HR Assistant

2 months ago

Bradford, United Kingdom HUMAN RELIEF FOUNDATION Full time

**Background**

Human Relief foundation was established in 1991, An NGO working all over the UK and overseas., providing aid and relieving the sufferings of those who have been affected by war, environmental disasters, and social disruption. We envision a world in which every man, woman and child can enjoy an empowered life, a life of security, dignity, and equal opportunities, in which the basic requirements of all people are met.

We are looking for an experienced HR generalist/ officer or someone who wants to take on challenge and step up to take on more responsibilities. This is a great opportunity for someone who wants to gain experience as generalist and be independent to create and lead on projects.

**Key Responsibilities**
- Leading and directing a comprehensive HR service to HRF and its subsidiary company Delta One Investments Ltd. Covering 4 offices and 6 charity shops in the UK. Also over seeing International staff.
- Understanding the full furlough process and completing necessary paperwork and documents, recording all staff letters, and holding meetings ensuring all managements are aware of the changes.
- Arranging and conducting meetings regarding business updates with the management team.
- Employee relations, including managing absence, disciplinarians, grievances, and sickness, completing all investigations, necessary documents, advising coaching and support managers in all ER matter.
- Liaising with third party companies such as solicitor, regarding training, agreements etc.
- Manage and maintain accurate personnel files and other employee information.
- Ensure all HR internal systems and files are kept up-to-date and in line with data protection legislation

Update and maintain HR records ensuring all starters and leavers are processed appropriately and accurately.

Completing inductions for new starter and completing all relevant documents for the new starter pack

Understanding and conducting the full process of recruitment, from creating job descriptions to placing adverts and conducting and arranging interviews.

Updating policies and procedures when necessary and communicating with all staff any changes.

Understanding settlement agreements and liaising with relevant third party to complete all transactions

Organising relevant training for employee’s development and for health and safety

Understanding the development of employees and implementing change

Understand reward and brining in effective resource to motive employees and enhance learning
- Assist and respond to HR queries in a polite and timely manner
- Monitor and maintain both electronic and manual personnel files ensuring that all employee information is collected, recorded, and filed as per the Data Protection Act
- Ensure pre-employment checks are completed, e.g. reference requests, DBS and credit checks
- Carry out and complete all leaver administration, holiday reconciliation, leaver letters and exit interviews
- Monitor and carry out all holiday’s requests and updates regarding annual leave and TOIL.
- Prepare consultancy contracts and maintain consultant records and files.
- Maintain the organisational chart.
- Note take, produce and circulate the record of management meetings (when required)
- Preparation of monthly payroll submissions to the finance department, bringing all payroll anomalies to the finance department
- Monitor, maintain and acknowledge complaints received and keeping the complainant up to date on the progress of the complaint
- Ensure that all HRF staff use and comply with appropriate and good administrative procedures and systems that create conducive working environment in all workplaces/offices.
- Conduct regular visits to sub-field units/offices to ensure regular monitoring, supervision, and coaching of staff on relevant operation support issues,
- Co-coordinate HR functions and internal meetings, HR data input analysis and presentation.
- Undertake any other reasonable duties that are consistent with the job and at its level of responsibility as and when required by the management.
- Ensuring all letters and documentation are completed and all tasks carried out in a proactive and effective manner.
- Ensure Health and Safety risk assessments and compliance are met at HRF offices and the charity shops.

**Hours of work**:

- 40 hours a week/ full time Monday to Friday

**Location**:

- Bradford

**Benefits**
- 20 days of holidays plus 8 bank holidays

Time off in lieu
- any additional hours worked can be given as TOIL.

Employee Assistance Programme (24/7 confidential helpline)

Employee Contributory Pension Scheme

**Additional Duties - Secretarial duties to the CEO/President (when required)**

Managing CEO/Presidents diaries and making appointments

Booking rooms and travel arrangements

Drafting letters and other documents

Undertaking any other duties that are consistent with this role.

**Person Specification**

Degree in Management or related field

Excellent communication skills

A

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