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Office & HR Administrator

2 months ago

Cambridge, United Kingdom Gardasoft Vision Ltd Full time

Gardasoft Vision Limited established since 1999 & has recently joined CCS Group Europe 2021. CCS Group is a subsidiary of OPTEX Group, Japan. Gardasoft is a market leader in Machine Vision market, designing and manufacturing high performance LED Controllers, timing controllers and liquid lens controllers.

Due to business growth and workload increase, we are currently recruiting an Office & HR Administrator, working on Swavesey/Cambridge site.

**THIS ROLE DOES NOT OFFER SPONSORSHIP. PLEASE DO NOT APPLY IF YOU DO NOT CURRENTLY HAVE FREEDOM TO WORK IN THE UK AND CANNOT COMMUTE TO CAMBRIDGESHIRE**

**Main Purpose of the job**:

- Maintain the office and support management activities including Human Resources, Facilities, Health and Safety, company’s events.
- To contribute to the provision of a comprehensive and Professional HR service by providing administrative support to the Human Resources Function, support and coordinating activities within boundaries given.

**Responsibilities**
- Carry out office management duties such as ordering and managing office supplies/contractors, following up with all related contracts (rental building, telephone system, electricity, gas, office software, etc) including the budget record and expiration/renewal to ensure up to date and answering telephone calls.
- Establish (where necessary) and maintain office systems necessary to attain high standards of administrative practice. To include regular auditing of HR files.
- Follow up with QA team to ensure H&S system is carried out smoothly & safely
- Organize and assist with the overseas travel arrangements for staff/managers/senior management when required
- Provide full administration support for HR Manager
- Carry out Human Resource-related tasks such as keeping track of holiday bookings and hours worked, assisting with recruitment search, arrange interview schedules, new personnel data input, scanning and filing of documents, etc.
- Assist with sourcing and booking of training to include training agreements, updating HR systems, keeping training record, budgets and collation of feedback forms.
- Assist HR Manger with new starter process within boundaries given such as preparing offer letters, contracts, induction, and inputting new starters onto HR systems.
- Assist HR Manager with some related employees’ queries such as absence, holidays, company’s policies, and procedures, etc.
- Assist HR Manager with leavers process when it is required
- Completion of reference requests for current and potential employees in a timely manner.
- Manage and organize the company/employees’ activities assigned by HR Manager.
- Perform other administrative tasks as required to support the business

**Working hours**: Monday - Friday (37.5 hours per week)

**Benefits**
- Permanent and full time position
- 25 days annual leave plus bank holidays
- Private health care including dental, optical & Medicash plan
- Company sick pay after completion of probationary period
- Pension scheme starting with 5% employer contribution, increasing 1% each year up to 10%
- Life assurance (4 x salary, effective after completion of one year’s service)
- Annual performance review
- Training & development support
- Onsite car park

**Salary**: £23,000.00-£25,000.00 per year

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Work Location: In person