Administration and First Aid Assistant

2 weeks ago

Witney, United Kingdom Wood Green School Full time

Job Title Administration and First Aid Assistant

Name of Post Signature & date

Holder: of post holder

Responsible to Headteacher’s PA

Establishment/ Wood Green School, Woodstock Road, Witney, OX28 1EB location

Review date of March 2023

**Job Description**:
Grade/salary Grade 5

Hours/working time 39 weeks, 27hr 30min per week. 8.30am to 2.30pm (including 30 min unpaid break).

Purpose of Post To act as second receptionist, with associated duties. To provide first aid support and general administrative support.

Main Duties and **Telephone**

Responsibilities **Support the main Receptionist in answering calls into school, taking messages and dealing with queries**
- Greeting and directing visitors
- General link with visitors and staff
- Issuing visitor passes with due regard to all safeguarding requirements
- Signing in/out books for visitors and staff
- Dealing with visitor, parents/carers and student queries
- Dealing with deliveries and ensuring relevant departments are notified and liaising with caretakers if bulk deliveries are received

**First Aid Cover**
- Requirement to undertake first aid training and hold the First Aid at

Work certificate.
- To act as a key first aid person at key times during the school day
- To co-ordinate the accident report forms and ensure these are entered onto the system
- To ensure regular checks are made to the contents of first aid boxes throughout the school and contents are in date
- To ensure all medication held in school is within date
- To check medication held on behalf of students is in date and contact parents if this has not been replaced
- Help with support for students with medical conditions
- To ensure the medical room is maintained to a clean and orderly standard

**Administration**
- General typing/IT processing to support whole school administration as required
- Assisting with maintaining the school web site with up-to-date information
- Maintaining student records, daily or student announcements as required
- Undertaking other routine administrative tasks as required
- Sorting and distribution of delivered post
- Update systems with medical notes, recording sickness/absences when appropriate

**General Duties ** **Undertake any necessary training**
- Attend staff meetings where relevant
- Any task which is appropriate to the post level in order to maintain/enhance organisational effectiveness which may include redeployment to other departments - to include cover for absent colleagues and/or relocation to areas of need

**Health and Safety ** **To have due regard for health and safety in the workplace**
- To be familiar with, and adhere to, relevant parts of the school’s

Health and Safety Policy
- Co-operate with health and safety requirements
- Report all known defects
- Use, but do not misuse anything provided for your health, safety and

welfare
- Do not undertake unsafe acts
- Inform Head of Establishment of any ‘Near-Misses’
- Be familiar with the emergency action plans for fire, first aid and security issues
- Undertake specific designated duties regarding emergency evacuation
- Raise health and safety and environmental issues with students

**Child Protection ** **Wood Green School is committed to safeguarding and promoting the**

health, safety and welfare of children, young people and vulnerable adults.
- Staff and volunteers are expected to share this commitment for whom they are responsible or with whom they come into contact in the course of their duties.

**Standards and ** **Support the aims and ethos of the school as identified in the staff**

**Quality Assurance **handbook
- Promote and model good relationships with pupils, colleagues, parents and visitors
- Set a good example in terms of dress, punctuality and attendance.
- Participate in training and take a lead in own professional development
- Participate in the School’s staff appraisal process

**Notes**: **Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.**
- Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.

**Person Specification**

**Administrative Assistant**

**Criteria Essential Desirable**

**Education and **GCSE including Maths and English

**Qualifications **(Minimum Grade C)

**Knowledge and **High quality organisational and IT Willingness to undertake further

**Experience **skills training as required

Experience of using mail merge to

High level administrative skills create multiple documents

Knowledge of SIMS the school’s

A good working knowledge of database and any alternative should

Microsoft Office (Word & Excel in this change particular) Knowledge of web site maintenance/Twitter/Blogs etc.

Good written and oral skills

Requirement to undertake first aid training and hold the First Aid at

Work certificate

**Skills and Ability **

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