Administrative Assistant

2 months ago


Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

An exciting opportunity has arisen to join our dynamic and growing Thoracic Clinical Nurse Specialist team at University Hospital Bristol and Weston NHS foundation trust, as part of a newly created administrative assistant role. You will be part of a well stablished and nationally recognised Clinical Nurse Specialist team, working alongside the thoracic surgeons and other multidisciplinary lung cancer teams across the South West region to provide efficient, coordinated and outstanding care for lung cancer surgical patients.

The job involves working with the thoracic clinical nurse specialist team, assisting with administrative tasks as well as linking with other healthcare professionals to ensure a seamless pathway for the lung cancer surgical patient.

The advertised post is part time, 22.5 hours a week. Flexible working pattern allowed.

You will be part of a motivating and outstanding team, passionate about the speciality and thriving to deliver the best outcome for our patients.

Main Duties
- Print out clinic lists for CNS team, prior to clinic session, and manage actions generated from clinic list review
- Manage CNS diary and shared drive including appointments with Medical Representatives etc
- First port of call for telephone queries for CNS team.
- Typing of all CNS clinic and correspondence letters and filing
- Input data collected by CNS team
- Ensuring case notes are correctly traced onto their next location.
- Dealing with telephone enquiries from hospital staff, general practitioners, patients and others and liaising with relevant departments.
- To take accurate messages and pass onto to the appropriate person if unable to help with the query.
- Checking investigation reports and sorting accordingly for relevant team’s attention.
- Typing of Clinical Nurse Specialist letters, and filing of letters once typed
- Ordering stock for the CNS team, including stationery and patient information leaflets

Information Technology
- To be responsible for entering and updating accurate information on Medway and utilising Medway to check patient appointments
- To use IT systems to communicate effectively and efficiently e.g. Microsoft office including Outlook and Word, Excel, CDS, ICE, CRISS viewer and Medway.

The thoracic surgical unit at University Hospitals Bristol is the primary referring centre on the South West for the surgical management of chest disease. We are an enthusiastic team of surgeons, trainee speciality doctors and Clinical Nurse Specialists that thrive to deliver the best possible outcomes to our thoracic patients and are committed to the speciality. Our catchment area is large and covers Avon, Somerset, Gloucestershire, Wiltshire and north Dorset. We also receive referrals from elsewhere.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.



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