Administration Assistant

3 weeks ago

Witney, United Kingdom Wood Green School Full time

Job Title

Administrative Assistant

Name of Post Holder:
Signature of post holder

Responsible to

Student Support Services Team Lead

Establishment/

location

Wood Green School, Woodstock Road, Witney OX28 1DX

Review date of

July 2023

Grade/salary

Local Government Service Grade 5

Hours/working time

37 hours per week. 8-4 Mon, Tues, Wed, Thurs, 8-3.30 Fri (including 30 min unpaid break) 39 weeks a year.

Purpose of Post

To primarily provide administrative support to Student Services as well as support to other departments across the school as required

Main

**Responsibilities**:
**Administration**
- Provide general clerical/admin. support e.g., photocopying, filing, faxing, complete standard forms, respond to routine correspondence
- Maintain manual and computerised records/management information systems
- Produce lists/information/data as required e.g., students’ data
- Undertake typing and word-processing and other IT based tasks
- Undertake administrative procedures
- Attendance data input
- Production of certain certificates for events in school
- Undertaking other routine administrative tasks as required

**First Aid**
- To be part of the first aid team. Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.

**Telephone**
- Listen to and action department answer machine messages

**General Duties**
- Undertake any necessary training
- Attend staff meetings where relevant
- Undertake Appraisal or performance development processes

**Health and Safety**
- To have due regard for health and safety in the workplace
- To be familiar with, and adhere to, relevant parts of the school’s Health and Safety Policy
- Co-operate with health and safety requirements
- Report all known defects
- Use, but do not misuse anything provided for your health, safety and welfare
- Do not undertake unsafe acts
- Inform Head of Establishment of any ‘Near-Misses’
- Be familiar with the emergency action plans for fire, first aid and security issues
- Undertake specific designated duties regarding emergency evacuation
- Raise health and safety and environmental issues with students

**Child Protection**
- Wood Green School is committed to safeguarding and promoting the health, safety and welfare of children, young people and vulnerable adults.
- Staff and volunteers are expected to share this commitment for whom they are responsible or with whom they come into contact in the course of their duties.

**Standards and Quality Assurance**
- Support the aims and ethos of the school as identified in the staff handbook
- Promote and model good relationships with pupils, colleagues, parents and visitors
- Set a good example in terms of dress, punctuality and attendance.
- Participate in training and take a lead in own professional development
- Participate in the School’s staff appraisal process

**Notes**:

- Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.
- Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.

**Person Specification**

**Administrative Assistant**

**Criteria**

**Essential**

**Desirable**

**Education and Qualifications**

GCSE including Maths and English (Minimum Grade C) or equivalent

**Knowledge and Experience**

Good organisation skills

Strong administrative skills

A good working knowledge of Microsoft Office (Word & Excel in particular)

Good written and oral skills

Requirement to undertake first aid training and hold the First Aid at Work certificate

Willingness to undertake further training as required

Experience of using mail merge to create multiple documents

Knowledge of SIMS/PARS/INSIGHT the school’s database and any alternative should this change

Knowledge of web site maintenance/Twitter/Blogs etc.

**Skills and Ability**

Ability to remain calm, cheerful and in control of a variety of situations, particularly when under pressure

Ability to communicate effectively and, when required, confidentially with persons at all levels

Ability to organise time and workload effectively

Willing to learn

**Personal Characteristics**

Efficient and pleasant manner when dealing with people

Approachable

Good team player

Flexible and adaptable nature

Ability to multi-task

**Job Types**: Full-time, Part-time, Permanent

**Salary**: £18,469.00-£18,470.00 per year

**Benefits**:

- Bereavement leave
- Canteen
- Company pension
- Free parking
- Health & wellbeing programme
- Sick pay

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Witney: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (pref

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