Gynae-oncology Medical Secretary, Band 3

7 months ago

Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

This vacancy is for a Medical Secretary position within the gynaecology-oncology department at Cheltenham General Hospital. The successful applicant will be required to work 30 hours, these will be worked over 4-5 days. There is some flexibility with the hours required which can be discussed with the successful applicant. This is a great opportunity and will provide the successful applicant with a sense of pride in knowing they have helped contribute towards patients care being managed efficiently on a daily basis.

To deal sensitively with patients offering non-clinical help and utilise experience and knowledge of specialist discipline to identify when urgent action may be required by medical team for the wellbeing of patient.

Provide secretarial and administration support with fast and accurate typing/distribution of all patient related correspondence plus support to secretarial team.

Highlighting to the clinical team members any results, correspondence or patient queries that need response and taking appropriate action.

Fully utilise all outpatient clinic capacity by reviewing new and follow up outpatient waiting lists.

To provide support to colleagues where appropriate to ensure the Trust service delivery standard is maintained.

Assist with secretarial cover during the absence of colleagues as requested to support the service.

Assist in the induction and training of new colleagues as directed by the Team Leader.

Tracing and sending of medical notes between departments to ensure they are easily accessible to support patient care.

To promote and share best practice with colleagues and peers to ensure highest standards are achieved.

To find sustainable new ways of working to maintain and improve the patient pathway.

To effectively manage calendars and schedule meetings

To book patients in for surgery in a timely manner

Undertake all Mandatory Training and participate in the Trusts Development Conversation (Appraisal) System

Gloucestershire Hospitals is one of the largest hospital trusts in Englandserving a diverse population of almost 620,000 people. We provide acute hospital services from two large district general hospitals, Cheltenham General Hospital and Gloucestershire Royal Hospital. Maternity Services are also provided at Stroud Maternity Hospital.

Our people are at the heart of what we do. Our workforce is almost 8,000 strong and our caring and dedicated staff are recognised as providing good and outstanding patient-centred care across a range of clinical areas. We also have exceptional teams of professional services staff underpinning our vision every step of the way.

We are committed to recruiting the best people to work with us to achieve our vision of providing Best Care for Everyone and our success depends on the commitment and dedication of our staff.

We are committed to diversity, inclusion and equality of opportunity for everyone, valuing and celebrating differences and encouraging a workplace and culture where all can thrive. We endeavour to ensure each and every person working in our organisation feel respected and valued.Respecting and valuing differences will help to ensure that our policies and services reflect the needs and experiences of the people and community we serve.

**Duties include but are not limited to**:
Audio typing

Booking patients procedures

Booking appointments

Liaising with a wide variety of healthcare professionals from GP's and other secretaries to consultants and MDT coordinators.

Dealing with patient queries in a sensitive manner

Prioritising work loads

Tracking and distributing results

Filing

Tracing notes

Diary management

Helping the department to achieve/improve patients pathways in line with national cancer targets

  • Medical Secretary

    7 months ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Full Time (37.5 hours) B3 Medical Secretary position to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust. You will ideally have secretarial experience and be...

  • Medical Secretary

    7 months ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Full Time (37.5 hours) B3 Medical Secretary position to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust. Previous applicants need not apply You will ideally...

  • Medical Secretary

    3 weeks ago

    Cheltenham, Gloucestershire, United Kingdom NHS Full time

    Job SummaryAn exciting opportunity has arisen for an experienced Full-time Medical Administrator/Patient Coordinator to join our busy Oncology team based at a leading hospital. Working hours are over 5 days per week, Monday to Friday.This vital role supports the Outpatient Services in Oncology for a prominent NHS Foundation Trust.You will be responsible for...

  • Medical Secretary to Cns and Unps, Band 3

    7 months ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    Urology Medical Secretary - Urology Nurse Practitioners and Cancer Nurse Specialists, Band 3 If you want a interesting role within the NHS and are excited by a challenge then being a Medical Secretary may be the perfect role for you. The Urology Clinical Support Team is extremely busy and we are looking to recruit an enthusiastic and highly motivated...

  • Medical Secretary

    7 months ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    Use of voice recognition software to transcribe and proofread dictated letters Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts as directed by the secretary supervisor. Typing detailed medical reports for legal use when necessary. Take and transcribe minutes as...

  • Medical Secretary

    5 days ago

    Cheltenham, Gloucestershire, United Kingdom NHS Full time

    Job SummaryAn exciting opportunity has arisen for a Medical Secretary to join the Oncology team at Gloucestershire Hospitals NHS Foundation Trust.

  • Medical Secretary, Band 3- Respiratory

    7 months ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    Permanent position, 37.5 hours a week The post-holder will provide an efficient, confidential and professional secretarial service to a consultant and their supporting team. This will include administration and secretarial support to enable provision of patient care and specialty services. Good communication with patients, relatives, general practitioners...

  • Medical Secretary, Band 3- Respiratory

    7 months ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    Whilst the organisation and structure within specialities/divisions may vary the specific remit of this role will include: Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts using digital dictation or via Dragon voice recognition. Typing detailed medical reports when...

  • Medical Secretary

    2 weeks ago

    Cheltenham, Gloucestershire, United Kingdom NHS Full time

    Job OverviewWe are seeking a highly skilled and experienced Medical Secretary to join our team at Gloucestershire Hospitals NHS Foundation Trust. As a Medical Secretary, you will be responsible for providing administrative support to the Outpatient Services in Oncology.About the RoleThe ideal candidate will have excellent typing skills and experience using...

  • P/t Medical Secretary

    3 days ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    If you want an important role within the NHS and are excited by a challenge then being a medical secretary might be the perfect job for you. We are a very busy but friendly department who looking an energetic but exceptionally organised person to join our specialist pain services team. If you like to be kept busy, enjoy variety and have good attention to...

  • Fixed Term Relief Medical Secretary

    3 days ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    12m Fixed Term Medical Secretary - 22.5hrs pw to cover Maternity Leave. We are an extremely busy yet friendly and supportive team within the Oncology Centre in Cheltenham General Hospital. This role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust.

  • Fixed Term Relief Medical Secretary

    3 days ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    12m Fixed Term Medical Secretary - 22.5hrs pw to cover Maternity Leave. We are an extremely busy yet friendly and supportive team within the Oncology Centre in Cheltenham General Hospital. This role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust. You will ideally have secretarial experience and be...

  • Clerical Officer, Oncology, Band 2

    5 days ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    We are recruiting a 6mth Fixed Term Clerical Officer (37.5hrs) to join our Oncology team based at Cheltenham General Hospital. This role is to cover a secondment within the secretarial team. There is potential for it to eventually become permanent in the future. **Shift**: 8.30 - 5pm Mon-Fri The successful post holder will be working within a demanding but...

  • P/t Medical Secretary

    3 days ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    If you want an important role within the NHS and are excited by a challenge then being a medical secretary might be the perfect job for you. We are a very busy but friendly department who looking an energetic but exceptionally organised person to join our specialist pain services team. If you like to be kept busy, enjoy variety and have good attention to...

  • Secretary - Band 3 Continence

    2 days ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    We require an enthusiastic administrative /clerical secretary to provide efficient and reliable support to the Gloucestershire Adult Continence Service, based at Cheltenham General Hospital. You must be able to work in a busy environment, sometimes under stressful situations with speed and accuracy. You will be required to work with minimum supervision and...

  • Medical Secretary

    7 months ago

    Cheltenham, United Kingdom NISI Staffing Full time

    We are looking for **Medical Secretary** who will work for our client at **Cheltenham**. ** This is a temporary contract for 3 months** ** **Previous medical secretary experience critical** ** Overall job descripton: - Managing a waiting list of patients - Updating patient records and deal with confidential information - Sending samples for medical...

  • Medical Secretary, RHeumatology, Band 3

    6 days ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    To provide an efficient, confidential and professional secretarial service to the Consultant and their team based at Cheltenham General Hospital. Good communication with patients, relatives, general practitioners and other hospital staff is essential to ensure a proficient, high-quality service for patients and clinicians. The post-holder will be expected to...

  • Medical Secretary, Band 3- Urology

    3 days ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    If you want an interesting role within the NHS and are excited by a challenge then being a Medical Secretary may be the perfect role for you. The Urology Clinical Support Team is extremely busy and we are looking to recruit an enthusiastic and highly motivated individual who is committed, demonstrate loyalty and are prepared to work hard when necessary to...

  • Medical Secretary, Band 3- Urology

    6 months ago

    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    If you want a interesting role within the NHS and are excited by a challenge then being a Medical Secretary may be the perfect role for you. The Urology Clinical Support Team is extremely busy and we are looking to recruit an enthusiastic and highly motivated individual who is committed, demonstrate loyalty and are prepared to work hard when necessary to...

  • Oncology Support Specialist

    2 weeks ago

    Cheltenham, Gloucestershire, United Kingdom NHS Full time

    About the RoleWe are seeking an experienced Medical Secretary to join our friendly and hardworking Oncology secretarial team. The successful candidate will provide administrative support to consultants, assist with patient correspondence, and maintain accurate records.This is an excellent opportunity to develop your skills and experience in a dynamic and...