Medical Secretary

7 months ago

Bradford, United Kingdom Picton Medical Centre Full time

**PICTON MEDICAL CENTRE**
**MEDICAL SECRETARY**

**REPORTS TO: PRACTICE MANAGER**

**HOURS: 37.5 hours per week**
- Job summary: _**To provide general secretarial support to the business**_
- **Job responsibilities**:_
- To provide an efficient audio, copy typing and word processing service to the practice. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
- To assist management with all clerical and administrative duties.
- To make appointments, bookings and admissions as required.
- To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings prepare agendas and take minutes.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To assist with the gathering of statistics and information when required.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.

**Confidentiality**:

- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a

business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

**Health & safety**:
The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include:

- Using personal security systems within the workplace according to practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Actively reporting of health and safety hazards and infection hazards immediately when recognised
- Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder’s role
- Undertaking periodic infection control training (minimum annually)
- Reporting potential risks identified
- Demonstrate due regard for safeguarding and promoting the welfare of children.

**Equality and diversity**:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

- Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

**Personal/Professional development**:
The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

- Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
- Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

**Quality**:
The post-holder will strive to maintain quality within the practice, and will:

- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance
- Work effectively with individuals in other agencies to meet patients needs
- Effective

  • Medical Secretary

    8 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has become available for a full time Senior Medical Secretary working with the Accident and Emergency Secretarial & Administration teams. The post holder will be responsible for the supervision and delivery of key performance indicators within the Department as agreed with the Service Manager. In addition the post holder will play a...

  • Medical Secretary

    8 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    The job holder will be responsible for the provision of a comprehensive secretarial and administrative service to a Medical Team within a Clinical Specialty. Responsible for the provision of a range of secretarial and administrative duties related to patient pathway management, including diary management, audio transcription and word processing of clinical...

  • Medical Secretary

    8 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    The successful applicant will act as the focal point of contact and be responsible for the dissemination of information, messages and enquiries for the Medical Team, liaising with multi-disciplinary team members, other health professionals/staff within the Trust and externally. The post holder will be responsible for the effective provision of a...

  • Medical Secretary Specialist

    2 weeks ago

    Bradford, Bradford, United Kingdom NHS Full time

    Experienced Medical Secretaries are sought to join the NHS team in supporting a medical team with complex workloads.Main duties include audio typing of clinical letters, reports and other correspondence, managing waiting lists, processing referrals and ensuring appropriate action is taken.Manage and prioritize own workload, train and direct lower-grade...

  • Support Medical Secretary

    7 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a motivated and enthusiastic individual to join the Gynaecology Team in the role of a Band 3 Support Medical Secretary at Bradford Royal Infirmary. For the Support Medical Secretary role you will work within a multi-disciplinary team, and be responsible for a range of duties related to patient pathway management, including;...

  • Support Medical Secretary

    7 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    In the Support Medical Secretary role you will work within a multi-disciplinary team and be responsible for audio transcription and word processing of clinical letters, data quality and other correspondence as required by the Medical Team. You will support Senior Medical secretaries in a range of duties related to patient pathway management, including;...

  • Medical Secretary

    6 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    In the Medical Secretary role you will work within a multi-disciplinary team and be responsible for audio transcription and word processing of clinical letters, data quality and other correspondence as required by the Medical Team. You will support Senior Medical secretaries in a range of duties related to patient pathway management, including; diary...

  • Medical Secretary

    6 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a motivated and enthusiastic individual to join the Paediatric Team in the role of a 22.5 hpw Band 4 Medical Secretary. Please ensure you take the time to read through the job description and person specification before applying. For the Medical Secretary role you will work within a multi-disciplinary team and will be...

  • Senior Medical Secretary

    6 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a motivated and enthusiastic individual to join our Gynaecology Team in the role of a part time Band 4 Senior Medical Secretary. The post holder will be responsible for a range of duties related to patient pathway management, telephone queries, rescheduling, audio typing, opening/sorting post and other administrative tasks. An...

  • Senior Medical Secretary

    7 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a motivated and enthusiastic individual to join our Gynaecology Team in the role of a part time Band 4 Senior Medical Secretary. The post holder will be responsible for a range of duties related to patient pathway management, telephone queries, rescheduling, audio typing, opening/sorting post and other administrative tasks. An...

  • Medical Secretary Orthodontics

    6 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    We are looking for an enthusiastic, well-motivated Medical Secretary to join the Orthodontic Department at St Luke’s Hospital on a permanent part time basis. You will be responsible for a range of duties related to patient pathway management, (PTL and non RTT validation,) diary management, audio transcription and word processing of clinical letters,...

  • Senior Medical Secretary

    6 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    We have a vacancy for a full time Band 4 Senior Medical Secretary to join our General Surgery team on a maternity cover. This would be an exciting opportunity for anybody who wishes to gain the experience as a Senior Medical Secretary, or somebody who is looking for a change. For the role of the Senior Medical Secretary role you will work within a...

  • Support Medical Secretary

    6 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a motivated and enthusiastic individual to join the Gynaecology Team in the role of a Support Medical Secretary at Bradford Royal Infirmary, full and part time hours considered. For the Support Medical Secretary role you will work within a multi-disciplinary team, and be responsible for a range of duties related to patient...

  • Support Medical Secretary

    7 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    PRIMARY DUTIES & AREAS OF RESPONSIBILITY Providing secretarial/administrative support to a Medical Team, typing, filing, scanning, photocopying, opening and distributing mail as appropriate Use initiative in filtering information and be proactive in dealing with routine matters, seeking support from the Senior Medical Secretary Have an understanding of the...

  • Medical Secretary

    6 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    The post is primarily based in the Orthopaedic Surgery Service at Bradford Royal Infirmary but the postholder may at times be expected to provide cross cover to the other secretarial teams in the directorate which covers both Bradford Royal Infirmary and St Luke’s hospital site. For the Band 3 Medical Secretary role you will work within a...

  • Senior Medical Secretary

    7 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    PREVIOUS APPLICANTS NEED NOT APPLY An opportunity has arisen for a highly skilled and self-motivated Senior Medical Secretary to provide secretarial and administrative support to the Cardiology service within the Specialist Medicine CBU. The role will primarily involve leading on performance indicators for Cardiology administration, including validating...

  • Senior Medical Secretary

    7 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a highly skilled and self-motivated Senior Medical Secretary to provide secretarial and administrative support to the Cardiology service within the Specialist Medicine CBU. The role will primarily involve leading on performance indicators for Cardiology administration, including validating PTLs, non-RTT databases, processing...

  • Senior Medical Secretary

    7 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    We have a vacancy for a full time Band 4 Senior Medical Secretary to join our General Surgery team on a permanent basis. For the Senior Medical Secretary role you will work within a multi-disciplinary team, and be responsible for a range of duties related to patient pathway management, including, but not limited to; diary management, audio transcription and...

  • Medical Support Secretary

    7 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    The job holder will be responsible for the provision of a comprehensive secretarial and administrative service supporting the Senior Medical secretaries. The job holder will also support the Radiologists and senior Management Team in the CSU. Responsible for the provision pf a range of secretarial and administrative duties related to the Radiology service...

  • Support Medical Secretary

    6 months ago

    Bradford, United Kingdom Bradford Teaching Hospitals NHS Foundation Trust Full time

    This is an ideal secondment opportunity, however you must seek permission from your current manager that they would be willing to release you on a secondment basis. An opportunity has arisen for a motivated and enthusiastic individual to join the Neurology Team in the role of a Band 3 Support Medical Secretary with Bradford Teaching Hospitals. For the...