Fundraising Assistant

2 weeks ago

Birmingham, United Kingdom Birmingham Repertory Theatre Full time

Data from your diversity monitoring form will not be shared with the recruitment panel.

*we accept other forms of submission including video and audio recordings.

**Interviews** will be held at The Rep on **Thursday 9 March 2023.**

**Guidance**

**Role Summary**

Our Fundraising team work on lots of really exciting projects and are such an important part of The Rep, helping to make our plans and projects a reality and directly helping talented young people and vulnerable communities and emerging artists. You could help us do great things and make a real difference As a team we organise special events like costume sales and gala dinners and arrange for our donors to meet with some of our celebrity patrons and supporters.

**Main Duties and Responsibilities**

This role would provide administrative support for the fundraising team across a wide variety of activities, with specific requirement to:

- Provide day to day support for fundraising activities such as data management and communications.
- Support research and prospecting, helping to identify possible donors, sponsors and funders.
- Assist with income reconciliation.
- Helping to coordinate donor events.
- Support large fundraising events.
- Supporting with donor management and stewardship using our Spektrix CRM system.
- Provide support for the Head of Fundraising and Senior Fundraising Officers.

**Specific Responsibilities**

This role would provide administrative support for the fundraising team across a wide variety of activities, with specific requirement to:

- Provide day to day support for fundraising activities such as data management and communications.
- Support research and prospecting, helping to identify possible donors, sponsors and funders.
- Assist with income reconciliation.
- Helping to coordinate donor events.
- Support large fundraising events.
- Supporting with donor management and stewardship using our Spektrix CRM system.
- Provide support for the Head of Fundraising and Senior Fundraising Officers.

**General Responsibilities**
- Adhere to and implement the guidelines, procedures and policies of the company as detailed in the staff policies (available from the staff intranet).
- Play a role in the life of the company and work across departments to develop a positive and engaged organisational culture including playing active and positive roles in staff forums/committee’s.
- Be aware of, and comply with, rules and legislation pertaining to Health & Safety at work and abide by the procedures set out in the Health & Safety Policy.
- Be aware of, and comply with, rules and legislation pertaining to data security, and GDPR, at work and abide by the procedures set out in the Data Protection Policy.
- All staff are expected to demonstrate an understanding of, and adherence to, our safeguarding policy, including a duty to report any issues of concern.

**Any Other Duties**

The duties and responsibilities set out should not be regarded as exclusive or exhaustive. The post-holder may be required to undertake other reasonably determined duties and responsibilities within the organisation which are appropriate with the level of the role without changing the general character of the post.

The post-holder may also be called upon to carry out duties that would not normally be associated with the post on a temporary basis where there is a strong organisational requirement for that to happen. The post-holder would be given appropriate training and equipment to carry out any duties of this kind.

**Key Relationships**

This role forms part of the Fundraising team. You will be managed by the Head of Fundraising.

This structure may change from time to time based on business need, but reflects the broad areas of responsibility.

**Internal**
- Fundraising colleagues
- Theatre and sales team
- Catering/café bar team
- Events team at Unique Venues Birmingham
- Marketing department
- Finance team
- Volunteers

**External**
- Donors
- Funding administrators
- Corporate supporters and employees
- Users of the theatre and the public

**Person specification**

**You must have**

If you do not demonstrate that you meet all these criteria you may not be shortlisted.
- Administrative experience.
- Good level of proficiency in using Microsoft software such as Word and Excel.
- Professional and confident telephone manner.
- Good organisational and time management skills.
- Focus on attention to detail.

**It’d be great if you had**
- Experience of fundraising activities and methods.
- Experience of a customer database or ticketing system.
- Experience of software such as Photoshop, Canva and Powerpoint.
- An interest in theatre or the arts.

**Terms & Conditions**

**Period of Work**

**Pay**

£10.90 per hour.

**Hours**

2 days per week

We don’t encourage or expect over time, however, in the event that over time is worked, this may be taken as time off in lieu to be agreed in advance with your line manager.

**Holidays**

20 days per year ri

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