Personal Assistant to Corporate Director of F&b

4 weeks ago

London, United Kingdom Mandarin Oriental Hotel Group Full time

**Position**: Personal Assistant to Corporate Director of F&B (Full time #539364)

**Property / Office**: Corporate Office, London

**Location**: London, United Kingdom

We are looking for a **Personal Assistant to the Corporate Director of F&B** to join our corporate team in London

The Personal Assistant will assist the Corporate Department of Food & Beverage in all administrative tasks and beyond, particularly acting as personal assistant to the Corporate Director of F&B.

**The Personal Assistant to the Corporate Director of F&B will be responsible for but not limited to**:

- Assist in special projects such as Hotel Opening support documents
- Manages inbox as part of the proxy
- Travel arrangements and coordination’s including visa requirements and entry detail ESTA etc.
- Provides administrative support to the Corporate Food & Beverage Department and flexibility to assist in project work.
- Maintains the office correspondence in a proper and sequential order at all times.
- Maintains the Corporate Director of Food & Beverage’s calendar and all appointments.
- Does travel arrangements for the Corporate Food & Beverage Department.
- Coordinates with all colleagues to ensure an efficient flow of communication to and from the administration office.
- Takes care of invoices as well as expenses reports and petty cash reports.
- Takes the minutes of all meetings that the Corporate Director of Food & Beverage requests and maintains follow up and follows through with the necessary updates.
- Updates and maintains the Food & Beverage CV Database
- Prepares documentation required for the Corporate Food & Beverage Division
- Orders and controls office supplies when necessary
- Compiles bi-monthly departmental newsletters
- EDM development
- Handles effectively all relationships with third party personnel.

**What are we looking for?**
- High School Diploma or Equivalent.
- Possess a friendly, energized and outgoing personality.
- Prioritization skills necessary to meet deadlines.
- Strong Team Player.
- Able to work concentrated and effective under pressure.
- Must possess ability to coordinate with multiple tasks.
- Excellent English skills both written/verbal.
- Excellent organizational skills.
- Ability to maintain a high degree of confidentiality.
- Requires high levels of interaction with all colleagues.
- Possess high degree of stamina, agility and flexibility.
- Excellent overall proactive communication skills.
- Outgoing and enthusiastic personality.

**Advertised**: 03 Jun 2024 GMT Daylight Time
**Applications close**:

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