Senior Admin Officer

2 weeks ago

Chatham, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 269371**Salary**:

- £23,637 - £29,046**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Operational Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS Bell House Sittingbourne, ME10 4DH, NPS New Road Chatham, ME4 4QQ, NMS Queens House, CT11 9DH, NMS Midtown House, RH10 1BWAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, **Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liais

  • Admin Officer

    7 days ago

    Chatham, United Kingdom Brook Street UK Full time

    We've got a great opportunity for a full- time long term temp role within the Medway Courts, to join a fast-paced office, working as part of the admin team.Overview:- Full time 37 hrs per week- Monday - Friday- Long term Temporary ongoing role - Pay - £11.88- Location - Medway- Start date ASAP The successful candidate will provide customer service and...

  • Resident Liaison Officer

    4 weeks ago

    Chatham, United Kingdom Fawkes and Reece Full time

    We are currently recruiting for a Resident Liaison Officer to work in Kent/Medway area. Our client is a main contractor focusing on the social housing sector in reactive works and planned maintenance; you will be responsible for acting as the company's representation to the residents across the contract. **Jobs duties/responsibilities**: - Maintain and...

  • Senior Information Governance Officer

    5 days ago

    Chatham, United Kingdom J and J Recruitment Solutions Full time

    You will be responsible for supporting the Information Governance Manager in providing the following service for both Medway Council and Gravesham Borough Council: FoIA, EiR, SAR and wider IG administration. Working in the Information Governance team, you will help in delivering support and guidance for the handling of personally identifiable information...

  • HR Admin Apprentice

    6 days ago

    Chatham, United Kingdom LMP Group Full time

    **Thinking Schools Academy Trust are seeking an eager to learn HR admin apprentice, to join their fantastic Trust of schools!** **Summary of role**: To provide efficient and effective administrative support to the HR team to support the delivery of a proficient HR service and to provide general administrative support to the teams within the Kent Trust...

  • Admin Assistant

    5 days ago

    Chatham, United Kingdom Urban Cooling Ltd Full time

    Urban Cooling is a fast-growing air conditioning installation company, we are looking for a confident, committed, self-motivated, organised individual to become part of a team delivering exceptional customer service support to our customers and office visitors. Day to day duties to include; - Helping to manage calls and organise appointments. - Help...

  • Attendance and Data School Administration Assistant with specific responsibility

    1 week ago

    Chatham, United Kingdom Medway Council Full time

    Balfour Infant School is seeking a friendly, flexible, supportive and committed person for the role of Attendance and Data School Administration Assistant. Balfour Infant School is a good school with an excellent local reputation. We value our staff and are committed to supporting professional development. As an integral member of the office team providing...

  • Accounts Senior Senior Accountant

    7 days ago

    Chatham, United Kingdom TPF Recruitment Full time

    TPFRecruitment is working with a multisited firm of charteredaccountants in Medway North Kent who are looking for a SeniorAccountant to join their team. You will be working withaportfolio of sole traders partnerships and limited companies andyou will undertake a varied workload of statutory accountspreparation management accounts and bookkeeping VAT and tax...

  • Top 30 Audit

    4 weeks ago

    Chatham, United Kingdom TPF Recruitment Full time

    This leading Top 30 firm of Chartered Accountants provides accountancy, tax, corporate, financial advisory and other services to a fantastic portfolio of clients across corporates, professional practices, not for profit organisations and private clients. The business provides a range of assurance and business services to a diverse client base, ranging from...

  • Senior Manager, Financial Reporting

    4 weeks ago

    Chatham, United Kingdom eFinancialCareers Full time

    Goodman Masson have partnered with a leading Insurance business based in London to assist with their search for a highly experienced Senior Manager, Financial Reporting for an initial 6 month contract based out of their Chatham office a couple of days perweek. You will be responsible for the financial reporting for the the Lloyd's Market. This role will...

  • Senior Manager, Financial Reporting

    4 weeks ago

    Chatham, United Kingdom Goodman Masson Full time

    Goodman Masson have partnered with a leading Insurance business based in London to assist with their search for a highly experienced Senior Manager, Financial Reporting for an initial 6 month contract based out of their Chatham office a couple of days perweek. You will be responsible for the financial reporting for the the Lloyd's Market. This role will...

  • Credit Controller

    7 days ago

    Chatham, United Kingdom BB7 Full time

    BB7 are a trusted independent advisory firm focused on fire, security risk and resilience. We offer strategic advice, innovative design, construction oversight and risk management services. We’re a people company. We build around you, taking everything and everyone into account. **Credit Controller**: The day-to-day duties of the Credit controller is...

  • Senior Financial Analyst

    1 week ago

    Chatham, United Kingdom Dovetail Games Ltd Full time

    Want to work for a growing studio where you will have a direct and significant impact on the future of our games and new projects?Dovetail Games are committed to promoting diversity, and all applicants will be considered on their merit, qualifications, competence, and talent regardless of any protected characteristics. At the individuals request, all roles...

  • Senior Financial Analyst

    3 days ago

    Chatham, Kent, United Kingdom Dovetail Games Full time

    Job descriptionWant to work for a growing studio where you will have a direct and significant impact on the future of our games and new projects?Dovetail Games are committed to promoting diversity, and all applicants will be considered on their merit, qualifications, competence, and talent regardless of any protected characteristics. At the individuals...

  • Accounts and Audit Senior/Accounts Senior/Accounts/Tax Senior

    2 weeks ago

    Chatham, Kent, United Kingdom Tpfrecruitment Full time

    A leading, highly successful and growing firm of chartered accounts with multiple offices based in Kent is looking to bolster its team with the addition of a qualified ACCA or ACA Audit and Accounts Senior, in a role offering excellent progression potential and career advancement prospects. This leading top firm of accountants provides accountancy, tax,...

  • Court Associate

    1 month ago

    Chatham, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 306651**Salary**: - £27,223 - £28,613**Job grade**: - Executive Officer- EO**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need...

  • Senior Vehicle Artist

    1 month ago

    Chatham, Kent, United Kingdom Dovetail Games Full time

    Job descriptionWant to work for a growing studio where you will have a direct and significant impact on the future of our games and new projects?Dovetail Games are committed to promoting diversity, and all applicants will be considered on their merit, qualifications, competence, and talent regardless of any protected characteristics. At the individuals...

  • Senior Remote Consultant

    4 days ago

    Chatham, Kent, United Kingdom RGB Network Full time

    Senior Flood Risk & Drainage Consultant Are you an experienced Flood Risk & Environmental Consultant seeking a new challenge? Join a leading UK Environmental Consultancy, nestled by the picturesque River Medway for over a decade. They are expanding their water team and seeking a dedicated professional to contribute to their dynamic projects. Hybrid...

  • Legal Counsel

    4 weeks ago

    Chatham, United Kingdom OneSavings Bank Plc Full time

    **About the team**: We are a diverse, high-performing and highly-engaged in-house legal team. We have an excellent reputation for being both skilled technical legal advisers and pragmatic business facilitators. As part of the Group Legal, Company Secretariat and Environmental,Social and Governance team, we advise clients throughout the business (including at...

  • Financial Reporting Manager

    4 weeks ago

    Chatham, United Kingdom Goodman Masson Full time

    Goodman Masson have partnered with a leading Insurance business based in London to assist with their search for an experienced Financial Reporting Manager for an initial 6 month contract. The role will be based in their Chatham office 2/3 days per week,but could accommodate someone in their London based office. The Financial Reporting Manager will be...

  • Financial Reporting Manager

    4 weeks ago

    Chatham, United Kingdom eFinancialCareers Full time

    Goodman Masson have partnered with a leading Insurance business based in London to assist with their search for an experienced Financial Reporting Manager for an initial 6 month contract. The role will be based in their Chatham office 2/3 days per week,but could accommodate someone in their London based office. The Financial Reporting Manager will be...