of maintaining financial information systems. Be...