Admin Assistant

5 months ago

London, United Kingdom Papier Full time

Founded in May 2015, Papier is recognised in the Sunday Times tech track top 100 as one of the fastest growing companies in the UK. A London-based start-up, which has raised ~£50 million since launch and is changing the face of online personalisation. Papier offers a sophisticated user experience and delivers beautifully designed, personalised products, on-demand all over the world. These range from personalised greeting cards to wedding invitations, stationery and notebooks.

We are looking for an Admin Assistant to join Papier’s fun and fast paced Buying team. Reporting into the Junior Buyer and working closely with a wide range departments across the business to launch our beautiful products on time. You will be a key part of the foundation for the team to ensure the department runs smoothly.

As an agile, fast-growing start-up, you’ll have the unique and exciting opportunity to help shape our Buying function and you’ll get a great deal of exposure and responsibility in your role from day one. We’re looking for someone who is organised, can multi-task and be agile, as well as someone who is incredibly proactive with a can-do attitude to join our friendly team.

**Key responsibilities**:
**You’ll be responsible for**:
Administrative Support & Processes:

- Responsible for a range of admin tasks under the guidance of the Senior Buyer / Buyer. Including barcode & carton label approvals, raising SKU’s and PO’s & inputting system information.
- Full understanding and management of Netsuite & internal wholesale systems.
- Managing excel sheets and maintaining accuracy to a high level
- Working closely with Buying, Design and VM teams to file and submit relevant artwork files for orders.
- Responsible for creating & updating the ‘How-To’s’ and training new team members on Papier’s processes & systems
- Sample management in the London office - making sure space is kept tidy & clearly labeled. Manage sample process for photoshoots.
- Organising parcels to be sent for Buying & Design teams. Also keeping track of sample arrivals into the office and ensuring invoices are filed and added to trackers.

**Critical Path Management**:

- Responsible for monitoring the key dates within the critical path, ensuring deadlines are met and we are tracking on time. Ensuring all issues or delays are communicated clearly and promptly.
- Work closely with our Merchandising and Operations teams to ensure stock is delivered on time and adheres to our delivery requirements.
- Responsible for leading bi-weekly communication around NPD projects - escalating issues to the Buying & Merch team where necessary.
- Using Planning tools such as notion to keep timelines of projects up to date weekly at each stage of the Critical path.
- Communicating with factories/printers around samples and delivery dates..

**Product Development Admin**:

- Assist with product development processes, supporting the Buyers with supplier feedback and sample comments. As well as keeping workbook documents up to date with comments.
- Note taking in sign off and trade meetings.
- Completing regular competitor shops when requested by the team for both UK and US markets.

**Requirements**:
You have experience in an administrative role in a fast moving environment would be ideal.

You will thrive working in a small Buying team in a start-up environment:

- You’re proactive and always looking for ways to drive both the Buying function and the wider business forward
- You are naturally a super organised person.
- You are efficient at getting tasks done and have good time management.
- You do your best work in a fast-paced environment
- You can multitask whilst always making sure the important stuff gets done
- You’re willing to get stuck into a wide range of tasks.
- You are agile and adaptable to change
- You’re excited to work in a function that’s still establishing its processes.

You are highly analytical:

- You have experience working with Excel including formulas
- You have exceptionally high attention to detail
- You keep a high level of accuracy
- You love identifying and solving problems
- You enjoy finding ways to make tasks quicker and more efficient.
- You are a fast learner of new systems and processes.

You are a strong, proactive communicator:

- You proactively find ways to keep the wider team in the loop on what you’re working on
- You’re confident working cross-functionally, managing upwards and influencing key stakeholders
- You have very clear written and verbal communication.

**Benefits**
- We recognise the need for a work-life balance and offer a hybrid working model of 3 days in the office at Maison Papier, our lovely Camden office.
- 25 days annual leave per year + buy an extra five days.
- 20 days per year to Work from Anywhere.
- Private medical and rewards scheme with Vitality Health (including 50% off gym memberships with Virgin Active, Pure Gym and more).
- Enrolment into the Papier Pension scheme throu

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