Executive Assistant

2 weeks ago

Chippenham, United Kingdom Siemens Full time

Siemens Mobility inspires the world to move forward more intelligently and sustainably. We’re engineering AI driven, IoT empowered transportation, giving people more freedom and the planet a greener future. And, we’re inspiring the world of work to be more progressive - leading by example in how we support our colleagues in innovating, learning and living.

At Siemens, we’ve introduced the #newnormal where we’re encouraged to work flexibly. It’s all yours to decide what you’re going to achieve, where and how - unlocking your full potential with our unconditional support. Because, as our colleagues will tell you, if there’s anything Siemens is as forward-thinking about as technology, it’s your wellbeing. It’s being agile, understanding you and giving you all you need to thrive.

The purpose of the role is to provide professional & operational administrative support to the Managing Director & Finance Director of Rail Infrastructure - Siemens Mobility Limited.

What are my responsibilities?
- Work directly for both Directors to support their daily work routine: Plan and review the Director’s commitments and reporting schedules to assist Director in meeting internal and external commitments, as well as delivery of goals and initiatives.
- Diary management: setting up internal & external meetings and visits, incl. preparatory materials, and take minutes as required, cascade and chase actions where appropriate, ensuring relevant attendance; including organizing all travel arrangements, including the necessary approvals and assessments. Exercise Discretion in committing time and evaluating needs.
- Prepare presentations and reports targeted at a variety of audiences, e.g. customers, employees, senior management, key stakeholders etc., ensuring necessary quality achieved every time
- Compile reports and liaise directly with contributors to ensure timely submission
- Ad hoc project work and tasks requiring research and data collection
- Professionally expedite delegated actions from Director
- Maintain filing systems and controlled documents
- Interface and communicate with internal senior management, senior client representatives and other stakeholders on behalf of Director & provide support to other Directors and Senior Management as required
- Establish good working relationships with other Executive & Personal Assistants internally and externally, as well as the wider Siemens Admin Team, supporting where required
- Organise periodic events

What do I need to qualify for this job?
- Recent experience supporting at Executive/Director level (essential)
- High integrity, with the ability to work with complete confidentiality (essential)
- Proactive and able to work under pressure, as well as prioritise with mínimal supervision (essential)
- Excellent organisational skills and professional working style, with advanced Microsoft Office skills, and excellent attention to detail (essential)
- Good interpersonal skills, and a strong communicator confident engaging at all levels (essential)
- A team player, flexible in approach and attitude, able to establish and maintain positive working relationships (essential)
- Assertive and deadline driven (essential)

About us

We’re Siemens. A collection of over 377,000 great minds who are all making the future and you could be one of them We have offices across the UK, full of talented individual’s helping us to challenge the today and work towards a brighter tomorrow.

Does creating the ways a new world moves sound like it requires your skills? How about ensuring we do it with net-zero emissions by 2050? Discover a engineering career combining innovation, sustainability and a rare opportunity to shape society at scale.

What else do you need to know?

Our compensation package includes a competitive salary, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.

LI-KO

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