Finance Officer-payment/purchases/it

2 weeks ago

Oxford, United Kingdom ST LUKE’S HOSPITAL Full time

**Accounts payable and procurement Officer**

**St Luke’s hospital, Headington, Oxford Ox3 7PF**

**18 hours per week.**

**£22,000 - £23,000 a year - Pro-rata (full time is 37.5hours), Permanent**

**PART-TIME - MATERNITY COVER**

**Reporting to: Finance Manager**

Daily duties are likely to involve the following:
**Accounts payable**:

- Ensure all documentation and information required to process payments are provided and accurately filed.
- Process financial accruals and reversals, maintaining and updating related journal for accruals.
- Initiate and manage the payment run process, support the checking for duplicate invoice payments, and processing credit notes in the system.
- Liaise with the supply chain to ensure any payment issues are resolved.
- Log and track all payments.
- Provide support staff and departments through raising of purchase orders and processing of payments.
- Support the process to ensure payments to suppliers are made to the agreed trade terms, ensuring prompt payment discounts are realised where agreed.
- Undertake any necessary training associated with the duties of the post and participate in training and development procedures.
- Analyse processes into their constituent parts, identify problems and suggest solutions.
- Other reasonable duties as and when required.

**Procurement**:

- Organise purchase orders.
- Assisting ordering with suppliers
- Checking all invoices against receipts/delivery notes
- Negotiate prices with suppliers to achieve the best value for money and place all orders with suppliers
- Check and pass invoices for payment

**IT assistance**:
We have IT support consultants; hence you would be the first point of contact in house for the requests coming from our staff and patients. Then you should be able to assess the issue and decide whether you can do it yourself or pass it over to consultants.

The main duties that we expect you to do after relevant training include:

- Provide basic IT support to staff and occasionally to patients.
- Sort out issues reported to you as whether it can be done by your it or lead the matter to our IT consultants.
- Support users in trouble shooting their problems arising from malfunctioning software, audio-visual, and telephone systems.
- Liaise with our IT consultants on behalf of staff and patient’s
- Liaise with our specialist software service support providers to ensure that the problems encountered are sorted out.
- A good communication system is needed to contact support services for various digital systems such care planning, medication and call bells.
- Knowledge of GDPR for data protection is desirable.
- Ensure all software updates on time.
- Assist in staff training of IT systems and organise training documentation

Have a good working knowledge of accounts payable, procurement and a bit of IT systems.

What we need from you:
- Exposure to generalist Accounts payable and procurement duties **(E)**
- Competent in accounting software and Excel**(E)**:

- Good customer service skillset, going above and beyond the call of duty where necessary
- Ability to operate in a service driven culture, continuously challenging and seeking to be better
- Trustworthy, diligent, and self-motivated**(E)**:

- Good communication skills and a team player**(E)**:

- Strong organisation and time management skills, and a high level of inputting accuracy
- Able to organise own workload and to reprioritise at short notice to meet deadlines
- Flexible, adaptable approach - we are a small charity and with a friendly team. You may be asked to help with IT issues, and you make utmost effort to accommodate this kind of requests.** (E)**:

- Think outside the box and bring in ideas to improve processing payments and procurements

**(E) = Essential requirement**
- Working from office at Latimer Road, Oxford OX3 7PF
- Expected to have or willing to have the two covid vaccinations as it is legally required for care homes.

**Accounts payable and procurement Officer**

**St Luke’s hospital, Headington, Oxford Ox3 7PF**

**18 hours per week.**

**£22,000 - £23,000 a year - Pro-rata (full time is 37.5hours), Permanent**

**PART-TIME - MATERNITY COVER**

**Reporting to: Finance Manager**

Daily duties are likely to involve the following:
**Accounts payable**:

- Ensure all documentation and information required to process payments are provided and accurately filed.
- Process financial accruals and reversals, maintaining and updating related journal for accruals.
- Initiate and manage the payment run process, support the checking for duplicate invoice payments, and processing credit notes in the system.
- Liaise with the supply chain to ensure any payment issues are resolved.
- Log and track all payments.
- Provide support staff and departments through raising of purchase orders and processing of payments.
- Support the process to ensure payments to suppliers are made to the agreed trade terms, ensuring prompt payment discounts are realised whe

  • Finance Officer

    1 month ago

    Oxford, United Kingdom University of Oxford Full time

    **Previous applicants to the post 168155 need not apply**_ The Nuffield Department of Clinical Neurosciences (NDCN) is looking for a professional, friendly and customer-focused **Finance Officer** to join our busy departmental finance team that supports our world leading researchers and students. The Finance Officer plays a key role processing a range of...

  • Temporary Finance Administrator

    4 weeks ago

    Oxford, United Kingdom Page Personnel Finance Full time

    This is an exciting opportunity for a Temporary Finance Administrator to join a friendly team in Oxford on a temporary basis to cover a Maternity leave. **Client Details** With offices globally, the client is an established company and this role is based in the idyllic city of Oxford. **Description** The Finance Administrator's principal roles and key...

  • Finance and Research Grants Officer

    4 weeks ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - Finance Admin/Support- Vacancy Type: - Full-time (temporary)- Pay rate: - £15.60 per hour + holiday pay- Web advert**Vacancy ID**:15474 We are currently recruiting for a temporary Finance and Research Grants Officer for a centrally based Oxford University Department. The position is set to commence as soon as...

  • Finance Administrator

    4 weeks ago

    Oxford, United Kingdom Page Personnel - UK Full time

    Exciting role, friendly team, On-Site Parking - Hybrid Working, 25 Days Holiday **About Our Client**: My client is a medical device company focused on point of care asthma diagnosis and management. Their market-leading products are used in clinical settings by physicians around the world to improve asthma diagnosis and management and by leading research...

  • Finance Officer

    1 month ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID 13452- We are currently recruiting for a temporary Finance Officer for an Oxford University department staring ASAP.- Duties include: - To carry out all duties in compliance with the University’s financial regulations and established procedures, and to support continuous improvement of faculty finance procedures, suggesting...

  • Purchase Ledger Clerk

    1 week ago

    Oxford, United Kingdom Page Personnel Full time

    Hybrid working available - Immediate start **About Our Client**: The client is a not-for-profit company who have experienced a period of growth. They are a friendly and welcoming team. The business operate a hybrid working policy of 2 days from home and 3 in the office and are close to public transport links and local amenities. The Purchase Ledger Clerk...

  • Finance Administrator

    4 weeks ago

    Oxford, United Kingdom Page Personnel Full time

    Permanent role, Based in Oxford, Parking on site - Hybrid working, £25k - £30k, Great company to work for **About Our Client**: Our client is a large, respected organisation based in Oxford. They are looking for a new permanent Finance Administrator to join their Finance team and be responsible for Finance and administration. They have parking on site and...

  • Temporary Finance Officer

    4 weeks ago

    Oxford, United Kingdom Allen Associates Full time

    Are you a finance officer who is looking to work somewhere with a great sense of shared purpose and positivity? We have registered an exciting opportunity for a Finance Officer to join this exceptional organisation that has a wonderful ethos, providing high quality financial, business and accounting support! Starting ASAP, you will work as part of a...

  • Senior Payments Assistant

    1 week ago

    Oxford, United Kingdom University of Oxford Full time

    Finance Division, Hythe Bridge Street, Oxford The University of Oxford Finance Division is seeking a skilled and experienced International Payments Specialist to join our dedicated Payments Team. This challenging role entails managing a high volume of international transactions and ensuring compliance with regulations and University policies. Role Overview:...

  • Senior Library Finance Assistant

    4 weeks ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - Finance Admin/Support- Vacancy Type: - Part-time (temporary)- Pay rate: - £15.60 p/h + Holiday Pay- Web advert- Vacancy ID 15193 - We are currently recruiting for a temporary Senior Library Finance Assistant to work on site at one of our centrally based departments starting ASAP for approx 12 weeks and paying...

  • Finance Assistant

    4 weeks ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID 13100- We are currently recruiting for a temporary part time Finance Assistant to work on site at one of our centrally based departments working 18.25 hrs p/w paying £12.92 p/h. The assignment will start ASAP for approx 12 weeks**Duties**: **Accounts Payable Tasks** - Payment processing - raising purchase orders and paying supplier...

  • Finance Manager

    4 weeks ago

    Oxford, United Kingdom Page Personnel Finance Full time

    Temporary role for a Finance Manager to join a company in Headington, Oxford to cover a Maternity Leave. **Client Details** My client based in Headington, Oxford are looking for a Finance Manager on a temporary basis to cover a maternity leave. You will report directly into the Head of Finance and be responsible for 3 direct reports, to ensure month end...

  • Temporary Finance Assistant

    7 days ago

    Oxford, United Kingdom Allen Associates Full time

    Looking to develop your skills within a world-renowned company based here in Oxford? **Temporary Finance Assistant Responsibilities** - Monitoring requests for goods and services to ensure prompt processing - Coding requisitions against appropriate research grants or departmental funds - Liaising with stakeholder at various levels to ensure a smooth and...

  • Temporary Purchasing

    4 weeks ago

    Oxford, United Kingdom Allen Associates Full time

    Do you have experience managing complex administrative processes and possess excellent customer service skills? **Temporary Purchasing & Administration Officer Responsibilities** - To meet and greet visitors when they arrive - To raise purchase orders and process invoices using Oracle, ensuring all transactions are carried out accurately - To log credit...

  • Deputy Finance Officer

    4 weeks ago

    Oxford, United Kingdom University of Oxford Full time

    The Mathematical Institute is seeking to appoint an approachable, motivated and conscientious individual to the permanent, full time post of Deputy Finance Officer (Studentships & Research Projects). This role presents an exciting opportunity to gain experience of studentship and research grants administration in a world-leading academic department. You...

  • Junior Payments Assistant

    1 week ago

    Oxford, United Kingdom University of Oxford Full time

    Finance Division, Hythe Bridge Street, Oxford The University of Oxford is hiring a Junior Payments Assistant. This pivotal role involves managing the payment processes across the University, ensuring accuracy and adherence to policies and deadlines. Role Overview: As a Payments Team Administrator, you will be responsible for the meticulous processing of...

  • Senior Finance Manager

    2 weeks ago

    Oxford, United Kingdom Teemz Ltd Full time

    Senior Finance Manager, Hybrid Working Included i.e. just 1 day a week in the office (Oxford), Amazing Global Brand, Payments Industry, Strong Base salary + Bonus + Benefits + Possible Equity. Overview of the Senior Finance Manager: We are looking for an experienced hands-on Senior Finance Manager. The Senior Finance Manager will provide support across our...

  • Senior Finance Manager

    2 weeks ago

    Oxford, United Kingdom Teemz Ltd Full time

    Senior Finance Manager, Hybrid Working Included i.e. just 1 day a week in the office (Oxford), Amazing Global Brand, Payments Industry, Strong Base salary + Bonus + Benefits + Possible Equity.Overview of the Senior Finance Manager:We are looking for an experienced hands-on Senior Finance Manager. The Senior Finance Manager will provide support across our the...

  • Finance Assistant

    1 week ago

    Oxford, United Kingdom Manpower Full time

    A private organisation in Oxford is looking for an experienced Finance Assistant to be an integral part of the finance team, performing accounting and clerical tasks and to also support the accounts payable and month-end process. You need to have a passion for numbers, accuracy, and skills in calculating figures is vital, as is adeptness at payingattention...

  • Finance Officer

    4 weeks ago

    Oxford, United Kingdom Mandala Theatre Company Full time

    Mandala Theatre Company is expanding which allows us to welcome a Finance Officer to the team who can support the growth and thriving of the organisation by providing robust financial management. The part-time Finance Officer will provide leadership and expertise in their field, supporting the company by providing a strong foundation from which we can...