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HR Administrator

7 months ago

Coalville, United Kingdom Future Awards & Qualifications Ltd Full time

**Job Summary**

As the HR Administrator you will be responsible for supporting the Directors and Senior Management Team to help the organisation meet its ambitious goals. Understands the importance of empathy, confidentiality and discretion. Supported by HR consultancy firm.

**Key Responsibilities**
- Ensure that HR records, both physical and electronic, are kept up to date, accurate, and securely stored at all times.
- Providing effective support in cases including minute taking for grievance, disciplinary, and other HR related matters.
- Coordinating the appraisal system.
- Leading our recruitment process, including arranging interviews, reference checks, conducting screening and full interviews, right to work checks, employment contracts, and new starter induction programme.
- Creating staff ID/access control badges.
- Organising and sourcing staff engagement initiatives, such as staff surveys, recognition programs, events, birthday cards and gifts and any individual/team training requirements.
- Conducting exit interviews.
- Manage ad-hoc updates to the employee handbook and associated organisational policies and procedures.
- Take and disseminate minutes at senior management, regulatory meetings, updating relevant action trackers.
- Support regulatory data submissions and compliance monitoring.
- Coordination of company policies, standard operating procedures, and documents.
- Planning for external visitors’ dietary requirements.
- Booking external venues/restaurants for meetings/team building activities/ conferences.
- Manage own and group mailboxes.
- Any other duties as may be reasonably expected of an HR Officer. Play an active role in our wider Business Administration team.

**Qualifications and Experience**

**Essential**:
Excellent communication and interpersonal skills, both oral and written, with a commitment to managing expectations

Strong ability to prioritise in a varied work programme

Experience of consistently completing tasks within a set timeframe

Experience of understanding differences in opinions, anticipating potential areas of conflict and proactively managing discussions

**Desirable**:
Project management experience

Knowledge and experience of the further education sector

Experience of working in a regulated awarding body/organisation

An understanding of FutureQuals’ products and services

**Characteristics**

Honesty/ integrity. Does not cut corners ethically. Earns trust and maintains confidences. Does what is right, not just what is politically expedient. Speaks plainly and truthfully.
- Attention to detail. Does not let important details slip through the cracks or derail a project.
- Flexibility/ adaptability. Adjusts quickly to changing priorities and conditions. Copes effectively with complexity and change.
- High standards. Expects personal performance and team performance to be nothing short of the best.

**Hours**: 9am to 5pm, Monday to Friday (37.5 hours contractual working week).

**Pension**: Nest Government Pension Plan

**Holiday**: 35 days holiday per annum, pro rata, inclusive of statutory holidays

**Salary**: £24,000.00-£27,000.00 per year

**Benefits**:

- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- Do you understand that this role is office based 5 days per week at our office in Coalville?

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Human resources: 1 year (required)

Ability to Commute:

- Coalville (required)

Work Location: In person