Purchasing / Office Assistant

6 months ago

Thornaby on Tees, United Kingdom Titan Facades Ltd Full time

We are looking for a dynamic, confident individual add to our energetic team. Ideally you will have experience in the construction area in the field of office management and / or purchasing and be able to learn quickly and adapt as required. A great personality will also benefit you greatly in the office environment.

You will be trained to college or have significant industry knowledge. We offer a great environment to work in, alongside competitive salaries. Opportunity for both professional and personal growth.

**Please note that this is not a remote working or hybrid position.**

**Roles & Responsibilities**

PURCHASING
- Assist the purchasing manager by:

- Liaising with and obtaining quotations from various supplier
- Placing purchase orders when required with various suppliers in the cladding & glazing sector
- Checking & amending order confirmations in line with original purchase orders and schedules
- Coordinate and plan site / factory orders and deliveries.
- Coordinate and manage project tasks to ensure delivery within allotted budget and timelines
- Maintain updated record of purchased products and delivery information.
- Working to deadlines on a weekly basis.
- Assist in sourcing new supplier’s and clients.
- Assist in hitting monthly targets for valuation.
- Talking to supplier’s and clients on a daily basis either over the phone or face to face.
- Coordinate with Factory Production in resolving production planning and delivery issues.
- Organising new supplier approval and vetting forms.
- Assist in weekly production meetings.
- Ensuring all work is at the highest standard for the end client.
- Demonstrable record in delivering savings against budget
- Track and raise purchase orders for new site mobilisations.
- 1st point of contact for site MR’s. Identify, log and issue to purchasing for action.

Assist the site management teams by:

- Logging and managing hired in plant requirements for all sites
- Liaising with and assisting our site management teams with a variety of office-based tasks on a daily basis.
- Logging, tracking & expediting orders to site and advising site thereon.
- Advise on deliveries / logistics from various supplier to site.
- Arrange hire in plant and off hire as requested by the site teams.
- Ensure site paperwork is returned from site for checking and logging (i.e delivery notes).
- Arrange accommodation, train tickets, flights etc for site and office staff as required.

Assist the production manager / factory by:

- Placing purchase orders for clothing & other factory consumables when required
- Advising on factory bound deliveries from suppliers
- Booking training courses etc as required

Assist the accounts department by:

- Assisting with the correlation and checking of invoices.
- Answer incoming calls from clients & suppliers and re-direct their enquiries to the relevant member of staff in a pleasant, professional manner.

HR / TRAINING
- Collate all training records, log, monitor and track training requirements company wide.
- Source and book all relevant required training relating to the job roles held within the company. Liaise with training suppliers as required.
- Assist with updating social media with relevant weekly posts as required.
- Assist with updating & maintaining company website with relevant updates as required.

H&S
- Implement, maintain & update factory H&S folders & documentation including training logs & certificates.
- Monitor, organise and book any factory training courses - obtain and log certification.
- Implement, maintain & log online machinery check / inspection sheets.
- Chase machinery suppliers for installation & service certification. Log and action annual services as required.
- Attend monthly factory H&S meeting
- Liaise, organise and book external H&S advisor for site visits as requested by site managers.
- Chase, monitor and log all site return documentation on a weekly basis.

GENERAL
- Research and assist in implementation of various accreditations such as FIRAS etc. Arrange relevant meetings, take notes etc.
- Assist with booking and chasing of dates for testing rigs etc.
- Assist with internal certification and monitor renewal periods (Cyber Essentials etc)
- Complete NET CARBON online forms as required
- Assist directors with day-to-day tasks as requested.

**Qualifications/Knowledge/Skills/Experience**
- Good punctuality & timekeeping
- Be well presented
- Have a willingness to learn - to start with the tasks will be pretty menial but these will develop over time if the right attitude is shown.
- Good computer skills with proficiency in word, outlook, Excel & Sage accounting software.
- Experience within the construction, in particular the cladding & glazing sectors and advantage but not essential if from a general construction background.
- Have a good telephone manner
- Minimum GCSE education. Maths & English (Grade C) essential

**Job Types**: Full-time, Permanent

**Salary**: £27,500.00-£30,000.00 per year

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