Personal Assistant
7 months ago
**Job Title: PA**
**Location: Ashurst Child & Family Centre, SO40 7AR**
**Hours: 37.5hrs per week 9-5 Mon-Fri**
**Trust Location: Southern Health**
**What you’ll be responsible for**:
- To support named Divisional Directors or senior leadership team members within the Division in all aspects of business management activity relating to functions and responsibilities, including the development and management of a comprehensive and efficient PA support service. To line manage and support administration staff as identified by the Administration Manager
- To take a lead in developing and co-ordinating the key areas of business for the named individuals within the Southampton Division by being proactive in ensuring relevant information is obtained, organised and collated in timely manner.
- To manage the diaries of the named individuals within the Southampton Division. To exercise judgement and discretion in the day to day handling, monitoring and filtering appointments, enquiries and office time and act proactively where potential clashes/pressures are identified.
- To prepare, on own initiative, agendas and taking minutes at specified meetings as required.
- Plan and organise conferences, meetings and development events including Away Days and any special events as required by named individuals.
**You’ll learn the following whilst working at the trust**:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation
**You’ll have the following skills/experience**:
- Previous PA experience
- essential
- Microsoft Office package knowledge e.g., Outlook, Word, Excel
- Communications skills
- both verbal and written
- Excellent telephone manner
- Ability to meet deadlines and manage workload
- Previous administrative experience
- Previous NHS experience
- NHS System Knowledge
**Job Type**: Temporary contract
Contract length: 4 months
Pay: £12.86 per hour
Expected hours: 37.5 per week
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: 74975
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