HR & Facilities Co-ordinator

4 weeks ago

Leek, United Kingdom Leek Building Society Full time

**Location: Hybrid working with 5 days per fortnight in our Head Office (Leek, Staffordshire) and the remaining time remotely.**

**Employment type**:Full-time, permanent position.

**Salary**:up to £24,000 depending on experience

**Working hours**:35 hours per week, worked flexibly.

**Reports to**:Head of HR

**Direct Reports**:None

Occasions may arise where you are required to work outside of these hours, or travel to branch locations, to meet operational needs or respond to high priority incidents.

**The Organisation**

Leek Building Society is an award winning, highly admired, local mutual building society that is owned and trusted by its members. We were awarded U**Ks Best Building Society 2023**, and were on a mission to become even stronger.

Were a great place to work too with a strong sense of family in a recent staff survey, **97% of colleagues said that they were proud to work for Leek Building Society**, recommending us as a great place to work. Weve recently been crowned as **Staffordshires Employer of the Year for 2023**, and we were a finalist in the **Top 50 Inspiring Workplaces Award 2023**.

Were also a socially responsible, inclusive employer, proud to be a signatory to the **Women in Finance** and accredited as a **Disability Confident** and **Menopause Friendly Committed Employer**. We have an unflinching focus on making a positive difference to the lives of our members, employees, and the local community and have been recognised as having the **best approach to health & wellbeing in the UK**, and highly commended for our superb culture in the** 2023 CIPD awards**.

Youll be joining the business at a fantastic time of growth, with a transformational investment in our premises, people, and products along with other exciting projects like the launch of our digital platform which will benefit both our staff and members.

If youve a passion for organisation and great attention to detail this could be just the opportunity for you

**Job Purpose & Scope**

The HR & Facilities Administrator will work across both teams to support key processes and activities. The role will work with managers from across the Society to support recruitment and onboarding processes, and on wider HR activity. The role will also play a key part in supporting our health and safety compliance and wider Facilities activity.

**Duties and Key Responsibilities**

**HR Administration**
- Have day to day responsibility for all recruitment and onboarding processes.
- Contribute to process and system improvement for all relevant HR activity.
- Analyse data relating to key people metrics e.g absence, staff demographics.
- Maintain records in line with data retention legislation.
- Lead the organisation of our work experience programme to provide fulfilling placements for local students.

**Facilities Administration**
- Ensure compliance with legislative documentation e.g. waste management, TV licencing, asbestos register, legionella reports, annual building maintenance plans.
- Collating and reviewing invoices for Facilities related activity.
- Liaising with relevant contractors for works and annual inspections to the Society premises as required.
- Contribute to any actions relating to improving the environmental efficiency of the Societys premises.
- Purchasing new equipment relating to the Facilities as required.
- Support the preparation of committee documentation relating to health and safety.

**Wider Team Activity**
- Support the teams to deliver any key projects or strategies.
- Act as an ambassador for the Society at local events such as careers and recruitment fairs
- Undertake any other duties that are in line with the general responsibilities of the post.

**Conduct Rules**

All employees are expected to act in accordance with the PRA and FCA Conduct Rules:

- You must act with integrity
- You must act with due skill, care and diligence
- You must be open and co-operative with the FCA, the PRA and other regulators
- You must pay due regard to the interests of customers and treat them fairly
- You must observe proper standards of market conduct
- You must act to deliver good outcomes for retail customers

**Financial Crime**

All employees are expected to:

- Be aware of their personal legal obligations and the legal obligations of the Society in relation to Financial Crime
- Be aware of the Societys Anti-Money Laundering systems and controls and follow the Societys procedures
- Be alert for anything suspicious in respect of money laundering or fraud and report any suspicions in line with internal procedures
- Do not discuss any suspicions with anyone outside of the Society and do not tip off a customer or prejudice an investigation

**Person Specification**

**Qualifications & Knowledge**
- Knowledge of the legislative requirements within a recruitment and onboarding process.
- Knowledge of health and safety requirements within an office based workplace.

**Experience**
- Experience of working with third par

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