Finance Assistant

3 weeks ago

Oxford, United Kingdom Get Carter Recruitment Full time

**Job Title: Finance Assistant**

**Salary: between £28,000 - £30,000 doe**

**Contract: Permanent, Full time**

**Working hours: 37.5 hours a week, Monday to Friday**

**Hybrid, at least two days per week in the office**

**Location: Oxford**

**Ideally able to start on or before the 22nd of May 2023**

My client is looking for the above person.

The company has some 100 staff, based in their properties in London, Oxford, Bristol, Cardiff, Edinburgh, Sheffield, Bath, Brighton and Manchester. Their centres are managed to minimise energy use, waste, car travel and the use of harmful materials while offering tenants modern, affordable, and flexible space managed in a transparent and supportive way.

**The Post**

The finance assistant role will be responsible for accounts payable and accounts receivable for 2 small organisations, and assisting with financial tasks for the client. The Finance Assistant will report to the Finance Manager.

**Finance Responsibilities**
- Using accounting software Quickbooks.
- Purchase ledger
- Process all purchase invoices within the existing procedures, including coding, posting to the accounting system, obtaining authorisation, preparing invoices for payment by BACS, sending out remittances;
- Liaise with finance team and budget holders to ensure accurate invoice coding
- Management of the purchase ledger on Quickbooks, including allocation of payments, supplier statement reconciliations, supplier queries;
- Posting credit card analysis for Ethical Property’s Property Management contract credit card holders;
- Dealing with internal queries from colleagues on invoices and payments;
- Ensure all purchase ledger paperwork is scanned and filed.
- Sales ledger
- Raising sales invoices for rent, management of monthly tenant recharges, raising booking invoices for meeting and conference rooms, ad hoc sales invoices as required on Quickbooks
- Ensure invoice entries for conference and meeting room bookings are uploaded to Quickbooks from the booking system, Centre charge, reports.
- Management of the ledger, including allocation of receipts, customer statements,
- Credit control on a weekly basis, supply debtor reports to Business accountant and relevant Centre Manager and Conference Sales Co-ordinator on a monthly basis
- Responding to tenant queries in a timely manner;
- Ensure all sales ledger paperwork scanned and filed.
- Bank and cash (Resource for London and The Foundry)
- Posting bank payments and bank receipts,
- Management of purchase ledger BACS payments
- Filing bank statements and other paperwork.
- Payroll Responsibilities
- Detailed management of monthly payroll, working with HR and with the payroll provider to ensure the payroll is correctly administered and processed

**Including all**
- Starters, leavers, contract or salary changes
- All overtime
- All benefits including childcare vouchers, pensions, company and travel to work loans
- Maternity/paternity/adoption pay
- Tax Code changes/updates
- SL1 and SL2 updates
- Sickness payments/deductions
- Ensure, with attention to detail, the gross to net report each month is clearly checked in line with submitted payroll data and reconciled to the HR system. Advise the provider of any discrepancies and ensure these are corrected prior to sign off.
- Ensure a good relationship with the payroll provider is maintained.
- Provide payroll data for audit process, assist auditors where needed
- Maintain and update the two Pension Schemes on a monthly basis, including reconciliations, updates, contribution amendments, enrolments and leavers.
- Creation and updating of management information, including FTE monitoring and Starter, Leavers and Turnover monitoring.
- Other responsibilities include
- Produce the monthly trade debtors report for EPC;
- Provide support to the finance team e.g. responding to queries from the Finance Manager;
- Provide cover to the EPC Sales and Purchase ledger. This includes recharges;
- Continuous review and improvement of internal processes in consultation with colleagues, to improve the services we provide to tenants.

**Person Specification**

**Personal competencies and skills**:

- Collaborative approach with strong team-work skills;
- Customer-focussed approach to providing a finance service;A high level of personal organisation

**Essential skills and experience**:

- AAT part qualified or pass finalist
- Significant experience in running finance ledgers (sales, purchase and bank);
- Ability to act quickly and effectively using their own initiative;
- Meticulous attention to detail;
- Good organisational skills and the ability to prioritise work, multi-task and remain flexible;
- Ability to work under pressure and to tight deadlines;
- Excellent communication skills at all levels;
- To be able to work alone and as part of a wider team;
- To be trustworthy, personable and reliable;
- A commitment to provide a good service to our tenants, suppliers and colleagues;
- Excellent IT skills, includin

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