Personal Assistant

3 weeks ago

Bristol, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 275072**Salary**:

- £22,220**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Head Office & Corporate Services - Cost Assurance & Analysis Service (CAAS)**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- BristolAbout the job

**Job summary**:
Are you passionate about supporting the defence of the UK? Do you want a stimulating role, offering great development opportunities and the chance to make a real difference? If so, CAAS could have the ideal career for you A career with us offers stability, professional development, and the chance to work across a complete range of Defence projects that no other department experiences due to our privileged access to major programmes and projects. We offer a great work-life balance and an array of other benefits that come with being a member of the Civil Service. This is a genuinely exciting time to join the Ministry of Defence if you want to be at the heart of real Defence issues.

CAAS is an ISO 9001:2015 certified organisation with over 100 years of history. CAAS provides support across Defence to develop Cost Management capability and confidence, as well as supporting Head Office assurance. Cost Management is the Department’s integrated approach to informing, monitoring, controlling cost, schedule and broader financial risk throughout the Defence acquisition life cycle. Our work is delivered by a multi-disciplinary team of approximately 300 professionals working from 14 regional sites across the UK. Much of our staff are Cost Estimators, Engineers and Accountancy specialists working on priority Defence Projects across Submarines, Ships, Aircrafts and Land Equipment which are rarely out of the news. This gives a unique insight into the fascinating world of nuclear science, engineering, and technology.

**Job description**:
This role provides direct PA support to the Head of (Hd) CAAS.

**Responsibilities**:
General
- Manage Hd CAAS’ calendar daily by accepting invitations when appropriate and dealing with all diary conflicts
- Arrange travel for Hd CAAS for meetings by organising trains, flights, hire cars, booking hotels and supplying Hd CAAS with itineraries
- Send out communications on behalf of Hd CAAS

Meetings
- Arrange meetings for Hd CAAS. Ensure key stakeholders are available, book facilities, confirm arrangements and, if required, manage arrangements on the day
- Prepare papers and documentation for meetings Hd CAAS is attending

**Person specification**:
**Essential Criteria**:
Outstanding written, verbal and face to face communication skills. Professional, yet personable, approachable and capable of building up excellent relationships with the outer offices.

The ability to manage own workload, prioritising and reassessing tasks as they are received to ensure deadlines are met. Excellent attention to detail.

Proficient in Microsoft Office (Microsoft Sway desirable). Note/minute taking experience necessary.

**Desirable Criteria**: Previous PA experience with arranging travel desirable.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Communicating and Influencing
- Managing a Quality Service
- Leadership

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Professional and Personal Development of skills
- Flexi-time scheme upon completion of 6 months service
- Alternative working patterns
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- In addition to 8 public holidays per year you may also receive leave for HM The King’s birthday (the latter tbc)
- Enhanced maternity, paternity and adoption leave
- Most sites have good travel links with free car parking; many also have other facilities such as a gym and / or site shops.

The post does not offer relocation expenses.
- MOD Recruitment Satisfaction Survey - we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The _MOD Privacy Notice_ sets out how we will use your personal data and your rights._

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Please note, expenses incurred for travel to int

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