Administration Coordinator

1 month ago


Aberdeen, United Kingdom Hunting Energy Services Limited Full time

**Job Title: Administration Coordinator - Asset Management**

**Reporting to: Asset Management Coordinator**

**Nature of the Position: Permanent Full Time**

**Role Overview**:
Job holder is responsible for coordinating the day-to-day management of Customer Asset Management (AM) documentation including receiving, compiling, uploading to share file and/or HEDSS and/or similar document systems, logging equipment in and out and invoicing

The job holder is expected to work the hours required to achieve the business needs - these may be out of normal working hours. This position requires strong organisational and analytical skills in order to coordinate a high workload and meet strict deadlines.

The role requires a high degree of responsibility and ownership as job holder is required to coordinate the administration for the AM Team. Job holder will be required to work cooperatively with the Rentals & Service and Commercial Well Intervention teams ranging from high level analysis to standard processes/procedures.

**Key Responsibilities**:

- Providing support to the Asset Management (AM) Coordinator(s)
- Ensuring that all AM documentation is accurate and complete
- Starting and completing contract review then linking quotation to a project
- Updating rental equipment timesheets monthly for each tool rented
- Updating software with equipment returns
- GRN all monthly purchase orders for sub hire orders
- Daily updating of Monthly Rental Revenue Tracker and reporting any discrepancies to AM Management
- Preparing and updating customer job trackers
- Liaising with customers regarding job charges
- Ensuring all rental on/off hire dates are correct
- Completing Asset Disposal forms
- Sub hiring all 3rd party tool rentals
- Completing stock and rental transfer journals
- Quoting customers for replacement/missing/damaged items
- Ensuring all documentation is saved in Document Handling system

**Qualifications/Skills and Experience**:

- Essential: _
- Ability to prioritise workload and manage time effectively, good organisational skills
- Good communication skills, both verbal and written
- Attention to detail with good cost awareness
- Highly proficient in spoken and written English
- Experienced in Microsoft Office (i.e. Excel, Word, PowerPoint), preferably to
- intermediate/advanced level
- Knowledge and experience of an ERP system, ideally Microsoft AX
- Full Driving Licence
- Desirable: _
- Ability to communicate with staff at all levels

**Personal Qualities**
- Excellent communication (both written and oral), influencing and interpersonal skills
- Highly professional conduct
- Ability to think strategically and creatively and to successfully mediate and negotiate with individuals and groups internally and externally
- Ability to balance competing priorities, complex situations and tight deadlines
- Strong work ethic, motivated, driven and profit orientated
- Ability to build trust and good working relationships with internal and external stakeholders

**Closing Date: 12 January 2023**

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: One location



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