Maintenance and Estates Assistant

6 months ago

Lincoln, United Kingdom Heart of Lincoln Medical Group (HLMG) Full time

Undertake the day-to-day responsibility for the effective maintenance, repair, and legislative compliance of all the buildings within the Groups estates. (All 4 sites) First point of contact for staff to report maintenance and repair issues. You will be required to carry out a mix of planned preventative maintenance and reactive repair maintenance work that does not justify the attention of a fully qualified maintenance contractor, related to your training and or experience. Liaise with cleaning contractors and in-house cleaning team.

To obtain repair and maintenance quotes from contractors To co-ordinate the repair and maintenance requirements of buildings within the group with external contractors To co-ordinate the repair and maintenance requirements of buildings with the Landlords where appropriate Be responsible for the timely delivery of planned and reactive maintenance activities; ensuring compliance with legislation across all sites. Act as the Health and Safety officer, responsible for ensuring the continual improvement of the health and safety systems and procedure across all sites and be comfortable planning projects and have a working knowledge of office H&S requirements seeking advice from our retained H&S partner as required. Ensure all policies and processes pertaining to facilities management are kept up to date. Maintain a schedule of capital and maintenance works that are completed, ongoing, and planned for each location within the Group.

Be the first point of contact for workstation assessments for staff working in the office and at home, making recommendations for practical adjustments and ensuring the team are ergonomically comfortable. You will manage the reporting and analysis of all risks allocated against Estates and Facilities to ensure that all issues are addressed in a timely manner. Be flexible in working pattern (some evening and weekend work required) You will use relevant tools and equipment in accordance with training and safety procedures. You must have the physical ability and agility to carry out manual handling.

GENERAL DUTIES To work flexibly to ensure that tasks are carried out appropriately and efficiently, including a willingness to provide cover for absent colleagues. To be aware of the HLMG Policies and Procedures. To be aware and ensure compliance with Health & Safety Regulations in relation to the job function. To undertake any other tasks commensurate with the post Physical and Mental Skills Knowledge & Experience Experience of effectively managing day to day facility requirements across multiple sites in an Estates portfolio experienced in managing facilities contracts and negotiating with external suppliers.

In addition, you will be willing to be hands on to fix minor practical problems as they crop up. Basic working knowledge of Health and Safety Law Ability to create strong working relationships with approved suppliers and contractors. Evidence of continuous professional development Skills Excellent written and communication skills. Ability to use own initiative.

High level of IT literacy Ability to work on own initiative and prioritise effectively with mínimal supervision working to tight and challenging timescales. Experience of acting as a Health and Safety Officer Flexibility and adaptability Ability to concentrate on producing high quality work in a noisy, and busy work environment under pressure to meet tight deadlines. Excellent organisational skills with an attention to detail Methodical and systematic approach Behaviour Flexibility, adaptability, and the ability to deal with change and the demands of the post. Able to maintain confidentiality.

Good interpersonal and communication skills To demonstrate kindness and compassion in all interactions Discretion and tact Physical, Mental and Emotional Effort Required A willingness and ability to work as a member of the team. The postholder is required to meet deadlines and respond to urgent maintain requests or Health and Safety issues, as they arise. An ability to offer solutions to a problem quickly and effectively Outline of Working Conditions There is a necessity to work with computer equipment for a large part of the day. Very busy office environment There will be a need to travel between branch sites so full clean drivers licence, access to a car and for your car insurance to cover business travel is required.

Some weekend and evening work

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