Group Company Secretary

3 months ago

London, United Kingdom Neuberger Berman Full time

Position Overview

Company Secretariat sits within the Legal & Compliance department, overseeing the EMEA region corporate governance and company secretarial activities of the corporate entities, their committees, and funds. The firm’s non-US fund platform encompasses UCITS, QIAIF, UK OEIC and a number of UK-listed, closed-end investment trust vehicles. The team is focused on ensuring the firm is supported appropriately from a corporate governance and company secretarial perspective and that the firm’s committees and boards receive the highest standards of service.

The function is based in London and partners with colleagues in the US and Ireland primarily. This is a ‘hands on’ role that requires a versatile individual with the ability to multi-task in a highly organised and fast-paced team, working to maintain best practice.

**Responsibilities**:

- Serve as Group Company Secretary to Neuberger Berman Europe Limited (the “Parent Company”), an enhanced firm under SMCR, its subsidiaries, and other corporate entities in the region, acting as a principal advisor to the boards of directors for the Parent Company and the Swiss subsidiary specifically, in addition to the heads of all business lines regarding corporate governance matters.
- Maintain oversight of the third-party company secretarial functions in Ireland which supports the wholly owned regulated Irish subsidiary (the “Irish Subsidiary").
- Completing and reporting the annual Board Governance Review for the Parent Company and Irish Subsidiary.
- Scheduling annual training for the executive directors of the Parent Company, including but not limited to capital adequacy regimen, statutory directors’ duties and responsibilities, Consumer Duty, and Task Force on Climate-related Financial Disclosures.
- Drafting and circulating board resolutions, including interim and final dividends from the subsidiary entities up to NB Group.
- Drafting the s.172 statement for the Parent Company’s annual strategic report.
- Management of matters reserved to the boards and committee terms of reference.
- Support the Chair of the Parent Company and Chair of each of the regional committees regarding secretarial and governance services.
- Producing and disseminating notices, agendas, board and committee papers, and other materials in a timely manner.
- Provision of comprehensive minutes of board and committee minutes and action logs.
- Maintaining statutory books and records.
- Completing all statutory filings on a timely basis.
- Liaising with the Compliance and Finance teams in respect of their regulatory filings as appropriate.
- Ad hoc matters including KYC information requests, assisting with the audit process and entity lifecycle management.
- Maintaining the Authorised Signatory lists for the Parent Company.
- Arranging for any signing, notarising, and apostilling of documentation as required by the business.
- Monitoring corporate governance developments, ensuring a best practice governance framework, and clearly identifying and implementing changes in legislation, regulation, and guidance relevant to the function.
- Collaborating with other business areas and representing Company Secretarial in respect to ad-hoc projects as needed.

Qualifications & Experience
- Qualified chartered company secretary (ACIS) and chartered governance professional preferred.
- Practical experience as a Company Secretary for a UK and Irish financial services firm, including board and committee experience is essential.
- Technical understanding of UK corporate law and corporate governance.
- Minimum 10 years company secretarial experience in financial services, the majority of which preferably spent within Asset Management or Corporate Finance.
- Ability to operate and thrive in a large, multi-national firm, often working across virtual teams both within the firm and externally - as such, key stakeholder management skills are essential.

Personal Attributes
- Exemplary communication skills, both written and oral.
- Diligent, responsible, and responsive.
- Proactive, innovative, and analytical.
- Strong time management practices and an ability to prioritise to meet deadlines.
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