HR & Facilities Co-ordinator

1 week ago

Leek, United Kingdom Leek Building Society Full time

**Location**: Hybrid working with a minimum of 5 days per fortnight in our Head Office (Leek, Staffordshire) and the remaining time remotely.

**Employment type**:Full-time, permanent position.

**Salary**:up to £25,300 depending on experience

**Working hours**:35 hours per week, worked flexibly.

**Reports to**:Head of HR

**Direct Reports**:None

Occasions may arise where you are required to work outside of these hours, or travel to branch locations, to meet operational needs or respond to high priority incidents.

**The Organisation**

Leek Building Society is an award winning, highly admired, local mutual building society that is owned and trusted by its members. We were awarded **UKs Best Building Society 2023**, and were on a mission to become even stronger.

Were a great place to work, with an exceptional culture in a recent staff survey, **97% of colleagues said that they were proud to work for Leek Building Society**. Weve recently been crowned as **Staffordshires Employer of the Year for 2023,** and havebeen recognised as having** the best approach to health & wellbeing in the UK** in the 2023 CIPD awards. Were also a socially responsible, inclusive employer, deeply committed to ensuring that everyone is supported to perform at their best.

Youll be joining the business at a fantastic time of growth, with a transformational investment in our systems, people and processes to put our customers at the heart of everything we do.

If you've a passion for organisation and have a proactive approach, this could be the opportunity for you

**Job Purpose & Scope**

The HR & Facilities Co-ordinator will work across both teams to support key processes and activities. The role will work with managers from across the Society to support recruitment and onboarding processes, and on wider HR activity. The role will also play a key part in supporting our health and safety compliance and wider Facilities activity.

**Duties and Key Responsibilities**

**Facilities task co-ordination will form the main proportion of the role as follows**:

- Ensure compliance with legislative documentation e.g. waste management, TV licencing, asbestos register, legionella reports, annual building maintenance plans.
- Collating and reviewing invoices for Facilities related activity.
- Liaising with relevant contractors for works and annual inspections to the Society premises as required.
- Contribute to any actions relating to improving the environmental efficiency of the Societys premises.
- Purchasing new equipment relating to the Facilities as required.
- Support the preparation of committee documentation relating to health and safety.

**HR Administration**
- Have day to day responsibility for all recruitment and onboarding processes.
- Contribute to process and system improvement for all relevant HR activity.
- Analyse data relating to key people metrics e.g absence, staff demographics.
- Maintain records in line with data retention legislation.
- Lead the organisation of our work experience programme to provide fulfilling placements for local students.

**Wider Team Activity**
- Support the teams to deliver any key projects or strategies.
- Act as an ambassador for the Society at local events such as careers and recruitment fairs
- Undertake any other duties that are in line with the general responsibilities of the post.

**Person Specification**

**Qualifications & Knowledge**
- Knowledge of the legislative requirements within a recruitment and onboarding process.
- Knowledge of health and safety requirements within an office based workplace.

**Experience**
- Experience of working with third party contractors or organisations to achieve effective outcomes.
- Experience of working in an administrative role, preferably within a HR or Facilities team.

**Skills & Abilities**
- Driven to provide a high quality and professional service.
- Proficient use of Microsoft Office Excel, Word, Outlook, PowerPoint is essential. Experience of using Microsoft Forms is a bonus.
- Ability to work effectively as part of a team or on own initiative.
- Able to demonstrate clear, easy to understand and effective communication skills with a range of stakeholders.
- Proven ability to facilitate, persuade, influence and build credibility.
- Accuracy and attention to detail
- Organised and able to prioritise conflicting demands, weighing up all the risks

**Other Requirements**
- Travel to other business locations when required
- Positive and proactive approach

**What benefits are on offer**:

- Competitive salary rates
- 35 hour working week (full-time)
- Contributory Stakeholder Pension Scheme
- Free health screening
- Minimum of 23 days paid holiday per annum plus bank and public holidays
- Parental Schemes
- Sick Pay guaranteed for 6 months for major illnesses
- Holiday purchase/sale scheme
- Life assurance of 4 times your annual salary
- Employee assistance programme
- Continuous development opportunities
- Were open to discussing working flex

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