Administration Assistant

4 weeks ago


Bristol, United Kingdom St Mary Redcliffe Church Full time

**Purpose**

**Key Responsibilities**

1. Undertake specific and general office duties to include: liaison with a wide range of external agencies, minuting meetings/committees, opening and sorting of post; filing; photocopying; maintaining office diary; monitoring/ordering of stationery as required.

2. Assist with managing outlook diaries, with frequent reviews to minimise potential of clashes, liaise with diary entry owners.

3. If required, support the Parish Administrator with arrangements for occasional offices (weddings, baptisms, funerals, burials of ashes, away banns) in collaboration with the Clergy and Verger teams.

4. Providing ad-hoc administrative support for the Senior Leadership Team.

6. Welcoming visitors to the Parish Office, including contractors, guests or other users of the buildings.

7. Setting up rooms ahead of meetings, including arranging refreshments if required.

8. Undertaking basic financial administrative tasks in support of the Finance Manager.

9. Providing administration for large annual events including Rush Sunday, the ‘Pipe Walk’, also Christmas and Easter periods as required.

10. Issuing external and internal communications from the Church database.

11. Ensuring secure handling of confidential data and information to comply with current policies and with the Data Protection Act.

12. Electronic filing of paperwork as required, on our cloud-based server.

So far as reasonably practicable, the post holder must promote safe working practices by employees and visitors in premises/work areas in which the post holder is located, to maintain a safe working environment for employees and service users.

**Job Types**: Part-time, Fixed term contract
Contract length: 15 months
Part-time hours: 18.75 per week

**Salary**: £22,145.00 per year

**Benefits**:

- Casual dress
- Company pension
- Flexitime
- On-site parking
- Sick pay

Schedule:

- Flexitime

Ability to commute/relocate:

- Bristol: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you able to provide a CV and covering letter?
- Are you available to attend an interview during the week of Monday 12th June 2023?

**Experience**:

- Administrative: 1 year (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 05/06/2023
Reference ID: SMRVOLCO22



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