Executive Pa

5 days ago


Ipswich, United Kingdom Reed Business Support Full time

**Are you looking to work for a successful company that are expanding?**
**Are you confident with Excel and data reporting?**
**Do you have experience as an Executive Assistant or Personal Assistant?**

My client in Ipswich is looking for an Executive Assistant to support heads of their divisions. This is not a typical Executive Assistant role as it is mainly providing administration and reporting support to the Managers and Directors, so if you confidentworking with data and exceptionally organised, I would like to hear from you

**What is involved as an Executive Assistant?**:

- Act as the key focal point for the department in the absence of the relevant Head of or General Manager
- Manage Diaries in an accurate and timely manner
- Complete and distribute weekly reports such as scrum notes and KPI
- Ensure all management expenses and those for their relevant reports are complete meeting fixed deadlines each month
- Make travel arrangements as applicable i.e., rail, air, taxi’s, hotels.
- Ensure all correspondence, documents, presentations, etc. are professionally presented and responded to within the required timescales
- Arrange, help prepare for and attend meetings where applicable and take notes
- Take ownership of small ad hoc operational activities such as draft contracts, supplier onboarding, incident reporting and the hospitality register
- Offer full cover for Operations Director PA when absent

**Why you?**
You will be at Intermediate level with Excel and confident pulling data and reports together. You must be highly organised and a strong communicator, with an ability to always remain professional and keep matters confidential. If you have shorthand experiencethis would be an advantage but is not essential.

**What is in it for you as an Executive Assistant?**
Salary of up to £30,000
Monday to Friday hours
Competitive benefits package
Friendly working environment
Free parking



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