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Executive Assistant

3 months ago

Chippenham, Wiltshire, United Kingdom Wincanton Full time

Overview


Wincanton is recruiting for a Corporate Executive Assistant to join the EA team which is responsible for looking after the administrative requirements across the business.

Reporting to the Manager/Executive Assistant, this role will sit within the Secretariat team and offer excellent exposure to key stakeholders across the Senior Management Group and externally.

The team should be flexible to provide support where needed.

How will you contribute?

  • Operating as part of the administrative pool of resource, providing flexible support where needed to the Senior Management Group
  • Manage the provision of confidential and sensitive information to and from key stakeholders.
  • Proactive management of multiple diaries with an ability to balance competing priorities and daily demands.
  • Arrangement of meetings and travel/accommodation, drawing up itineraries and sourcing venues.
  • Liaison with customers/clients to organise meetings and events.
  • Arranging sector or group conferences, leadership events and coordinating other dinners, awards, or networking events.
  • Preparation of reports and presentations for use with customers or during internal meetings.
  • Administration in support of the SMG, expenses management, induction planning, meeting set up and travel.
  • Ensure functional deadlines are met for key corporate activities.
  • Specific functional administrative tasks, including (but not limited to); use of contractors/agency staff; supplier management and raising of purchase orders, invoice processing and control.
  • Some travel and overnight stays to support meetings or events across the country
  • Efficient use and management of cash resources e.g. budgets for events

What will you bring?

  • Demonstratable experience of providing administrative support to Senior Management in a fastpaced environment
  • Flexible and agile to provide top class support whilst having the ability to remain calm
  • A forward looking, proactive, highly organised approach
  • Ability to multitask and prioritise an everchanging workload
  • Strong communications skills, both written and verbal.
  • Ability to build relationships at all levels across the business and with external contacts.
  • Detail focused.
  • Knowledge and experience of Microsoft O365 products including
  • Powerpoint, Planner, Forms, Teams, Onedrive, Word and Excel.
  • Strong academic record.

What do we offer?
We really value our people and offer a friendly, safety first working environment and a competitive salary along with other benefits including; company pension scheme, generous holidays, cycle to work scheme, employee benefits online discount platform, onsite parking + much more

Our people are at the core of our business and what makes Wincanton great.

That's why we also provide significant opportunities for career development and progression, as well as training enrichment and multi-skilling, in a dynamic working environment.