Executive Assistant

3 weeks ago

Leatherhead, United Kingdom KBR Full time

**Title**:
Executive Assistant

**ABOUT KBR**

At KBR, we deliver science, technology and engineering solutions to governments and companies around the world. We are a global community of innovators, thinkers, creators, explorers, volunteers and dreamers. We bring together the best and brightest people to deliver technology and solutions that help our customers accomplish their most critical missions and objectives. In doing so, we strive to create a better, safer and more sustainable world.

We bring together the best and brightest to deliver technology and solutions that help our customers accomplish their most critical missions and objectives. In doing so, we strive to create a better, safer and more sustainable world.

**A Career at KBR could see you**:

- working in a diverse and challenging environment as part of a team that strives to deliver high-quality and innovative engineering solutions to our customers.
- develop your skills and gain experience in an inclusive environment which will open a range of career opportunities
- join a Team of Teams of passionate professionals, working together in a collaborative and supportive environment that encourages creative problem-solving and teamwork to make a positive impact to the world.
- Work for a company that understands the importance of work-life balance and empowers employees to have the time and the tools they need to deliver their goal.

**What do KBR offer?**

We offer challenging opportunities, competitive salaries, and a comprehensive benefits package that includes Private Medical Insurance, Employer Pension Contributions, Life Assurance, Personal Accident cover, Income Protection and much more. We also offer flexible working arrangements and the opportunity to make a real difference in the world.

**About the Opportunity**:
The Executive Assistant manages the overall workflow and coordination of for members of the Executive and Senior Leadership Team office. Work includes scheduling, managing, and disseminating calendar; controlling access to the CEO; and preparing correspondence. This position requires wide latitude of discretion regarding workflow and priorities, in addition to in-depth knowledge of various executives' styles, methods of operation, and authorities. The Executive Assistant will provide support to the staff functions with direct administrative executive support services. The duties may include interfacing with high-ranking officials and stakeholders. Responsibilities also include coordinating meetings, visits and trips, managing calendars, scheduling/reserving conference rooms, proofreading/editing/finalising correspondence, and preparing senior leadership for meetings, printing read ahead materials, and administering any related requirements.

**What You'll be doing**:

- Answer and place telephone calls, direct calls, take messages, and follow-up accordingly.
- Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
- Prepare read-ahead material for Senior Executives.
- Receive, sort, and screen incoming mail; categorise, prioritise, and prepare responses for Senior Executive signature.
- Summarise correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response.
- Manage the workflow of multiple matters, within a continuously adapting schedule, for the assigned Senior Executive.
- Prepare and review non-routine letters, memos, documents, and various reports for Senior Executive signature to ensure compliance with correspondence guidelines.
- Prepare to host Senior Executive visitors to include passing security clearances and escorting.
- Update and maintain records and files using the enterprise records management system.
- Maintain an awareness of internal structural levels and hierarchy within the organiation.
- Assist and relieve the assigned Senior Executive of a variety of complex executive office support functions.
- Manage all aspects of Senior Executive daily agenda to include scheduling appointments, preparing travel itineraries, schedule VIP parking, and making arrangements.
- Research and prepare background information on meeting attendees and/or topics of interest for the meeting.
- Process travel accounting/vouchers.
- Disseminate schedule to appropriate staff and act as a liaison between the Senior Executives
- Develop creative approaches and alternatives to the resolution of issues and problems.

**What you will need**:

- Ideally you would have worked in a similar role, supporting a CEO or Senior Executive.
- Excellent written and verbal communication skills
- Time-management skills
- Ability to pay attention to detail
- Organization skills
- Ability to multitask
- An in depth understanding of frequently used computer software and programs, such as Microsoft Office
- Interpersonal skills
- To be willing and avail

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