Administrator / Administration Assistant

3 weeks ago

Leamington Spa, United Kingdom AWD Recruitment Limited Full time

Administrator / Administration Assistant with proven experience in an administrative role, excellent communication skills and advanced skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) is required by Guide Dogs.

**SALARY**: £18,500 - £20,250 FTE / £7,928 - £8,678 Actual Salary

**BENEFITS**: 26 Days Holiday (pro rata) plus Bank Holidays. A generous pension scheme, life assurance and enhanced pay for parenting and sickness leave. In addition, an Employee Assistance Programme, flexible benefits package and discounts and cashback scheme.

**LOCATION**: UK-wide Hybrid role working at least 2/3 days per week from your nearest Guide Dogs office, the remainder of your time may be spent working from home

**JOB TYPE**: Part-Time, Permanent

**WORKING HOURS**: 15 hours per week, worked between 9am - 5pm Monday to Friday

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / Administration Assistant with proven experience in an administrative role, excellent communication skills and advanced skills in Microsoft Office (Outlook, Excel, Word, PowerPoint).

As the Administrator / Administration Assistant you will support the delivery of a professional health, safety & business continuity support service to the organisation.

Working as the Administrator / Administration Assistant you will be responsible for overseeing a wide range of administrative activities associated with training, audit and incident data.

DUTIES

Your duties and responsibilities as the Administrator / Administration Assistant will include:
Dealing with routine correspondence and calls to the health, safety & business continuity support (HSBC) team, ensuring all enquiries are proficiently handled and appropriately referred to the relevant internal specialists

Maintaining electronic documentation in-line with process standards and General Data Protection Regulations

Raising purchase orders and expense requisitions

Supporting the planning arrangements for HSBC training - virtual, e-learning and face to face

Supporting the development and arrangements of HSBC audit schedule

Production and distribution of training and audit support materials

Assists in the planning of in-house or off-site team activities, such as events, meetings, conferences

Reviewing, managing, and recording incident investigation data

WORKING AT GUIDE DOGS

Working at Guide Dogs is much more than just a job. Through the values that guide our work, we make a real difference, and change lives.

We believe that wellbeing at work is about creating an environment to promote a state of contentment which allows all employees to flourish and achieve their full potential for the benefit of themselves and for Guide Dogs.

CANDIDATE REQUIREMENTS

Essential

Proven experience in an administration role

Computer literate with advanced skills in the Microsoft Office suite (Outlook, Excel, Word, PowerPoint)

Willingness to train in and use internal software systems

Excellent verbal, written, and reading skills required for communications

Good level of mathematics required for financial data processing

Highly motivated towards a delivering a person-centred service

Eligibility to work in the UK

Desirable

Customer service experience

A knowledge of GDPR regulations

Basic understanding of Health and Safety legislation

The Charity is committed to safeguarding and promoting the welfare of all children, young people and vulnerable adults with whom they work. They expect all of their employees and volunteers to fully share this commitment.

**Please note**: we reserve the right to close any of our vacancies early.

NO AGENCIES PLEASE

HOW TO APPLY

**JOB REF**: AWDO-P10181

This job is being advertised by AWD online on behalf of Guide Dogs
Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work nationally. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

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