Logistics Administrator

6 months ago

Aberdeen, United Kingdom Stork Full time

**Job Description: Logistics Administrator with Stork**:
To provide administrative support within the Logistical function of the Recruitment & Resourcing department in a professional, timely and cost efficient manner to ensure that functional and business support needs are met.

**Tasks and Responsibilities as an Logistics Administrator**:
**Personnel**
- Contact personnel to advise of their check-in information including booking any necessary accommodation
- Create and Issue personnel assignment schedules
- Ensure that all department personnel information is recorded and is accurate
- Liaise with all personnel (Internal & External) to ensure any job specific certifications are received and uploaded onto the internal system to meet core mandatory certificate requirements for the designated role.
- Support with on boarding personnel by following internal process for engagement of PAYE & Limited Company personnel
- Actively promote and ensure company HSEQ polices are not compromised

**Administration Support**
- Respond to all business administration requests from internal and external stakeholders.
- Management of shared mailboxes including field craft annual leave requests
- Coordinate hotel allocation requirements for offshore mobilisations
- Coding and processing invoices for approval
- Maintain good working relationship with managers and staff.
- Confirm receipt of and ensure that administration requests are actioned in a timely manner.

**HSEQ**

At Stork, Safety is our first Core Value and we believe that safety is a team effort. Safer Together is employee owned. It is how we think, communicate and act at Stork. As a member of the Stork team, there are expectations of you within your role:

- Be aware of, and understand your HSEQ responsibilities relevant to your role, if unsure ask your Line Manager
- Work in partnership with HSEQ on any HSEQ matters
- Work in accordance with your departmental HSEQ Service Level Agreement
- Understand and adhere to the Safer Together behaviours

**JOB REQUIREMENTS**

At Stork, we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

**Specific Requirements for the Logistics Administrator**:
**Education & Experience**

**Education**
- School Leaver Education acceptable.

**Experience**
- Ability to manage workload to meet the demands of the organisation.
- Excellent communication skills, written and oral.
- Demonstrated ability to communicate with employees at all levels.
- Strong organisational skills and the ability to prioritise.
- Good working knowledge of IT packages e.g. Microsoft Word & Excel

We understand that our people are key to achieving Storks ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the **Investors in People Gold standard in recognition of our strong employee engagement focus.**

**WORKING CONDITIONS**
- There are many great reasons to work at Stork -_

**Competitive Benefits**

In order to attract and retain skilled, competent and customer focused people we offer a competitive and extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life assurance, income protection, and private medical insurance.

In addition we recognize the importance of providing flexibility to our employees and offer a Flexi Friday working arrangement as well as the opportunity to purchase additional annual leave**.**

**Location**: Dyce, Aberdeen
**Hours**: 37.5 hours
**Contract**: Permanent

**Working Arrangements**: hybrid working is available, 3 days a week working in the office is the minimum requirement

**COMPANY INFORMATION**

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle.

With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 continents.

Stork is dedicated to reducing risk, assuring safety and reducing environment impact through our award-winning value driven HSEQ platform; Safer together Whilst safety will always remain our core value, the platform not only communicates on Safety but also on Health, Environmental and Quality issues too. We are committed to our transparent, employee-led approach to HSEQ.

One Team, One Stork

As one Stork, we treat all people with dignity, respect each other’s perspective and share knowledge and resources to achieve excellence, deliver value and grow individually and collectively.

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